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Test your basic knowledge |
Microsoft Outlook
Start Test
Study First
Subject
:
it-skills
Instructions:
Answer 50 questions in 15 minutes.
If you are not ready to take this test, you can
study here
.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.
This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. The ___ group in the Home tab contains buttons that allow you to change the view for the calendar to Day - Work Week - Week - or Month
140
Appointment area
Show As
Arrange
2. _______ are added by clicking the mouse in the text box located at the top of the To-Do-List
New tasks
line drawn through it
Meeting
by someone else
3. It displays when you begin typing in the Instant Search box
the Search Tools Search tab
note
Event
All Subfolders
4. ------ a contact name in the Content pane to open the Contact window
task request
Right-click
Phishing
Rules
5. To filter a contact list - begin by clicking the ____button
Ctrl + E
a recurring appointment
View Settings
recurring tasks
6. In the New Contact window - buttons in the Show group in the Contact tab display pages with additional fields for the contact. Which page contains firlds to enter the Department - Office - Professsion - Mangers name - and Assistant's name elements
The Scope group
Details
Phishing
Top
7. An event differs from an appointment in that it is an activity that _________________
Ignore
lasts an entire day or longer
New Items buttton
by someone else
8. The recipient of a meeting request message can choose each of the following options except
Details
Content pane
the Search Tools Search tab
Ignore
9. The first step in scheduling a new appointment is to display the day of the appointment in the _________
blue banner
Appointment area
lasts an entire day or longer
by someone else
10. If you receive a Task Request and accept it - the task may or may not be added to your task list automatically depending on whether you are a ________ user or an Internet mail server user
Refine
Microsoft Exchange Server
schedule meetings
View Settings
11. This is not one of the buttons in the Refine group in the Search Tools Search Tab
Rules
Find a Contact
All Subfolders
recurring tasks
12. Which two views will display contact information in table format?
List and Phone
task request
line drawn through it
Appointment
13. A task can be given any of the following priorities except
Medium
File As
Ctrl + G
New tasks
14. _______ is not one of the task list view options available in the Current View group
Medium
Recurring Appointment
Card
task request
15. Which feature was known as a distribution list in earlier versions of Outlook?
New Items buttton
Type the meeting's agenda
Appointment area
Contact Group
16. To flag the selected contact for follow up - click the Follow Up button in the_____________
Send Update
Tags group in the Home tab
Table
maintains the picture's aspect ratio
17. In chapter 4 the Contacts folder is compared to a database - with each contact occupying a ____ and each piece of information (email address - phone number -ect.) referred to as a ____
Event
blue banner
Top
Record; field
18. The default setting is for ________ to run every 14 days and clean out items that are older than 6 months
color categories
AutoArchive
the Search Tools Search tab
Show As
19. Outlook allows you to____ - send an email message - schedule appointments without leaving the Contact folder
Details
schedule meetings
line drawn through it
Send Update
20. To open the Contact Group window for an existing contact group Double-click the name banner in the ______
Phishing
Right-click
Content pane
Find a Contact
21. To schedule an event - begin by double-clicking in the _______ below the date at the top of the Appointment area
blue banner
140
Right-click
Meeting
22. Last 24 hours or longer
Event
List and Phone
date and time
by someone else
23. When a task is marked as complete it is displayed with a __________ - % complete field is changed to 100% - displayed in dimmed text
schedule meetings
New Items buttton
line drawn through it
File As
24. To change task options - begin by clicking the ____tab
File As
Details
File
date and time
25. When adding a picture to a contact - Outlook automatically resizes the picture to fit in the image control box and also ____________
26. You will find the ________ box in the Find group in the Home tab
the Search Tools Search tab
Find a Contact
New Items buttton
View Settings
27. A____in Outlook contains a small amount of text that is not structured in any way but is meant to act as a reminder or placeholder
File As
note
Recurring Appointment
recurring tasks
28. You can assign a task to someone else by emailing the individual a ______
task request
the Search Tools Search tab
date and time
Appointment
29. When scheduling a meeting in Outlook - Chapter 3 suggests using the text box in the Meeting window to
30. When you change the details of an existing meeting - the last step in the Meeting window is to click the ____ button
the Search Tools Search tab
Ctrl + E
Send Update
Medium
31. You can display notes in any of the following views except
Categorize
Contact Group
Prioritized view
Rules
32. You can assign a task to someone else by emailing the individual a ______
Appointment area
task request
List and Phone
New Items buttton
33. When you drag a note created in Outlook to your Windows desktop it is copied to the desktop as a separate file with the _______
the Search Tools Search tab
Card
.msg extension
a recurring appointment
34. Involves inviting others - Example; committiee meeting
Table
Ctrl + E
date
Meeting
35. It displays when you begin typing in the Instant Search box
140
the Search Tools Search tab
a recurring appointment
Ctrl
36. Approcimately how many fields are available for storing information about a contact
Day
140
Day
color categories
37. In the New Contact window - buttons in the Show group in the Contact tab display pages with additional fields for the contact. Which page contains firlds to enter the Department - Office - Professsion - Mangers name - and Assistant's name elements
Right-click
View Settings
Card
Details
38. To select multiple nonadjacet messages to move - hold down the_____key as you click the messages
Send Update
maintains the picture's aspect ratio
Ctrl
Appointment
39. When you drag a note created in Outlook to your Windows desktop it is copied to the desktop as a separate file with the _______
.msg extension
Ctrl
date
Ctrl + E
40. What is the keyboard shortcut to activate the Instant Search box
Record; field
Ctrl + E
New Items buttton
New tasks
41. When you click the Change View button in the Current View groupand choose List or Active - appointments will be displayed in a _____ format
Details
Meeting
Table
Card
42. When adding a picture to a contact - Outlook automatically resizes the picture to fit in the image control box and also ____________
43. You will find the Task Request option for creating task request at the ________ drop-down list
maintains the picture's aspect ratio
Right-click
Record; field
New Items buttton
44. Occurs repeatedly - Example; weekly appt - the classes you take
Recurring Appointment
Send Update
Meeting
Details
45. An appointment that happens on a regular basis at fixed intervals should be set up as______
Content pane
recurring tasks
a recurring appointment
Send Update
46. Which button is used to assign a color category to an appointment
Appointment area
View Settings
task request
Categorize
47. Which buttons in the Home tab allows you to assign a color to messages to differentiate them
schedule meetings
Conversation
Categorize
Tags group in the Home tab
48. Does not involve inviting others - Example; meeting with individual
Medium
File As
note
Appointment
49. What is the default view for the Calendar folder?
Day
AutoArchive
Record; field
Junk=E-mail
50. An event differs from an appointment in that it is an activity that _________________
Ctrl + G
lasts an entire day or longer
Type the meeting's agenda
Send Update