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Test your basic knowledge |
Certified Records Manager
Start Test
Study First
Subjects
:
certifications
,
it-skills
Instructions:
Answer 50 questions in 15 minutes.
If you are not ready to take this test, you can
study here
.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.
This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A device generally used as backup power for electronic devices and equipment
public key
uninterruptible power supply (UPS)
record
metric paper size
2. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another
file maintenance
data replication
alphanumeric
General liability insurance (GL)
3. Sum of the qualities of a record that establish the origin - reliability - trustworthiness - and correctness of its content
intelligent character recognition (ICR)
authenticity
semiactive record
Errors and omissions (E&O) insurance
4. Principle that individuals - organizations - and the community are responsible for their actions and may be required to explain them to others
accountability
public key
policy
cold site
5. Process of creating a form - based on forms analysis - that meets the requirements of its potential use
application program interface (API)
directives management
forms digest
specifications
6. Management of the conditions where records are stored - including temperature - humidity - air quality - light - and pests
cost avoidance
enterprise report management (ERM)
Underwriters Laboratory (UL)
environmental control
7. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures
dictionary arrangement
mnemonic filing
information systems (IS)
document management (DM)
8. In imaging systems - any document or chart containing identification information about the content
specifications
charge-back
target
filing segment
9. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records
document management (DM)
phonetic index
acquisition
disaster recovery plan
10. An optical mark - usually rectangular - that has been recorded below a microfilm image and is used for counting or indexing images or frames automatically
target
blip code
audit
alphanumeric
11. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)
block-numeric
letter-by-letter arrangement
consecutive-numeric filing
Exit fees
12. Computer-to-computer transmission of records or data in a computer-readable format. Note: Usually in compliance with the ANSI X12 standards for defining electronic data interchange transactions or the United Nations Electronic Data Interchange for Ad
acid-free paper
alphanumeric
electronic data interchange (EDI)
classification system
13. A records schedule governing specified series of records common to several or all agencies or administrative units of a corporate body - which are sometimes characterized as functional retention schedules
operational record
intrinsic value
general records schedule
filing segment
14. A storage medium from which data is read and to which it is written by lasers
direct access
annualized loss expectancy
cutoff
optical disk
15. Fees associated with the removal of records stored under a contract with a storage provider. May be related to the permanent removal of stored items from the facility and to records abandoned by a client.
information
block-numeric
Exit fees
break-even analysis
16. Specifications of a network - including its topology - information encoding - transmission protocols - error detection - and correction
Abandoned records fee
microfilm reader
network architecture
mainframe
17. A method of calculating costs based on the item or box - not the size
extensible markup language (XML)
analog record
item/box (IB)
correspondence management
18. High-density tape used for storage
enterprise report management (ERM)
application program interface (API)
3570
records series
19. An area for lower-cost storage - maintenance - and reference use of semiactive records pending their ultimate disposition
acid-free paper
records center
correspondence management
cold site
20. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium
floppy disk
Abandoned records fee
direct entry
certified copy
21. A system that converts microform images to digital images and then converts the resulting images to electronic format by optical character recognition
expert system
annualized loss expectancy
Certified Archivist (CA)
computer-input microform
22. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin
private key
CDIA+
Underwriters Laboratory (UL)
uninterruptible power supply (UPS)
23. Underlying systems and processes necessary to support the trustworthiness and wide-scale use of public key encryption to authenticate individuals in a digital environment - especially over the Internet
digital linear tape (DLT)
Abandoned records fee
public key infrastructure (PKI)
document management (DM)
24. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of records regardless of media. Note: Electronic records management software includes retention scheduling
Abandoned records fee
electronic records management system
data dictionary
electronic document management system (EDMS)
25. Computer-output laser disk. See enterprise report management (ERM).
hot site
record
COLD
magnetic media
26. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i
retention schedule
digital linear tape (DLT)
linear tape-open (LTO)
electronic document management system (EDMS)
27. A listing organized by the sound of a word rather than its spelling
phonetic index
intelligent character recognition (ICR)
semiactive record
Exit fees
28. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed
reduction ratio
dispersal
document
cost avoidance
29. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms
diazo microfilm
FM200
records analyst
numeric alphabetic indexing
30. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context
data dictionary
file classification system
intelligent character recognition (ICR)
network architecture
31. Principle that a body of records resulting from the same activity must be preserved as a group - without division - separation - or addition to protect the evidential and informational value that can be discerned from its context
annualized loss expectancy
file classification system
archival integrity
microfilm reader
32. An addressable entity - such as a computer - a storage device - or a storage subsystem - connected to a network
filing segment
FM200
node
magnetic ink character recognition (MICR)
33. An electronic symbol or process attached to or logically associated with an electronic record and executed or adopted with the intent to authenticate the record
encyclopedic arrangement
electronic signature
enterprise report management (ERM)
block-numeric
34. A method - material - or practice developed through consensus by experts in the field - which leads to results that are consistent - predictable - and desirable
letter-by-letter arrangement
standard
node
indirect access
35. A method of access to records requiring prior use of an external index
indirect access
Abandoned records fee
radio frequency identification (RFID)
electronic records management (ERM)
36. A detailed listing that includes the types - locations - dates - volumes - equipment - classification systems - and usage data of an organization's records in order to evaluate - appraise - and organize the information
environmental control
jukebox
records inventory
shadowing
37. Classification of records by geographic location usually arranged by numeric code or in alphabetic order
geographic filing system
transmittal list
document
filing segment
38. Process of verifying that a record is what it purports to be
authenticity
authentication
application program interface (API)
magnetic ink character recognition (MICR)
39. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.
dictionary arrangement
Certified Archivist (CA)
general records schedule
reduction ratio
40. Documented requirements containing the particulars with which a system or project must conform
Abandoned records fee
specifications
mnemonic filing
cumulative index
41. A method of filing that treats each word as an individual filing unit
word-by-word arrangement
geographic filing system
directives management
digital linear tape (DLT)
42. A digital file that stores structured data
database
accession
filing segment
fiscal value
43. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)
lookup table
document management (DM)
mnemonic filing
record
44. Allocation of the costs of programs - functions - or services to the groups who use them
computer-output microfilm (COM)
data replication
environmental control
charge-back
45. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs
aperture card
acquisition
records center
break-even analysis
46. Optical storage media that can store up to 4.7 GB of data - or the equivalent of 7 CDs - on a single-sided - single-layer disc - or up to 8.5 GB on a single-sided - dual-layer disc. Note: DVDs are available in read-only (DVD) - write-once (DVD+R and
fiscal value
digital versatile disc (DVD)
write once read many (WORM)
consecutive-numeric filing
47. An index in which successive entries are added or interfiled as the records collection grows
indirect access
resolution
cumulative index
electronic records management system
48. A comprehensive list of records series - indicating for each the length of time it is to be maintained and its disposition
intelligent character recognition (ICR)
information
retention schedule
file classification system
49. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key
general records schedule
mirror image
electronic signature
private key
50. A system of numeric filing using the last two or three digits right to left of each number as the primary division under which the record is filed
compact disk (CD)
forms digest
acid-free paper
terminal-digit filing