Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A device generally used as backup power for electronic devices and equipment






2. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another






3. Sum of the qualities of a record that establish the origin - reliability - trustworthiness - and correctness of its content






4. Principle that individuals - organizations - and the community are responsible for their actions and may be required to explain them to others






5. Process of creating a form - based on forms analysis - that meets the requirements of its potential use






6. Management of the conditions where records are stored - including temperature - humidity - air quality - light - and pests






7. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures






8. In imaging systems - any document or chart containing identification information about the content






9. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records






10. An optical mark - usually rectangular - that has been recorded below a microfilm image and is used for counting or indexing images or frames automatically






11. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)






12. Computer-to-computer transmission of records or data in a computer-readable format. Note: Usually in compliance with the ANSI X12 standards for defining electronic data interchange transactions or the United Nations Electronic Data Interchange for Ad






13. A records schedule governing specified series of records common to several or all agencies or administrative units of a corporate body - which are sometimes characterized as functional retention schedules






14. A storage medium from which data is read and to which it is written by lasers






15. Fees associated with the removal of records stored under a contract with a storage provider. May be related to the permanent removal of stored items from the facility and to records abandoned by a client.






16. Specifications of a network - including its topology - information encoding - transmission protocols - error detection - and correction






17. A method of calculating costs based on the item or box - not the size






18. High-density tape used for storage






19. An area for lower-cost storage - maintenance - and reference use of semiactive records pending their ultimate disposition






20. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium






21. A system that converts microform images to digital images and then converts the resulting images to electronic format by optical character recognition






22. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin






23. Underlying systems and processes necessary to support the trustworthiness and wide-scale use of public key encryption to authenticate individuals in a digital environment - especially over the Internet






24. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of records regardless of media. Note: Electronic records management software includes retention scheduling






25. Computer-output laser disk. See enterprise report management (ERM).






26. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i






27. A listing organized by the sound of a word rather than its spelling






28. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed






29. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms






30. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context






31. Principle that a body of records resulting from the same activity must be preserved as a group - without division - separation - or addition to protect the evidential and informational value that can be discerned from its context






32. An addressable entity - such as a computer - a storage device - or a storage subsystem - connected to a network






33. An electronic symbol or process attached to or logically associated with an electronic record and executed or adopted with the intent to authenticate the record






34. A method - material - or practice developed through consensus by experts in the field - which leads to results that are consistent - predictable - and desirable






35. A method of access to records requiring prior use of an external index






36. A detailed listing that includes the types - locations - dates - volumes - equipment - classification systems - and usage data of an organization's records in order to evaluate - appraise - and organize the information






37. Classification of records by geographic location usually arranged by numeric code or in alphabetic order






38. Process of verifying that a record is what it purports to be






39. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.






40. Documented requirements containing the particulars with which a system or project must conform






41. A method of filing that treats each word as an individual filing unit






42. A digital file that stores structured data






43. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)






44. Allocation of the costs of programs - functions - or services to the groups who use them






45. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs






46. Optical storage media that can store up to 4.7 GB of data - or the equivalent of 7 CDs - on a single-sided - single-layer disc - or up to 8.5 GB on a single-sided - dual-layer disc. Note: DVDs are available in read-only (DVD) - write-once (DVD+R and






47. An index in which successive entries are added or interfiled as the records collection grows






48. A comprehensive list of records series - indicating for each the length of time it is to be maintained and its disposition






49. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key






50. A system of numeric filing using the last two or three digits right to left of each number as the primary division under which the record is filed