Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Principle that individuals - organizations - and the community are responsible for their actions and may be required to explain them to others






2. A storage medium from which data is read and to which it is written by lasers






3. A classification system that uses a combination of letters and numbers - in combination with punctuation marks - to develop codes for classifying and retrieving information






4. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein






5. A digital file that stores structured data






6. A point where a record series is broken into regular segments that can be disposed of as a block






7. Technology that uses radio frequencies to identify - track - locate - and manage items






8. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms






9. Process that converts and records data from a computer directly onto microfilm






10. Application of records management principles and techniques to general instructions - bulletins - policies/procedures - or other official issuances






11. A class of powerful - general purpose computers that can manage large amounts of data at high speed. Mainframes often provide processing to many connected terminals






12. Process of creating a form - based on forms analysis - that meets the requirements of its potential use






13. Usefulness or significance of an item derived from its physical or associational qualities - inherent in its original form and generally independent of its content - that are integral to its material nature and would be lost in reproduction






14. Optical storage media that can store up to 4.7 GB of data - or the equivalent of 7 CDs - on a single-sided - single-layer disc - or up to 8.5 GB on a single-sided - dual-layer disc. Note: DVDs are available in read-only (DVD) - write-once (DVD+R and






15. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free






16. A file issued by a certificate authority that binds an individual or organization to a public key so that the identity of the individual or organization can be authenticated






17. An indexing scheme by which terms may be correlated or combined to show interrelationships - the purpose of which is to facilitate more precise retrieval






18. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.






19. A standard that specifies requirements for an environmental management system. It applies to those environmental aspects in which the organization has control and influence.






20. A system of numeric filing using the last two or three digits right to left of each number as the primary division under which the record is filed






21. A method of calculating costs based on the item or box - not the size






22. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another






23. Computer-to-computer transmission of records or data in a computer-readable format. Note: Usually in compliance with the ANSI X12 standards for defining electronic data interchange transactions or the United Nations Electronic Data Interchange for Ad






24. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of records regardless of media. Note: Electronic records management software includes retention scheduling






25. High-density tape used for storage






26. A system that permits access to files without reference to an index or other finding aid






27. A record that is infrequently referred to but is still needed for reference






28. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments






29. Process of verifying that a record is what it purports to be






30. A record created by a continuously varying quantity that reflects variations in some quantity - such as photographs and films made with light-sensitive media - National Television System Committee (NTSC) and phase alternating line (PAL) video recordi






31. Another form of exit fee related to material stored by a commercial storage provider for a client no longer able to pay for storing its records.






32. A filing system in which records are under primary subject headings according to the basic activities or functions of the organization






33. A technology to write data onto a storage medium and which does not permit changes






34. Insurance that provides coverage for errors and/or omissions by vendor employees






35. Computer-output laser disk. See enterprise report management (ERM).






36. Software that controls the storage - modification - and retrieval of data stored in a database






37. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)






38. An addressable entity - such as a computer - a storage device - or a storage subsystem - connected to a network






39. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy






40. Rows of shelving used for compact storage - which travel on tracks and allow one or more aisles to be opened to access the system






41. Function that establishes standards for the creation - design - analysis - revision - procurement - and warehousing of all forms within an organization regardless of format or medium






42. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i






43. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs






44. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language






45. Recorded information or object which can be treated as a unit






46. A system in which consecutively numbered records are arranged in ascending number order - from the lowest number to the highest number. Also referred to as sequential filing - serial filing - and straight numeric filing.






47. A detailed listing that includes the types - locations - dates - volumes - equipment - classification systems - and usage data of an organization's records in order to evaluate - appraise - and organize the information






48. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization






49. A word - number - letter - or any combination of them - in a filing segment - considered when coding and arranging files






50. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site