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Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval






2. Probable annual dollar loss associated with the loss of a specific vital records series The total expected annual loss to an organization is the sum of the expected annualized losses calculated for each vital records series






3. A records schedule governing specified series of records common to several or all agencies or administrative units of a corporate body - which are sometimes characterized as functional retention schedules






4. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.






5. A comprehensive list of records series - indicating for each the length of time it is to be maintained and its disposition






6. A climate-controlled - high security commercial storage facility. This style vault stores magnetic media - long-term or permanent hard-copy records - and other temperature/humidity sensitive items such as microfiche - microfilm - computer tapes - CDs






7. A numeric filing system in which the first digits are used as the method of organizing and finding in a records management system






8. Ability of an image or an imaging system to capture fine detail - may be measured in dots per inch.






9. An indexing scheme by which terms may be correlated or combined to show interrelationships - the purpose of which is to facilitate more precise retrieval






10. An alternate facility that has the equipment and resources to immediately recover the business functions affected by the occurrence of a disaster






11. Documented requirements containing the particulars with which a system or project must conform






12. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language






13. A system that converts microform images to digital images and then converts the resulting images to electronic format by optical character recognition






14. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context






15. A system in which consecutively numbered records are arranged in ascending number order - from the lowest number to the highest number. Also referred to as sequential filing - serial filing - and straight numeric filing.






16. The application of records management principles to electronic records






17. A group of related records filed/used together as a unit and evaluated as a unit for retention purposes - e.g. - a personnel file consisting of an application - reference letters - benefit forms - etc






18. A logical and systematic arrangement for classifying records into subject groups or categories based on some definite scheme of natural relationships representing numbers - letters - or key words for identification






19. A storage medium from which data is read and to which it is written by lasers






20. Infrastructure - processes - and technologies used to store - generate - manipulate - and transmit information to support an organization






21. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen






22. A fire suppression system used as an alternative to Halon and water; it does not deplete ozone in the environment






23. In imaging systems - any document or chart containing identification information about the content






24. Application of records management principles and techniques to general instructions - bulletins - policies/procedures - or other official issuances






25. A system that collects and processes data - generating information for decision-making - planning - program implementation - and control






26. Computer-output laser disk. See enterprise report management (ERM).






27. A type of liability insurance that provides additional coverage above and beyond the coverage normally provided under GL - auto - and homeowner's insurance.






28. A numeric filing system in which the middle digits are used as the finding aid to organize the filing system






29. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of records regardless of media. Note: Electronic records management software includes retention scheduling






30. A record created by a continuously varying quantity that reflects variations in some quantity - such as photographs and films made with light-sensitive media - National Television System Committee (NTSC) and phase alternating line (PAL) video recordi






31. A standard that specifies requirements for an environmental management system. It applies to those environmental aspects in which the organization has control and influence.






32. Worth of records for the conduct of current or future financial business and/or evidence thereof






33. A coding system using numbers with two or more parts separated by a dash - space - or comma - An unlimited number of items may be included under any one division or subdivision.






34. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin






35. A listing organized by the sound of a word rather than its spelling






36. A series of standards surrounding quality management - including meeting customer and regulatory requirements - making continuous performance improvements - and providing customer satisfaction






37. Sum of the qualities of a record that establish the origin - reliability - trustworthiness - and correctness of its content






38. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed






39. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization






40. A rapid entry system - usually used as part of disaster recovery / emergency response program






41. Computer hardware and/or software configured to interface between networks that use different protocols






42. An index in which successive entries are added or interfiled as the records collection grows






43. A method - material - or practice developed through consensus by experts in the field - which leads to results that are consistent - predictable - and desirable






44. A document that lists the records being transferred from one area to another - may also transfer legal responsibility for and the physical custody of the records.






45. A method of calculating costs based on the item or box - not the size






46. Computer-to-computer transmission of records or data in a computer-readable format. Note: Usually in compliance with the ANSI X12 standards for defining electronic data interchange transactions or the United Nations Electronic Data Interchange for Ad






47. A record that is infrequently referred to but is still needed for reference






48. An artificial intelligence application that uses a knowledge base of human expertise to aid in solving problems. Note: The problem-solving capability is based on the quality of the data and rules obtained from the human expert.






49. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another






50. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free