Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Recorded information - regardless of medium or characteristics - made or received by an organization in pursuance of legal obligations or in the transaction of business






2. A hierarchy of terms in a classification scheme that progresses from general to specific terms (e.g. - birds - perching birds - swallows)






3. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen






4. A method - material - or practice developed through consensus by experts in the field - which leads to results that are consistent - predictable - and desirable






5. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster






6. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms






7. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures






8. A storage medium from which data is read and to which it is written by lasers






9. A comprehensive list of records series - indicating for each the length of time it is to be maintained and its disposition






10. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.






11. Process of duplicating data between sites to enable the continued use of data






12. The application of records management principles to electronic records






13. Computer-to-computer transmission of records or data in a computer-readable format. Note: Usually in compliance with the ANSI X12 standards for defining electronic data interchange transactions or the United Nations Electronic Data Interchange for Ad






14. An index in which successive entries are added or interfiled as the records collection grows






15. An archivist who has successfully met all criteria for membership in the Academy of Certified Archivists (ACA)






16. A management concept whereby approval is sought for a proposal stating that acceptance now will be less costly than a future alternative






17. Disaster planning service that involves moving data over a network to a secure remote site according to an established schedule






18. Activity of preserving the integrity and/or maintaining the currency of a file by reviewing - deleting duplicates - and/or adding information






19. A system of filing records continuously - from one row to another - in a winding format






20. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy






21. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key






22. A rapid entry system - usually used as part of disaster recovery / emergency response program






23. A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval






24. Infrastructure - processes - and technologies used to store - generate - manipulate - and transmit information to support an organization






25. A technique that enables special characters printed in magnetic ink to be read and input rapidly and accurately into a computer






26. Recorded information or object which can be treated as a unit






27. A series of standards surrounding quality management - including meeting customer and regulatory requirements - making continuous performance improvements - and providing customer satisfaction






28. A point where a record series is broken into regular segments that can be disposed of as a block






29. Application of records management principles and techniques to general instructions - bulletins - policies/procedures - or other official issuances






30. A file issued by a certificate authority that binds an individual or organization to a public key so that the identity of the individual or organization can be authenticated






31. Time required to locate a record - which is determined by dividing the total minutes used to retrieve items by the total number of requests






32. Technology that uses radio frequencies to identify - track - locate - and manage items






33. A high-capacity recording media that uses half-inch magnetic tape often used for midrange to high-end backup requirements






34. A device generally used as backup power for electronic devices and equipment






35. An indexing scheme by which terms may be correlated or combined to show interrelationships - the purpose of which is to facilitate more precise retrieval






36. A class of powerful - general purpose computers that can manage large amounts of data at high speed. Mainframes often provide processing to many connected terminals






37. Relationship between the dimensions of the original or master and the corresponding dimensions of the microfilmed or photocopied image






38. Archival quality polyester-based film containing images produced by exposure of light sensitive silver halide crystals suspended in a gelatin emulsion






39. A language and message format used by an application program to communicate with the operating system or some other control program such as a database management system or communications protocol






40. Process of creating a form - based on forms analysis - that meets the requirements of its potential use






41. An electronic data processing card with an opening that contains one frame of microfilm This frame is usually cut from a roll of microfilm. Characteristics of aperture cards are specified in several standards including Unitized Microfilm Carriers (Ap






42. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records






43. A detailed listing that includes the types - locations - dates - volumes - equipment - classification systems - and usage data of an organization's records in order to evaluate - appraise - and organize the information






44. Independent review and examination of records and activities to test for compliance with established policies or standards - often with recommendations for changes in controls or procedures






45. A type of liability insurance that provides additional coverage above and beyond the coverage normally provided under GL - auto - and homeowner's insurance.






46. An international measure for paper based on the subdivisions of a square meter






47. Underlying systems and processes necessary to support the trustworthiness and wide-scale use of public key encryption to authenticate individuals in a digital environment - especially over the Internet






48. Probable annual dollar loss associated with the loss of a specific vital records series The total expected annual loss to an organization is the sum of the expected annualized losses calculated for each vital records series






49. A document that lists the records being transferred from one area to another - may also transfer legal responsibility for and the physical custody of the records.






50. Process of verifying that a record is what it purports to be