Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. The application of records management principles to electronic records






2. Optical storage media that can store up to 4.7 GB of data - or the equivalent of 7 CDs - on a single-sided - single-layer disc - or up to 8.5 GB on a single-sided - dual-layer disc. Note: DVDs are available in read-only (DVD) - write-once (DVD+R and






3. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery






4. Computer-to-computer transmission of records or data in a computer-readable format. Note: Usually in compliance with the ANSI X12 standards for defining electronic data interchange transactions or the United Nations Electronic Data Interchange for Ad






5. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)






6. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as

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7. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key






8. A management concept whereby approval is sought for a proposal stating that acceptance now will be less costly than a future alternative






9. The process of adding to the holdings of a records center or archives by transfer under an established and legally based procedure - by deposit - purchase - gift - or bequest






10. Disaster planning service that involves moving data over a network to a secure remote site according to an established schedule






11. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site






12. A word - number - letter - or any combination of them - in a filing segment - considered when coding and arranging files






13. A directory of information about the definition - structure - and usage of data that does not contain the data itself but contains the name of each data element - its definition - where and how it is used - and its relationship to other data






14. A group of related records filed/used together as a unit and evaluated as a unit for retention purposes - e.g. - a personnel file consisting of an application - reference letters - benefit forms - etc






15. A method of filing that treats each word as an individual filing unit






16. Relationship between the dimensions of the original or master and the corresponding dimensions of the microfilmed or photocopied image






17. Underlying systems and processes necessary to support the trustworthiness and wide-scale use of public key encryption to authenticate individuals in a digital environment - especially over the Internet






18. A not-for-profit independent organization that provides product testing and certification.






19. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key






20. A fire suppression system used as an alternative to Halon and water; it does not deplete ozone in the environment






21. High-density tape used for storage






22. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo






23. A collection of data used as ready reference stored in a row and column format






24. Principle that a body of records resulting from the same activity must be preserved as a group - without division - separation - or addition to protect the evidential and informational value that can be discerned from its context






25. Linear capacity of filing expressed in inches - For example - 25 filing inches are in a standard letter-size vertical file drawer.






26. Ability of an image or an imaging system to capture fine detail - may be measured in dots per inch.






27. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records






28. A numeric filing system in which the middle digits are used as the finding aid to organize the filing system






29. A digital file that stores structured data






30. A system of filing records continuously - from one row to another - in a winding format






31. Compact shelving






32. Use of special fire-resistant and environmentally controlled records protection equipment and vaults designed for the protection of the media being stored






33. Software that controls the storage - modification - and retrieval of data stored in a database






34. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of records regardless of media. Note: Electronic records management software includes retention scheduling






35. Technology that uses radio frequencies to identify - track - locate - and manage items






36. Another form of exit fee related to material stored by a commercial storage provider for a client no longer able to pay for storing its records.






37. In imaging systems - any document or chart containing identification information about the content






38. An international measure for paper based on the subdivisions of a square meter






39. A device generally used as backup power for electronic devices and equipment






40. An electronic data processing card with an opening that contains one frame of microfilm This frame is usually cut from a roll of microfilm. Characteristics of aperture cards are specified in several standards including Unitized Microfilm Carriers (Ap






41. Instructions - exhibits - and/or other methodologies to follow in order to complete tasks in a predictable and orderly way






42. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records






43. A classification system that uses a combination of letters and numbers - in combination with punctuation marks - to develop codes for classifying and retrieving information






44. Quality of being whole and unaltered from loss - tampering - or corruption






45. Allocation of the costs of programs - functions - or services to the groups who use them






46. A publication that defines the scope of the records management program - its authority - the services it provides - and an introduction to concepts






47. A method of calculating costs based on the item or box - not the size






48. A logical and systematic arrangement for classifying records into subject groups or categories based on some definite scheme of natural relationships representing numbers - letters - or key words for identification






49. Rows of shelving used for compact storage - which travel on tracks and allow one or more aisles to be opened to access the system






50. A system in which related material is filed under a major subject and its subheadings