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Test your basic knowledge |
Certified Records Manager
Start Test
Study First
Subjects
:
certifications
,
it-skills
Instructions:
Answer 50 questions in 15 minutes.
If you are not ready to take this test, you can
study here
.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.
This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A document that lists the records being transferred from one area to another - may also transfer legal responsibility for and the physical custody of the records.
built-in dispersal
transmittal list
diazo microfilm
filing segment
2. A file issued by a certificate authority that binds an individual or organization to a public key so that the identity of the individual or organization can be authenticated
digital certificate
electronic records management (ERM)
dispersal
private key
3. Probable annual dollar loss associated with the loss of a specific vital records series The total expected annual loss to an organization is the sum of the expected annualized losses calculated for each vital records series
forms digest
records analyst
firewall
annualized loss expectancy
4. Insurance that provides coverage for errors and/or omissions by vendor employees
Errors and omissions (E&O) insurance
electronic data interchange (EDI)
information
records and information management (RIM)
5. Records that relate to the substantive activities an organization undertakes to accomplish its mission or mandate
compact disk (CD)
cumulative index
coordinate indexing
operational record
6. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments
forms digest
magnetic media
write once read many (WORM)
linear tape-open (LTO)
7. Specifications of a network - including its topology - information encoding - transmission protocols - error detection - and correction
commercial vault
direct entry
jukebox
network architecture
8. An indexing scheme by which terms may be correlated or combined to show interrelationships - the purpose of which is to facilitate more precise retrieval
numeric alphabetic indexing
coordinate indexing
electronic records management (ERM)
dispersal
9. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of records regardless of media. Note: Electronic records management software includes retention scheduling
Errors and omissions (E&O) insurance
magnetic media
electronic records management system
Certified Archivist (CA)
10. One or more filing units that comprise an entire personal - organizational - or governmental name used in coding and arranging files
retention schedule
archival integrity
filing segment
operational record
11. Qualities of a record that demonstrate its trustworthiness over time
property insurance
random filing
reliability
direct access
12. A high-capacity recording media that uses half-inch magnetic tape often used for midrange to high-end backup requirements
digital linear tape (DLT)
electronic signature
data replication
microfilm reader
13. A structure used for classifying materials into a hierarchy of categories and subcategories
records coordinator
duplex-numeric
taxonomy
electronic data interchange (EDI)
14. Usefulness or significance of an item derived from its physical or associational qualities - inherent in its original form and generally independent of its content - that are integral to its material nature and would be lost in reproduction
electronic vaulting
intrinsic value
records coordinator
structured-functional filing system
15. A method of calculating costs based on the item or box - not the size
electronic data interchange (EDI)
item/box (IB)
aperture card
information systems (IS)
16. A computer security mechanism that is designed to control access to or from a specified system according to the network policy
document management (DM)
mnemonic filing
firewall
numeric alphabetic indexing
17. An addressable entity - such as a computer - a storage device - or a storage subsystem - connected to a network
electronic vaulting
database management system (DBMS)
node
built-in dispersal
18. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language
bar code
charge-back
filing unit
information systems (IS)
19. Computer-to-computer transmission of records or data in a computer-readable format. Note: Usually in compliance with the ANSI X12 standards for defining electronic data interchange transactions or the United Nations Electronic Data Interchange for Ad
specifications
electronic data interchange (EDI)
forms digest
records inventory
20. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'
direct entry
computer-assisted retrieval (CAR)
environmental control
database management system (DBMS)
21. A point where a record series is broken into regular segments that can be disposed of as a block
annualized loss expectancy
records coordinator
file maintenance
cutoff
22. An index in which successive entries are added or interfiled as the records collection grows
floppy disk
metric paper size
3570
cumulative index
23. A numeric system for classifying records by subject in units of 10 and coded for arrangement in numeric order. Note: An unlimited number of subdivisions are permitted through the use of digits to the right of the decimal point.
dictionary arrangement
decimal-numeric
taxonomy
item/box (IB)
24. A comprehensive list of records series - indicating for each the length of time it is to be maintained and its disposition
active record
blip code
retention schedule
write once read many (WORM)
25. A system in which consecutively numbered records are arranged in ascending number order - from the lowest number to the highest number. Also referred to as sequential filing - serial filing - and straight numeric filing.
filing unit
transmittal list
consecutive-numeric filing
duplex-numeric
26. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i
filing unit
aperture card
reduction ratio
electronic document management system (EDMS)
27. An alternate facility that has the equipment and resources to immediately recover the business functions affected by the occurrence of a disaster
built-in dispersal
database management system (DBMS)
hot site
database
28. A final administrative action taken with regard to records - including destruction - transfer to another entity - or permanent preservation
document
data replication
disposition
network-attached storage (NAS)
29. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization
records manager
charge-back
active record
network architecture
30. A management concept whereby approval is sought for a proposal stating that acceptance now will be less costly than a future alternative
break-even analysis
item/box (IB)
records and information management (RIM)
cost avoidance
31. An archivist who has successfully met all criteria for membership in the Academy of Certified Archivists (ACA)
uninterruptible power supply (UPS)
digital certificate
Certified Archivist (CA)
digital linear tape (DLT)
32. Independent review and examination of records and activities to test for compliance with established policies or standards - often with recommendations for changes in controls or procedures
mainframe
mirror image
audit
analog record
33. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.
Halon
CDIA+
gateway
information systems (IS)
34. Process of verifying that a record is what it purports to be
authentication
records series
cumulative index
direct entry
35. A type of liability insurance that provides additional coverage above and beyond the coverage normally provided under GL - auto - and homeowner's insurance.
file classification system
reference analysis
electronic document management system (EDMS)
umbrella insurance
36. Recorded information or object which can be treated as a unit
document
resolution
electronic document management system (EDMS)
forms management/control
37. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder
silver halide microfilm
property insurance
COLD
file classification system
38. Documented requirements containing the particulars with which a system or project must conform
3570
electronic vaulting
records management manual
specifications
39. An arrangement of filing in which records are filed under broad - major headings and then under the specific subheading to which they relate. Headings and subheadings are arranged alphabetically
target
general records schedule
uninterruptible power supply (UPS)
encyclopedic arrangement
40. Process that converts and records data from a computer directly onto microfilm
computer-output microfilm (COM)
snaking
random filing
protective storage
41. An electronic data processing card with an opening that contains one frame of microfilm This frame is usually cut from a roll of microfilm. Characteristics of aperture cards are specified in several standards including Unitized Microfilm Carriers (Ap
disaster recovery plan
aperture card
warm site
public key infrastructure (PKI)
42. A directory of information about the definition - structure - and usage of data that does not contain the data itself but contains the name of each data element - its definition - where and how it is used - and its relationship to other data
compact disk (CD)
data dictionary
records analyst
authenticity
43. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs
uninterruptible power supply (UPS)
letter-by-letter arrangement
property insurance
break-even analysis
44. An optical disk that can store up to 700 MB of data
dictionary arrangement
computer-input microform
compact disk (CD)
terminal-digit filing
45. A standard that specifies requirements for an environmental management system. It applies to those environmental aspects in which the organization has control and influence.
magnetic media
ISO 14001
charge-back
mirror image
46. Data that has been given value through analysis - interpretation - or compilation in a meaningful form
information
metric paper size
shadowing
integrity (of a record)
47. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy
hierarchical data model
Underwriters Laboratory (UL)
information systems (IS)
lookup table
48. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.
mirror image
aperture card
dictionary arrangement
information
49. A system of numeric filing using the last two or three digits right to left of each number as the primary division under which the record is filed
terminal-digit filing
network-attached storage (NAS)
Underwriters Laboratory (UL)
reference analysis
50. Function that establishes standards for the creation - design - analysis - revision - procurement - and warehousing of all forms within an organization regardless of format or medium
forms management/control
microfilm reader
node
protective storage