Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A system that converts microform images to digital images and then converts the resulting images to electronic format by optical character recognition






2. An optical mark - usually rectangular - that has been recorded below a microfilm image and is used for counting or indexing images or frames automatically






3. A type of liability insurance that provides additional coverage above and beyond the coverage normally provided under GL - auto - and homeowner's insurance.






4. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen






5. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.






6. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another






7. A collection of data used as ready reference stored in a row and column format






8. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context






9. Insurance that provides coverage for errors and/or omissions by vendor employees






10. Principle that a body of records resulting from the same activity must be preserved as a group - without division - separation - or addition to protect the evidential and informational value that can be discerned from its context






11. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium






12. A system that contains the capability to retrieve a specific frame of microfilm according to its coded location on a particular roll






13. The application of records management principles to electronic records






14. Filing of entities without regard to a particular order or pattern - used with an indexing system for locating them






15. An addressable entity - such as a computer - a storage device - or a storage subsystem - connected to a network






16. Underlying systems and processes necessary to support the trustworthiness and wide-scale use of public key encryption to authenticate individuals in a digital environment - especially over the Internet






17. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'






18. An index in which successive entries are added or interfiled as the records collection grows






19. A standard that specifies requirements for an environmental management system. It applies to those environmental aspects in which the organization has control and influence.






20. Qualities of a record that demonstrate its trustworthiness over time






21. A climate-controlled - high security commercial storage facility. This style vault stores magnetic media - long-term or permanent hard-copy records - and other temperature/humidity sensitive items such as microfiche - microfilm - computer tapes - CDs






22. An archivist who has successfully met all criteria for membership in the Academy of Certified Archivists (ACA)






23. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein






24. Relationship between the dimensions of the original or master and the corresponding dimensions of the microfilmed or photocopied image






25. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms






26. A numeric filing system in which the middle digits are used as the finding aid to organize the filing system






27. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder






28. A system that collects and processes data - generating information for decision-making - planning - program implementation - and control






29. A method of filing that treats each word as an individual filing unit






30. A document that lists the records being transferred from one area to another - may also transfer legal responsibility for and the physical custody of the records.






31. A filing system in which records are under primary subject headings according to the basic activities or functions of the organization






32. Recorded information or object which can be treated as a unit






33. A method - material - or practice developed through consensus by experts in the field - which leads to results that are consistent - predictable - and desirable






34. A system of numeric filing using the last two or three digits right to left of each number as the primary division under which the record is filed






35. A universal format for structured documents and data on the Web having the potential to alleviate many of the interoperability problems associated with the sharing of documents and data






36. An electronic data processing card with an opening that contains one frame of microfilm This frame is usually cut from a roll of microfilm. Characteristics of aperture cards are specified in several standards including Unitized Microfilm Carriers (Ap






37. Quality of being whole and unaltered from loss - tampering - or corruption






38. An alternate facility that has the equipment and resources to immediately recover the business functions affected by the occurrence of a disaster






39. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy






40. An electronic symbol or process attached to or logically associated with an electronic record and executed or adopted with the intent to authenticate the record






41. Process of duplicating data between sites to enable the continued use of data






42. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key






43. Documented requirements containing the particulars with which a system or project must conform






44. A structure used for classifying materials into a hierarchy of categories and subcategories






45. A server that is dedicated to nothing more than file-sharing






46. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i






47. A sorting technique that orders entries based on each character in a heading without regard for spaces or punctuation






48. A technique that enables special characters printed in magnetic ink to be read and input rapidly and accurately into a computer






49. Computer-output laser disk. See enterprise report management (ERM).






50. The process of adding to the holdings of a records center or archives by transfer under an established and legally based procedure - by deposit - purchase - gift - or bequest