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Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen






2. Individual responsible for coordinating records management activities within a department and acting as liaison between the department and the records manager/administrator






3. A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval






4. A universal format for structured documents and data on the Web having the potential to alleviate many of the interoperability problems associated with the sharing of documents and data






5. Process of creating a form - based on forms analysis - that meets the requirements of its potential use






6. A system that permits access to files without reference to an index or other finding aid






7. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records






8. An optical disk that can store up to 700 MB of data






9. Documented requirements containing the particulars with which a system or project must conform






10. Process of verifying that a record is what it purports to be






11. Linear capacity of filing expressed in inches - For example - 25 filing inches are in a standard letter-size vertical file drawer.






12. Data that has been given value through analysis - interpretation - or compilation in a meaningful form






13. Computer-output laser disk. See enterprise report management (ERM).






14. An optical mark - usually rectangular - that has been recorded below a microfilm image and is used for counting or indexing images or frames automatically






15. A final administrative action taken with regard to records - including destruction - transfer to another entity - or permanent preservation






16. A device generally used as backup power for electronic devices and equipment






17. A record that is infrequently referred to but is still needed for reference






18. A climate-controlled - high security commercial storage facility. This style vault stores magnetic media - long-term or permanent hard-copy records - and other temperature/humidity sensitive items such as microfiche - microfilm - computer tapes - CDs






19. Another form of exit fee related to material stored by a commercial storage provider for a client no longer able to pay for storing its records.






20. Fees associated with the removal of records stored under a contract with a storage provider. May be related to the permanent removal of stored items from the facility and to records abandoned by a client.






21. A record needed to perform current operations - subject to frequent use - and usually located near the user Also referred to as current record.






22. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)






23. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures






24. A filing system in which records are under primary subject headings according to the basic activities or functions of the organization






25. A collection of data used as ready reference stored in a row and column format






26. An indexing scheme by which terms may be correlated or combined to show interrelationships - the purpose of which is to facilitate more precise retrieval






27. Computer hardware and/or software configured to interface between networks that use different protocols






28. A method of filing that treats each word as an individual filing unit






29. Underlying systems and processes necessary to support the trustworthiness and wide-scale use of public key encryption to authenticate individuals in a digital environment - especially over the Internet






30. Software that controls the storage - modification - and retrieval of data stored in a database






31. A directory of information about the definition - structure - and usage of data that does not contain the data itself but contains the name of each data element - its definition - where and how it is used - and its relationship to other data






32. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i






33. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin






34. A system that contains the capability to retrieve a specific frame of microfilm according to its coded location on a particular roll






35. Allocation of the costs of programs - functions - or services to the groups who use them






36. A coding system using numbers with two or more parts separated by a dash - space - or comma - An unlimited number of items may be included under any one division or subdivision.






37. A hierarchy of terms in a classification scheme that progresses from general to specific terms (e.g. - birds - perching birds - swallows)






38. A digital file that stores structured data






39. The application of records management principles to electronic records






40. A class of powerful - general purpose computers that can manage large amounts of data at high speed. Mainframes often provide processing to many connected terminals






41. Infrastructure - processes - and technologies used to store - generate - manipulate - and transmit information to support an organization






42. A high-capacity recording media that uses half-inch magnetic tape often used for midrange to high-end backup requirements






43. A numeric system for classifying records by subject in units of 10 and coded for arrangement in numeric order. Note: An unlimited number of subdivisions are permitted through the use of digits to the right of the decimal point.






44. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein






45. A language and message format used by an application program to communicate with the operating system or some other control program such as a database management system or communications protocol






46. Independent review and examination of records and activities to test for compliance with established policies or standards - often with recommendations for changes in controls or procedures






47. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another






48. A computer security mechanism that is designed to control access to or from a specified system according to the network policy






49. A type of liability insurance that provides additional coverage above and beyond the coverage normally provided under GL - auto - and homeowner's insurance.






50. Worth of records for the conduct of current or future financial business and/or evidence thereof