Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Principle that individuals - organizations - and the community are responsible for their actions and may be required to explain them to others






2. A system that contains the capability to retrieve a specific frame of microfilm according to its coded location on a particular roll






3. An electronic data processing card with an opening that contains one frame of microfilm This frame is usually cut from a roll of microfilm. Characteristics of aperture cards are specified in several standards including Unitized Microfilm Carriers (Ap






4. A system in which consecutively numbered records are arranged in ascending number order - from the lowest number to the highest number. Also referred to as sequential filing - serial filing - and straight numeric filing.






5. Time required to locate a record - which is determined by dividing the total minutes used to retrieve items by the total number of requests






6. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium






7. An optical mark - usually rectangular - that has been recorded below a microfilm image and is used for counting or indexing images or frames automatically






8. An artificial intelligence application that uses a knowledge base of human expertise to aid in solving problems. Note: The problem-solving capability is based on the quality of the data and rules obtained from the human expert.






9. A management concept whereby approval is sought for a proposal stating that acceptance now will be less costly than a future alternative






10. An addressable entity - such as a computer - a storage device - or a storage subsystem - connected to a network






11. Use of special fire-resistant and environmentally controlled records protection equipment and vaults designed for the protection of the media being stored






12. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.






13. A system of filing records continuously - from one row to another - in a winding format






14. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization






15. An arrangement of filing in which records are filed under broad - major headings and then under the specific subheading to which they relate. Headings and subheadings are arranged alphabetically






16. A structure used for classifying materials into a hierarchy of categories and subcategories






17. A hierarchy of terms in a classification scheme that progresses from general to specific terms (e.g. - birds - perching birds - swallows)






18. A class of powerful - general purpose computers that can manage large amounts of data at high speed. Mainframes often provide processing to many connected terminals






19. Individual responsible for coordinating records management activities within a department and acting as liaison between the department and the records manager/administrator






20. Specifications of a network - including its topology - information encoding - transmission protocols - error detection - and correction






21. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records






22. A fire suppression system used as an alternative to Halon and water; it does not deplete ozone in the environment






23. A method of access to records requiring prior use of an external index






24. A flexible - transparent sheet of film bearing a number of microimages arranged in a grid pattern with a heading area across the top






25. A language and message format used by an application program to communicate with the operating system or some other control program such as a database management system or communications protocol






26. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures






27. An electronic symbol or process attached to or logically associated with an electronic record and executed or adopted with the intent to authenticate the record






28. A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval






29. Process of transferring physical custody of documentary materials to an archival institution






30. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed






31. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key






32. A coding system using numbers with two or more parts separated by a dash - space - or comma - An unlimited number of items may be included under any one division or subdivision.






33. A numeric filing system in which the first digits are used as the method of organizing and finding in a records management system






34. A not-for-profit independent organization that provides product testing and certification.






35. A storage medium from which data is read and to which it is written by lasers






36. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms






37. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.






38. An indexing scheme by which terms may be correlated or combined to show interrelationships - the purpose of which is to facilitate more precise retrieval






39. A records schedule governing specified series of records common to several or all agencies or administrative units of a corporate body - which are sometimes characterized as functional retention schedules






40. A climate-controlled - high security commercial storage facility. This style vault stores magnetic media - long-term or permanent hard-copy records - and other temperature/humidity sensitive items such as microfiche - microfilm - computer tapes - CDs






41. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments






42. A series of standards surrounding quality management - including meeting customer and regulatory requirements - making continuous performance improvements - and providing customer satisfaction






43. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site






44. Linear capacity of filing expressed in inches - For example - 25 filing inches are in a standard letter-size vertical file drawer.






45. A collection of data used as ready reference stored in a row and column format






46. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)






47. A high-level overall plan - containing a set of principles - embracing the general goals of the organization - and used to base decisions






48. A detailed listing that includes the types - locations - dates - volumes - equipment - classification systems - and usage data of an organization's records in order to evaluate - appraise - and organize the information






49. Filing of entities without regard to a particular order or pattern - used with an indexing system for locating them






50. A standard that specifies requirements for an environmental management system. It applies to those environmental aspects in which the organization has control and influence.