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Test your basic knowledge |
Certified Records Manager
Start Test
Study First
Subjects
:
certifications
,
it-skills
Instructions:
Answer 50 questions in 15 minutes.
If you are not ready to take this test, you can
study here
.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.
This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Relationship between the dimensions of the original or master and the corresponding dimensions of the microfilmed or photocopied image
uninterruptible power supply (UPS)
reduction ratio
letter-by-letter arrangement
hot site
2. Optical storage media that can store up to 4.7 GB of data - or the equivalent of 7 CDs - on a single-sided - single-layer disc - or up to 8.5 GB on a single-sided - dual-layer disc. Note: DVDs are available in read-only (DVD) - write-once (DVD+R and
data replication
digital versatile disc (DVD)
item/box (IB)
accountability
3. Filing of entities without regard to a particular order or pattern - used with an indexing system for locating them
General liability insurance (GL)
random filing
lookup table
mobile-aisle system
4. Field of management responsible for the efficient and systematic control of the creation - receipt - maintenance - use - and disposition of records - including processes for capturing and maintaining evidence of and information about business activit
electronic document management system (EDMS)
warehouseman's legal liability (WLL) insurance
computer-assisted retrieval (CAR)
records and information management (RIM)
5. A system in which consecutively numbered records are arranged in ascending number order - from the lowest number to the highest number. Also referred to as sequential filing - serial filing - and straight numeric filing.
diazo microfilm
electronic document management system (EDMS)
consecutive-numeric filing
filing unit
6. Process that ensures that an organization does not assume an unacceptable level of risk; includes both records risk analysis and records risk assessment procedures
electronic signature
risk management
random filing
FM200
7. A digital file that stores structured data
Certified Archivist (CA)
snaking
authentication
database
8. Process of verifying that a record is what it purports to be
reference analysis
jukebox
computer-input microform
authentication
9. A device generally used as backup power for electronic devices and equipment
public key
document
acid-free paper
uninterruptible power supply (UPS)
10. Computer-output laser disk. See enterprise report management (ERM).
filing unit
public key
COLD
electronic document management system (EDMS)
11. Records that relate to the substantive activities an organization undertakes to accomplish its mission or mandate
operational record
intrinsic value
bar code
item/box (IB)
12. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key
application program interface (API)
optical disk
private key
gateway
13. A system of numeric filing using the last two or three digits right to left of each number as the primary division under which the record is filed
terminal-digit filing
records series
expert system
network-attached storage (NAS)
14. A storage medium from which data is read and to which it is written by lasers
metric paper size
electronic document management system (EDMS)
optical disk
acquisition
15. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.
protective storage
records management manual
dispersal
Halon
16. A directory of information about the definition - structure - and usage of data that does not contain the data itself but contains the name of each data element - its definition - where and how it is used - and its relationship to other data
word-by-word arrangement
network-attached storage (NAS)
standard
data dictionary
17. Documented requirements containing the particulars with which a system or project must conform
records analyst
network-attached storage (NAS)
specifications
linear tape-open (LTO)
18. A universal format for structured documents and data on the Web having the potential to alleviate many of the interoperability problems associated with the sharing of documents and data
phonetic index
warehouseman's legal liability (WLL) insurance
extensible markup language (XML)
acid-free/alkaline-buffered paper
19. One or more filing units that comprise an entire personal - organizational - or governmental name used in coding and arranging files
document
filing segment
reduction ratio
policy
20. A management concept whereby approval is sought for a proposal stating that acceptance now will be less costly than a future alternative
reduction ratio
cost avoidance
audit
commercial vault
21. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)
policy
indirect access
block-numeric
aperture card
22. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder
network architecture
property insurance
silver halide microfilm
coordinate indexing
23. Recorded information or object which can be treated as a unit
document
records manager
block-numeric
chain index
24. A record needed to perform current operations - subject to frequent use - and usually located near the user Also referred to as current record.
CDIA+
acid-free/alkaline-buffered paper
active record
digital certificate
25. A logical and systematic arrangement for classifying records into subject groups or categories based on some definite scheme of natural relationships representing numbers - letters - or key words for identification
network-attached storage (NAS)
forms management/control
file classification system
primary-digit filing
26. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'
dictionary arrangement
direct entry
annualized loss expectancy
primary-digit filing
27. A system that transforms reports into documents and data that can be searched - accessed - and leveraged in business processes
procedure
enterprise report management (ERM)
microfiche
uninterruptible power supply (UPS)
28. A sorting technique that orders entries based on each character in a heading without regard for spaces or punctuation
letter-by-letter arrangement
geographic filing system
management information systems (MIS)
3570
29. A listing organized by the sound of a word rather than its spelling
Exit fees
dispersal
phonetic index
3570
30. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo
acid-free/alkaline-buffered paper
direct entry
annualized loss expectancy
electronic signature
31. An arrangement of filing in which records are filed under broad - major headings and then under the specific subheading to which they relate. Headings and subheadings are arranged alphabetically
retention schedule
encyclopedic arrangement
data dictionary
CDIA+
32. Use of special fire-resistant and environmentally controlled records protection equipment and vaults designed for the protection of the media being stored
classification system
Halon
magnetic ink character recognition (MICR)
protective storage
33. A method of filing that treats each word as an individual filing unit
indirect access
electronic document management system (EDMS)
word-by-word arrangement
document management (DM)
34. Software that controls the storage - modification - and retrieval of data stored in a database
database management system (DBMS)
radio frequency identification (RFID)
compact disk (CD)
break-even analysis
35. A system that converts microform images to digital images and then converts the resulting images to electronic format by optical character recognition
computer-input microform
disaster recovery plan
aperture card
taxonomy
36. Individual responsible for coordinating records management activities within a department and acting as liaison between the department and the records manager/administrator
records coordinator
item/box (IB)
optical disk
records and information management (RIM)
37. Time required to locate a record - which is determined by dividing the total minutes used to retrieve items by the total number of requests
write once read many (WORM)
retrieval ratio
blip code
environmental control
38. A system in which related material is filed under a major subject and its subheadings
mobile-aisle system
uninterruptible power supply (UPS)
break-even analysis
classification system
39. Specifications of a network - including its topology - information encoding - transmission protocols - error detection - and correction
Errors and omissions (E&O) insurance
correspondence management
filing segment
network architecture
40. Computer hardware and/or software configured to interface between networks that use different protocols
audit
accountability
classification system
gateway
41. An optical mark - usually rectangular - that has been recorded below a microfilm image and is used for counting or indexing images or frames automatically
blip code
shadowing
3570
mobile-aisle system
42. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed
dispersal
firewall
specifications
risk management
43. Independent review and examination of records and activities to test for compliance with established policies or standards - often with recommendations for changes in controls or procedures
records analyst
network-attached storage (NAS)
phonetic index
audit
44. An electronic symbol or process attached to or logically associated with an electronic record and executed or adopted with the intent to authenticate the record
electronic signature
coordinate indexing
standard
3570
45. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site
shadowing
linear tape-open (LTO)
environmental control
diazo microfilm
46. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as
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47. Management of the conditions where records are stored - including temperature - humidity - air quality - light - and pests
electronic signature
uninterruptible power supply (UPS)
database
environmental control
48. Application of records management principles and techniques to general instructions - bulletins - policies/procedures - or other official issuances
directives management
digital linear tape (DLT)
disposition
built-in dispersal
49. Probable annual dollar loss associated with the loss of a specific vital records series The total expected annual loss to an organization is the sum of the expected annualized losses calculated for each vital records series
cumulative index
diazo microfilm
annualized loss expectancy
shadowing
50. A point where a record series is broken into regular segments that can be disposed of as a block
reduction ratio
linear tape-open (LTO)
cutoff
taxonomy