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Test your basic knowledge |
Certified Records Manager
Start Test
Study First
Subjects
:
certifications
,
it-skills
Instructions:
Answer 50 questions in 15 minutes.
If you are not ready to take this test, you can
study here
.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.
This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. An optical disk that can store up to 700 MB of data
microfiche
compact disk (CD)
commercial vault
node
2. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures
document management (DM)
ISO 14001
electronic records management (ERM)
database management system (DBMS)
3. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)
mnemonic filing
information
network architecture
filing inch
4. A system of filing records continuously - from one row to another - in a winding format
records center
snaking
resolution
analog record
5. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed
standard
dispersal
management information systems (MIS)
protective storage
6. Principle that individuals - organizations - and the community are responsible for their actions and may be required to explain them to others
random filing
forms digest
cold site
accountability
7. High-density tape used for storage
records inventory
Knox Box
3570
digital certificate
8. Usefulness or significance of an item derived from its physical or associational qualities - inherent in its original form and generally independent of its content - that are integral to its material nature and would be lost in reproduction
terminal-digit filing
records management manual
reliability
intrinsic value
9. A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval
charge-back
filing unit
correspondence management
accession
10. A language and message format used by an application program to communicate with the operating system or some other control program such as a database management system or communications protocol
application program interface (API)
file classification system
risk management
computer-input microform
11. Time required to locate a record - which is determined by dividing the total minutes used to retrieve items by the total number of requests
retrieval ratio
network architecture
record
random filing
12. The application of records management principles to electronic records
electronic records management (ERM)
resolution
indirect access
write once read many (WORM)
13. An electronic symbol or process attached to or logically associated with an electronic record and executed or adopted with the intent to authenticate the record
records manager
electronic signature
audit
built-in dispersal
14. An addressable entity - such as a computer - a storage device - or a storage subsystem - connected to a network
node
reliability
firewall
disposition
15. Software that controls the storage - modification - and retrieval of data stored in a database
reduction ratio
certified copy
uninterruptible power supply (UPS)
database management system (DBMS)
16. A universal format for structured documents and data on the Web having the potential to alleviate many of the interoperability problems associated with the sharing of documents and data
bar code
application program interface (API)
compact disk (CD)
extensible markup language (XML)
17. A records schedule governing specified series of records common to several or all agencies or administrative units of a corporate body - which are sometimes characterized as functional retention schedules
general records schedule
3570
acid-free paper
mainframe
18. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization
extensible markup language (XML)
property insurance
records manager
taxonomy
19. A device generally used as backup power for electronic devices and equipment
information systems (IS)
record
terminal-digit filing
uninterruptible power supply (UPS)
20. Regular distribution of records (especially vital records) to additional locations as a method of protection
electronic data interchange (EDI)
built-in dispersal
COLD
ISO 9000
21. A record created by a continuously varying quantity that reflects variations in some quantity - such as photographs and films made with light-sensitive media - National Television System Committee (NTSC) and phase alternating line (PAL) video recordi
write once read many (WORM)
analog record
ISO 9000
enterprise report management (ERM)
22. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free
acid-free paper
computer-output microfilm (COM)
directives management
duplex-numeric
23. A system that converts microform images to digital images and then converts the resulting images to electronic format by optical character recognition
network architecture
computer-input microform
file maintenance
reference analysis
24. Classification of records by geographic location usually arranged by numeric code or in alphabetic order
public key infrastructure (PKI)
geographic filing system
accession
hot site
25. Computer hardware and/or software configured to interface between networks that use different protocols
break-even analysis
computer-assisted retrieval (CAR)
gateway
encyclopedic arrangement
26. Process of verifying that a record is what it purports to be
electronic vaulting
file maintenance
authentication
general records schedule
27. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'
electronic document management system (EDMS)
network-attached storage (NAS)
direct entry
private key
28. An area for lower-cost storage - maintenance - and reference use of semiactive records pending their ultimate disposition
direct entry
lookup table
records center
accession
29. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information
silver halide microfilm
blip code
ISO 9000
magnetic media
30. A records practitioner who examines and evaluates the systems and procedures involved in creating - processing - storing - and disposing of records
network-attached storage (NAS)
dictionary arrangement
records analyst
retrieval ratio
31. A server that is dedicated to nothing more than file-sharing
forms digest
digital certificate
annualized loss expectancy
network-attached storage (NAS)
32. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.
dictionary arrangement
computer-assisted retrieval (CAR)
records analyst
gateway
33. A collection of data used as ready reference stored in a row and column format
Exit fees
lookup table
computer-input microform
database management system (DBMS)
34. A record that is infrequently referred to but is still needed for reference
intelligent character recognition (ICR)
semiactive record
Halon
classification system
35. A coding system using numbers with two or more parts separated by a dash - space - or comma - An unlimited number of items may be included under any one division or subdivision.
item/box (IB)
duplex-numeric
environmental control
compact shelving
36. Technology that uses radio frequencies to identify - track - locate - and manage items
radio frequency identification (RFID)
word-by-word arrangement
alphanumeric
diazo microfilm
37. Records that relate to the substantive activities an organization undertakes to accomplish its mission or mandate
data replication
operational record
blip code
electronic vaulting
38. A publication that defines the scope of the records management program - its authority - the services it provides - and an introduction to concepts
word-by-word arrangement
records management manual
dispersal
floppy disk
39. Compact shelving
compact shelving
shadowing
directives management
warm site
40. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site
general records schedule
data replication
shadowing
ISO 9000
41. An international measure for paper based on the subdivisions of a square meter
metric paper size
magnetic media
specifications
diazo microfilm
42. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy
hierarchical data model
taxonomy
structured-functional filing system
blip code
43. Data that has been given value through analysis - interpretation - or compilation in a meaningful form
information
cost avoidance
private key
phonetic index
44. A numeric filing system in which the middle digits are used as the finding aid to organize the filing system
mirror image
digital certificate
middle-digit filing
bar code
45. A document that lists the records being transferred from one area to another - may also transfer legal responsibility for and the physical custody of the records.
shadowing
target
records center
transmittal list
46. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery
cumulative index
phonetic index
ISO 9000
cold site
47. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder
property insurance
enterprise report management (ERM)
records series
Exit fees
48. A storage medium from which data is read and to which it is written by lasers
magnetic ink character recognition (MICR)
compact disk (CD)
optical disk
microfiche
49. Recorded information or object which can be treated as a unit
document
metric paper size
alphanumeric
magnetic media
50. A flexible - transparent sheet of film bearing a number of microimages arranged in a grid pattern with a heading area across the top
acid-free paper
microfiche
COLD
data replication