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Test your basic knowledge |
Certified Records Manager
Start Test
Study First
Subjects
:
certifications
,
it-skills
Instructions:
Answer 50 questions in 15 minutes.
If you are not ready to take this test, you can
study here
.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.
This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. An international measure for paper based on the subdivisions of a square meter
3570
consecutive-numeric filing
metric paper size
procedure
2. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site
environmental control
forms management/control
shadowing
reliability
3. A type of liability insurance that provides additional coverage above and beyond the coverage normally provided under GL - auto - and homeowner's insurance.
CDIA+
umbrella insurance
electronic data interchange (EDI)
indirect access
4. Another form of exit fee related to material stored by a commercial storage provider for a client no longer able to pay for storing its records.
Abandoned records fee
radio frequency identification (RFID)
resolution
Certified Archivist (CA)
5. Relationship between the dimensions of the original or master and the corresponding dimensions of the microfilmed or photocopied image
classification system
silver halide microfilm
reduction ratio
hierarchical data model
6. Usefulness or significance of an item derived from its physical or associational qualities - inherent in its original form and generally independent of its content - that are integral to its material nature and would be lost in reproduction
decimal-numeric
intrinsic value
enterprise report management (ERM)
radio frequency identification (RFID)
7. Computer-to-computer transmission of records or data in a computer-readable format. Note: Usually in compliance with the ANSI X12 standards for defining electronic data interchange transactions or the United Nations Electronic Data Interchange for Ad
decimal-numeric
records management manual
electronic data interchange (EDI)
reduction ratio
8. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)
magnetic media
duplex-numeric
microfilm reader
mnemonic filing
9. A publication that defines the scope of the records management program - its authority - the services it provides - and an introduction to concepts
archival integrity
records management manual
word-by-word arrangement
electronic records management (ERM)
10. A storage medium from which data is read and to which it is written by lasers
operational record
records inventory
optical disk
mnemonic filing
11. Filing of entities without regard to a particular order or pattern - used with an indexing system for locating them
numeric alphabetic indexing
accountability
random filing
Knox Box
12. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed
disposition
floppy disk
digital linear tape (DLT)
dispersal
13. Fees associated with the removal of records stored under a contract with a storage provider. May be related to the permanent removal of stored items from the facility and to records abandoned by a client.
Underwriters Laboratory (UL)
management information systems (MIS)
Exit fees
random filing
14. High-density tape used for storage
electronic document management system (EDMS)
3570
intrinsic value
digital linear tape (DLT)
15. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another
dispersal
computer-output microfilm (COM)
General liability insurance (GL)
aperture card
16. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs
break-even analysis
expert system
directives management
aperture card
17. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery
dictionary arrangement
cold site
compact disk (CD)
enterprise report management (ERM)
18. Process of creating a form - based on forms analysis - that meets the requirements of its potential use
radio frequency identification (RFID)
CDIA+
forms management/control
forms digest
19. Technology that uses radio frequencies to identify - track - locate - and manage items
electronic records management (ERM)
records series
radio frequency identification (RFID)
geographic filing system
20. Process that converts and records data from a computer directly onto microfilm
electronic records management system
document
charge-back
computer-output microfilm (COM)
21. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy
hierarchical data model
audit
public key
transmittal list
22. An alternate facility that has the equipment and resources to immediately recover the business functions affected by the occurrence of a disaster
duplex-numeric
Errors and omissions (E&O) insurance
hot site
charge-back
23. A method of calculating costs based on the item or box - not the size
item/box (IB)
database
risk management
acid-free paper
24. An optical mark - usually rectangular - that has been recorded below a microfilm image and is used for counting or indexing images or frames automatically
blip code
information
records series
cold site
25. Process of making an identical copy of the hard drive - including empty sectorsAlso referred to as imaging (a drive) and mirroring.
environmental control
mirror image
built-in dispersal
records coordinator
26. A filing system in which records are under primary subject headings according to the basic activities or functions of the organization
silver halide microfilm
accountability
indirect access
structured-functional filing system
27. A server that is dedicated to nothing more than file-sharing
network-attached storage (NAS)
charge-back
node
file maintenance
28. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records
lookup table
linear tape-open (LTO)
disaster recovery plan
phonetic index
29. A sorting technique that orders entries based on each character in a heading without regard for spaces or punctuation
Underwriters Laboratory (UL)
acquisition
Certified Archivist (CA)
letter-by-letter arrangement
30. A records practitioner who examines and evaluates the systems and procedures involved in creating - processing - storing - and disposing of records
structured-functional filing system
records analyst
intelligent character recognition (ICR)
private key
31. A universal format for structured documents and data on the Web having the potential to alleviate many of the interoperability problems associated with the sharing of documents and data
extensible markup language (XML)
COLD
records manager
digital linear tape (DLT)
32. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium
floppy disk
records coordinator
record
CDIA+
33. Specifications of a network - including its topology - information encoding - transmission protocols - error detection - and correction
electronic data interchange (EDI)
network architecture
aperture card
public key
34. An addressable entity - such as a computer - a storage device - or a storage subsystem - connected to a network
floppy disk
node
Errors and omissions (E&O) insurance
risk management
35. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein
direct access
General liability insurance (GL)
jukebox
document
36. A collection of data used as ready reference stored in a row and column format
mainframe
mobile-aisle system
cumulative index
lookup table
37. Data that has been given value through analysis - interpretation - or compilation in a meaningful form
decimal-numeric
information
break-even analysis
electronic records management system
38. A fire suppression system used as an alternative to Halon and water; it does not deplete ozone in the environment
computer-output microfilm (COM)
FM200
annualized loss expectancy
decimal-numeric
39. A language and message format used by an application program to communicate with the operating system or some other control program such as a database management system or communications protocol
application program interface (API)
disaster recovery plan
mnemonic filing
gateway
40. The process of adding to the holdings of a records center or archives by transfer under an established and legally based procedure - by deposit - purchase - gift - or bequest
acquisition
consecutive-numeric filing
record
annualized loss expectancy
41. Infrastructure - processes - and technologies used to store - generate - manipulate - and transmit information to support an organization
aperture card
expert system
optical disk
information systems (IS)
42. Activity of preserving the integrity and/or maintaining the currency of a file by reviewing - deleting duplicates - and/or adding information
accountability
consecutive-numeric filing
file maintenance
middle-digit filing
43. A copy of a document attested to be a true copy by the official custodian of the original document
acid-free paper
magnetic media
ISO 14001
certified copy
44. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of records regardless of media. Note: Electronic records management software includes retention scheduling
classification system
active record
middle-digit filing
electronic records management system
45. Computer-output laser disk. See enterprise report management (ERM).
COLD
blip code
commercial vault
coordinate indexing
46. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen
hot site
numeric alphabetic indexing
certified copy
microfilm reader
47. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)
records coordinator
block-numeric
operational record
filing unit
48. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key
accession
correspondence management
private key
semiactive record
49. An electronic symbol or process attached to or logically associated with an electronic record and executed or adopted with the intent to authenticate the record
indirect access
data replication
filing inch
electronic signature
50. Worth of records for the conduct of current or future financial business and/or evidence thereof
consecutive-numeric filing
mirror image
risk management
fiscal value