Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Management of the conditions where records are stored - including temperature - humidity - air quality - light - and pests






2. Filing of entities without regard to a particular order or pattern - used with an indexing system for locating them






3. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information






4. A method of access to records requiring prior use of an external index






5. Process that converts and records data from a computer directly onto microfilm






6. A word - number - letter - or any combination of them - in a filing segment - considered when coding and arranging files






7. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i






8. Activity of preserving the integrity and/or maintaining the currency of a file by reviewing - deleting duplicates - and/or adding information






9. High-density tape used for storage






10. Process of duplicating data between sites to enable the continued use of data






11. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin






12. A detailed listing that includes the types - locations - dates - volumes - equipment - classification systems - and usage data of an organization's records in order to evaluate - appraise - and organize the information






13. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen






14. A management concept whereby approval is sought for a proposal stating that acceptance now will be less costly than a future alternative






15. A language and message format used by an application program to communicate with the operating system or some other control program such as a database management system or communications protocol






16. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein






17. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization






18. Regular distribution of records (especially vital records) to additional locations as a method of protection






19. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster






20. An alternate facility that has the equipment and resources to immediately recover the business functions affected by the occurrence of a disaster






21. A computer security mechanism that is designed to control access to or from a specified system according to the network policy






22. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments






23. A file issued by a certificate authority that binds an individual or organization to a public key so that the identity of the individual or organization can be authenticated






24. A system of filing records continuously - from one row to another - in a winding format






25. A type of liability insurance that provides additional coverage above and beyond the coverage normally provided under GL - auto - and homeowner's insurance.






26. Recorded information - regardless of medium or characteristics - made or received by an organization in pursuance of legal obligations or in the transaction of business






27. A numeric filing system in which the first digits are used as the method of organizing and finding in a records management system






28. An area for lower-cost storage - maintenance - and reference use of semiactive records pending their ultimate disposition






29. Compact shelving






30. Another form of exit fee related to material stored by a commercial storage provider for a client no longer able to pay for storing its records.






31. Linear capacity of filing expressed in inches - For example - 25 filing inches are in a standard letter-size vertical file drawer.






32. The process of adding to the holdings of a records center or archives by transfer under an established and legally based procedure - by deposit - purchase - gift - or bequest






33. A not-for-profit independent organization that provides product testing and certification.






34. An electronic data processing card with an opening that contains one frame of microfilm This frame is usually cut from a roll of microfilm. Characteristics of aperture cards are specified in several standards including Unitized Microfilm Carriers (Ap






35. A flexible - transparent sheet of film bearing a number of microimages arranged in a grid pattern with a heading area across the top






36. A system in which related material is filed under a major subject and its subheadings






37. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records






38. A system that converts microform images to digital images and then converts the resulting images to electronic format by optical character recognition






39. A group of related records filed/used together as a unit and evaluated as a unit for retention purposes - e.g. - a personnel file consisting of an application - reference letters - benefit forms - etc






40. A device generally used as backup power for electronic devices and equipment






41. Infrastructure - processes - and technologies used to store - generate - manipulate - and transmit information to support an organization






42. A system of numeric filing using the last two or three digits right to left of each number as the primary division under which the record is filed






43. A hierarchy of terms in a classification scheme that progresses from general to specific terms (e.g. - birds - perching birds - swallows)






44. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium






45. Quality of being whole and unaltered from loss - tampering - or corruption






46. Technology that uses radio frequencies to identify - track - locate - and manage items






47. A class of powerful - general purpose computers that can manage large amounts of data at high speed. Mainframes often provide processing to many connected terminals






48. Records that relate to the substantive activities an organization undertakes to accomplish its mission or mandate






49. Process of making an identical copy of the hard drive - including empty sectorsAlso referred to as imaging (a drive) and mirroring.






50. An international measure for paper based on the subdivisions of a square meter