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Test your basic knowledge |
Certified Records Manager
Start Test
Study First
Subjects
:
certifications
,
it-skills
Instructions:
Answer 50 questions in 15 minutes.
If you are not ready to take this test, you can
study here
.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.
This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A class of powerful - general purpose computers that can manage large amounts of data at high speed. Mainframes often provide processing to many connected terminals
metric paper size
mainframe
file maintenance
shadowing
2. A system in which consecutively numbered records are arranged in ascending number order - from the lowest number to the highest number. Also referred to as sequential filing - serial filing - and straight numeric filing.
consecutive-numeric filing
Certified Archivist (CA)
procedure
shadowing
3. A system that permits access to files without reference to an index or other finding aid
electronic document management system (EDMS)
direct access
mobile-aisle system
terminal-digit filing
4. A detailed listing that includes the types - locations - dates - volumes - equipment - classification systems - and usage data of an organization's records in order to evaluate - appraise - and organize the information
environmental control
authentication
records inventory
geographic filing system
5. A technology to write data onto a storage medium and which does not permit changes
record
write once read many (WORM)
electronic records management system
records coordinator
6. Function that establishes standards for the creation - design - analysis - revision - procurement - and warehousing of all forms within an organization regardless of format or medium
compact disk (CD)
general records schedule
intelligent character recognition (ICR)
forms management/control
7. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site
shadowing
document
accession
primary-digit filing
8. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of records regardless of media. Note: Electronic records management software includes retention scheduling
microfilm reader
operational record
Errors and omissions (E&O) insurance
electronic records management system
9. An international measure for paper based on the subdivisions of a square meter
fiscal value
metric paper size
mnemonic filing
Halon
10. A record created by a continuously varying quantity that reflects variations in some quantity - such as photographs and films made with light-sensitive media - National Television System Committee (NTSC) and phase alternating line (PAL) video recordi
indirect access
gateway
analog record
Certified Archivist (CA)
11. A climate-controlled - high security commercial storage facility. This style vault stores magnetic media - long-term or permanent hard-copy records - and other temperature/humidity sensitive items such as microfiche - microfilm - computer tapes - CDs
retention schedule
commercial vault
Halon
active record
12. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery
information
procedure
records series
cold site
13. Process of duplicating data between sites to enable the continued use of data
accession
network architecture
data replication
write once read many (WORM)
14. A hierarchy of terms in a classification scheme that progresses from general to specific terms (e.g. - birds - perching birds - swallows)
chain index
microfilm reader
diazo microfilm
electronic document management system (EDMS)
15. A not-for-profit independent organization that provides product testing and certification.
Underwriters Laboratory (UL)
warm site
Knox Box
information systems (IS)
16. A collection of data used as ready reference stored in a row and column format
encyclopedic arrangement
record
enterprise report management (ERM)
lookup table
17. A standard that specifies requirements for an environmental management system. It applies to those environmental aspects in which the organization has control and influence.
application program interface (API)
ISO 14001
primary-digit filing
geographic filing system
18. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free
lookup table
acid-free paper
indirect access
FM200
19. An index in which successive entries are added or interfiled as the records collection grows
cumulative index
extensible markup language (XML)
jukebox
warehouseman's legal liability (WLL) insurance
20. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as
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21. An alphanumeric system in which numerals precede alphabetic coding
indirect access
forms digest
target
numeric alphabetic indexing
22. Qualities of a record that demonstrate its trustworthiness over time
computer-input microform
shadowing
reliability
alphanumeric
23. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein
middle-digit filing
digital versatile disc (DVD)
Errors and omissions (E&O) insurance
jukebox
24. A record that is infrequently referred to but is still needed for reference
semiactive record
operational record
Exit fees
computer-assisted retrieval (CAR)
25. A method of calculating costs based on the item or box - not the size
acid-free/alkaline-buffered paper
records and information management (RIM)
expert system
item/box (IB)
26. A filing system in which records are under primary subject headings according to the basic activities or functions of the organization
direct access
structured-functional filing system
classification system
general records schedule
27. Individual responsible for coordinating records management activities within a department and acting as liaison between the department and the records manager/administrator
correspondence management
records coordinator
computer-input microform
public key
28. Linear capacity of filing expressed in inches - For example - 25 filing inches are in a standard letter-size vertical file drawer.
filing inch
records center
disaster recovery plan
taxonomy
29. Disaster planning service that involves moving data over a network to a secure remote site according to an established schedule
duplex-numeric
warehouseman's legal liability (WLL) insurance
electronic vaulting
intrinsic value
30. Principle that a body of records resulting from the same activity must be preserved as a group - without division - separation - or addition to protect the evidential and informational value that can be discerned from its context
bar code
private key
coordinate indexing
archival integrity
31. Process of creating a form - based on forms analysis - that meets the requirements of its potential use
forms digest
filing inch
management information systems (MIS)
integrity (of a record)
32. A record needed to perform current operations - subject to frequent use - and usually located near the user Also referred to as current record.
application program interface (API)
extensible markup language (XML)
enterprise report management (ERM)
active record
33. A directory of information about the definition - structure - and usage of data that does not contain the data itself but contains the name of each data element - its definition - where and how it is used - and its relationship to other data
data dictionary
node
hierarchical data model
block-numeric
34. Process that ensures that an organization does not assume an unacceptable level of risk; includes both records risk analysis and records risk assessment procedures
risk management
database
protective storage
Certified Archivist (CA)
35. Ability of an image or an imaging system to capture fine detail - may be measured in dots per inch.
microfilm reader
resolution
retention schedule
filing unit
36. A universal format for structured documents and data on the Web having the potential to alleviate many of the interoperability problems associated with the sharing of documents and data
transmittal list
extensible markup language (XML)
Halon
computer-input microform
37. A structure used for classifying materials into a hierarchy of categories and subcategories
taxonomy
geographic filing system
records inventory
retention schedule
38. The application of records management principles to electronic records
acquisition
electronic records management (ERM)
intrinsic value
specifications
39. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen
digital certificate
microfilm reader
application program interface (API)
decimal-numeric
40. High-density tape used for storage
Halon
umbrella insurance
alphanumeric
3570
41. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster
annualized loss expectancy
shadowing
warm site
indirect access
42. A system of filing records continuously - from one row to another - in a winding format
snaking
fiscal value
directives management
random filing
43. A method of access to records requiring prior use of an external index
indirect access
cost avoidance
fiscal value
hierarchical data model
44. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language
records and information management (RIM)
bar code
accession
expert system
45. A system of numeric filing using the last two or three digits right to left of each number as the primary division under which the record is filed
correspondence management
terminal-digit filing
mirror image
coordinate indexing
46. An area for lower-cost storage - maintenance - and reference use of semiactive records pending their ultimate disposition
records center
file maintenance
reference analysis
accession
47. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)
geographic filing system
mnemonic filing
Errors and omissions (E&O) insurance
dispersal
48. An addressable entity - such as a computer - a storage device - or a storage subsystem - connected to a network
correspondence management
node
resolution
radio frequency identification (RFID)
49. Insurance that provides coverage for errors and/or omissions by vendor employees
commercial vault
silver halide microfilm
General liability insurance (GL)
Errors and omissions (E&O) insurance
50. Recorded information or object which can be treated as a unit
document
linear tape-open (LTO)
computer-output microfilm (COM)
retrieval ratio