Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A system that collects and processes data - generating information for decision-making - planning - program implementation - and control






2. Another form of exit fee related to material stored by a commercial storage provider for a client no longer able to pay for storing its records.






3. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language






4. A series of standards surrounding quality management - including meeting customer and regulatory requirements - making continuous performance improvements - and providing customer satisfaction






5. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed






6. A not-for-profit independent organization that provides product testing and certification.






7. A technique that enables special characters printed in magnetic ink to be read and input rapidly and accurately into a computer






8. A comprehensive list of records series - indicating for each the length of time it is to be maintained and its disposition






9. A method - material - or practice developed through consensus by experts in the field - which leads to results that are consistent - predictable - and desirable






10. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'






11. An index in which successive entries are added or interfiled as the records collection grows






12. An area for lower-cost storage - maintenance - and reference use of semiactive records pending their ultimate disposition






13. Activity of preserving the integrity and/or maintaining the currency of a file by reviewing - deleting duplicates - and/or adding information






14. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key






15. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium






16. Application of records management principles and techniques to general instructions - bulletins - policies/procedures - or other official issuances






17. A directory of information about the definition - structure - and usage of data that does not contain the data itself but contains the name of each data element - its definition - where and how it is used - and its relationship to other data






18. A classification system that uses a combination of letters and numbers - in combination with punctuation marks - to develop codes for classifying and retrieving information






19. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another






20. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site






21. Disaster planning service that involves moving data over a network to a secure remote site according to an established schedule






22. Use of special fire-resistant and environmentally controlled records protection equipment and vaults designed for the protection of the media being stored






23. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments






24. Process of creating a form - based on forms analysis - that meets the requirements of its potential use






25. A structure used for classifying materials into a hierarchy of categories and subcategories






26. Recorded information - regardless of medium or characteristics - made or received by an organization in pursuance of legal obligations or in the transaction of business






27. Linear capacity of filing expressed in inches - For example - 25 filing inches are in a standard letter-size vertical file drawer.






28. A system in which related material is filed under a major subject and its subheadings






29. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.






30. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key






31. A digital file that stores structured data






32. Allocation of the costs of programs - functions - or services to the groups who use them






33. Regular distribution of records (especially vital records) to additional locations as a method of protection






34. An artificial intelligence application that uses a knowledge base of human expertise to aid in solving problems. Note: The problem-solving capability is based on the quality of the data and rules obtained from the human expert.






35. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization






36. Computer-output laser disk. See enterprise report management (ERM).






37. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records






38. Specifications of a network - including its topology - information encoding - transmission protocols - error detection - and correction






39. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin






40. An optical mark - usually rectangular - that has been recorded below a microfilm image and is used for counting or indexing images or frames automatically






41. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information






42. A detailed listing that includes the types - locations - dates - volumes - equipment - classification systems - and usage data of an organization's records in order to evaluate - appraise - and organize the information






43. A record that is infrequently referred to but is still needed for reference






44. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs






45. A hierarchy of terms in a classification scheme that progresses from general to specific terms (e.g. - birds - perching birds - swallows)






46. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as

Warning: Invalid argument supplied for foreach() in /var/www/html/basicversity.com/show_quiz.php on line 183


47. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free






48. A record created by a continuously varying quantity that reflects variations in some quantity - such as photographs and films made with light-sensitive media - National Television System Committee (NTSC) and phase alternating line (PAL) video recordi






49. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.






50. A system of numeric filing using the last two or three digits right to left of each number as the primary division under which the record is filed