Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A server that is dedicated to nothing more than file-sharing






2. Relationship between the dimensions of the original or master and the corresponding dimensions of the microfilmed or photocopied image






3. Rows of shelving used for compact storage - which travel on tracks and allow one or more aisles to be opened to access the system






4. An alternate facility that has the equipment and resources to immediately recover the business functions affected by the occurrence of a disaster






5. Process of transferring physical custody of documentary materials to an archival institution






6. Technology that uses radio frequencies to identify - track - locate - and manage items






7. Insurance that provides coverage for errors and/or omissions by vendor employees






8. An international measure for paper based on the subdivisions of a square meter






9. An indexing scheme by which terms may be correlated or combined to show interrelationships - the purpose of which is to facilitate more precise retrieval






10. A record created by a continuously varying quantity that reflects variations in some quantity - such as photographs and films made with light-sensitive media - National Television System Committee (NTSC) and phase alternating line (PAL) video recordi






11. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information






12. Process of duplicating data between sites to enable the continued use of data






13. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language






14. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)






15. A rapid entry system - usually used as part of disaster recovery / emergency response program






16. Another form of exit fee related to material stored by a commercial storage provider for a client no longer able to pay for storing its records.






17. A record needed to perform current operations - subject to frequent use - and usually located near the user Also referred to as current record.






18. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as


19. A numeric system for classifying records by subject in units of 10 and coded for arrangement in numeric order. Note: An unlimited number of subdivisions are permitted through the use of digits to the right of the decimal point.






20. A storage medium from which data is read and to which it is written by lasers






21. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms






22. A word - number - letter - or any combination of them - in a filing segment - considered when coding and arranging files






23. Application of records management principles and techniques to general instructions - bulletins - policies/procedures - or other official issuances






24. Process that converts and records data from a computer directly onto microfilm






25. Process of verifying that a record is what it purports to be






26. A climate-controlled - high security commercial storage facility. This style vault stores magnetic media - long-term or permanent hard-copy records - and other temperature/humidity sensitive items such as microfiche - microfilm - computer tapes - CDs






27. An arrangement of filing in which records are filed under broad - major headings and then under the specific subheading to which they relate. Headings and subheadings are arranged alphabetically






28. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures






29. A standard that specifies requirements for an environmental management system. It applies to those environmental aspects in which the organization has control and influence.






30. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo






31. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.






32. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium






33. A logical and systematic arrangement for classifying records into subject groups or categories based on some definite scheme of natural relationships representing numbers - letters - or key words for identification






34. Computer-output laser disk. See enterprise report management (ERM).






35. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)






36. Linear capacity of filing expressed in inches - For example - 25 filing inches are in a standard letter-size vertical file drawer.






37. Records that relate to the substantive activities an organization undertakes to accomplish its mission or mandate






38. An addressable entity - such as a computer - a storage device - or a storage subsystem - connected to a network






39. A method of calculating costs based on the item or box - not the size






40. A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval






41. Qualities of a record that demonstrate its trustworthiness over time






42. A filing system in which records are under primary subject headings according to the basic activities or functions of the organization






43. A method - material - or practice developed through consensus by experts in the field - which leads to results that are consistent - predictable - and desirable






44. Classification of records by geographic location usually arranged by numeric code or in alphabetic order






45. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.






46. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records






47. A classification system that uses a combination of letters and numbers - in combination with punctuation marks - to develop codes for classifying and retrieving information






48. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of records regardless of media. Note: Electronic records management software includes retention scheduling






49. Time required to locate a record - which is determined by dividing the total minutes used to retrieve items by the total number of requests






50. Sum of the qualities of a record that establish the origin - reliability - trustworthiness - and correctness of its content