Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Usefulness or significance of an item derived from its physical or associational qualities - inherent in its original form and generally independent of its content - that are integral to its material nature and would be lost in reproduction






2. Process of duplicating data between sites to enable the continued use of data






3. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed






4. Computer hardware and/or software configured to interface between networks that use different protocols






5. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery






6. A language and message format used by an application program to communicate with the operating system or some other control program such as a database management system or communications protocol






7. Classification of records by geographic location usually arranged by numeric code or in alphabetic order






8. A storage medium from which data is read and to which it is written by lasers






9. A logical and systematic arrangement for classifying records into subject groups or categories based on some definite scheme of natural relationships representing numbers - letters - or key words for identification






10. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder






11. A sorting technique that orders entries based on each character in a heading without regard for spaces or punctuation






12. A server that is dedicated to nothing more than file-sharing






13. An alphanumeric system in which numerals precede alphabetic coding






14. An archivist who has successfully met all criteria for membership in the Academy of Certified Archivists (ACA)






15. Process that ensures that an organization does not assume an unacceptable level of risk; includes both records risk analysis and records risk assessment procedures






16. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin






17. A structure used for classifying materials into a hierarchy of categories and subcategories






18. The application of records management principles to electronic records






19. Technology that uses radio frequencies to identify - track - locate - and manage items






20. Recorded information or object which can be treated as a unit






21. Principle that individuals - organizations - and the community are responsible for their actions and may be required to explain them to others






22. Ability of an image or an imaging system to capture fine detail - may be measured in dots per inch.






23. The process of adding to the holdings of a records center or archives by transfer under an established and legally based procedure - by deposit - purchase - gift - or bequest






24. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key






25. Worth of records for the conduct of current or future financial business and/or evidence thereof






26. Disaster planning service that involves moving data over a network to a secure remote site according to an established schedule






27. A copy of a document attested to be a true copy by the official custodian of the original document






28. Process of verifying that a record is what it purports to be






29. A record that is infrequently referred to but is still needed for reference






30. An index in which successive entries are added or interfiled as the records collection grows






31. A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval






32. A record needed to perform current operations - subject to frequent use - and usually located near the user Also referred to as current record.






33. One or more filing units that comprise an entire personal - organizational - or governmental name used in coding and arranging files






34. An artificial intelligence application that uses a knowledge base of human expertise to aid in solving problems. Note: The problem-solving capability is based on the quality of the data and rules obtained from the human expert.






35. Process that converts and records data from a computer directly onto microfilm






36. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures






37. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein






38. A records schedule governing specified series of records common to several or all agencies or administrative units of a corporate body - which are sometimes characterized as functional retention schedules






39. A series of standards surrounding quality management - including meeting customer and regulatory requirements - making continuous performance improvements - and providing customer satisfaction






40. Linear capacity of filing expressed in inches - For example - 25 filing inches are in a standard letter-size vertical file drawer.






41. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)






42. Process of transferring physical custody of documentary materials to an archival institution






43. An addressable entity - such as a computer - a storage device - or a storage subsystem - connected to a network






44. Compact shelving






45. Computer-to-computer transmission of records or data in a computer-readable format. Note: Usually in compliance with the ANSI X12 standards for defining electronic data interchange transactions or the United Nations Electronic Data Interchange for Ad






46. A method of filing that treats each word as an individual filing unit






47. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium






48. An optical disk that can store up to 700 MB of data






49. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context






50. A records practitioner who examines and evaluates the systems and procedures involved in creating - processing - storing - and disposing of records