Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another






2. Ability of an image or an imaging system to capture fine detail - may be measured in dots per inch.






3. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information






4. An index in which successive entries are added or interfiled as the records collection grows






5. A climate-controlled - high security commercial storage facility. This style vault stores magnetic media - long-term or permanent hard-copy records - and other temperature/humidity sensitive items such as microfiche - microfilm - computer tapes - CDs






6. A point where a record series is broken into regular segments that can be disposed of as a block






7. A listing organized by the sound of a word rather than its spelling






8. A structure used for classifying materials into a hierarchy of categories and subcategories






9. Technology that uses radio frequencies to identify - track - locate - and manage items






10. Documented requirements containing the particulars with which a system or project must conform






11. Principle that a body of records resulting from the same activity must be preserved as a group - without division - separation - or addition to protect the evidential and informational value that can be discerned from its context






12. A hierarchy of terms in a classification scheme that progresses from general to specific terms (e.g. - birds - perching birds - swallows)






13. The application of records management principles to electronic records






14. A directory of information about the definition - structure - and usage of data that does not contain the data itself but contains the name of each data element - its definition - where and how it is used - and its relationship to other data






15. A flexible - transparent sheet of film bearing a number of microimages arranged in a grid pattern with a heading area across the top






16. Instructions - exhibits - and/or other methodologies to follow in order to complete tasks in a predictable and orderly way






17. Infrastructure - processes - and technologies used to store - generate - manipulate - and transmit information to support an organization






18. A system in which consecutively numbered records are arranged in ascending number order - from the lowest number to the highest number. Also referred to as sequential filing - serial filing - and straight numeric filing.






19. Process of creating a form - based on forms analysis - that meets the requirements of its potential use






20. A classification system that uses a combination of letters and numbers - in combination with punctuation marks - to develop codes for classifying and retrieving information






21. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records






22. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.






23. Principle that individuals - organizations - and the community are responsible for their actions and may be required to explain them to others






24. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments






25. Computer-to-computer transmission of records or data in a computer-readable format. Note: Usually in compliance with the ANSI X12 standards for defining electronic data interchange transactions or the United Nations Electronic Data Interchange for Ad






26. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy






27. Independent review and examination of records and activities to test for compliance with established policies or standards - often with recommendations for changes in controls or procedures






28. Rows of shelving used for compact storage - which travel on tracks and allow one or more aisles to be opened to access the system






29. A high-capacity recording media that uses half-inch magnetic tape often used for midrange to high-end backup requirements






30. Field of management responsible for the efficient and systematic control of the creation - receipt - maintenance - use - and disposition of records - including processes for capturing and maintaining evidence of and information about business activit






31. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key






32. A high-level overall plan - containing a set of principles - embracing the general goals of the organization - and used to base decisions






33. An alternate facility that has the equipment and resources to immediately recover the business functions affected by the occurrence of a disaster






34. A group of related records filed/used together as a unit and evaluated as a unit for retention purposes - e.g. - a personnel file consisting of an application - reference letters - benefit forms - etc






35. An international measure for paper based on the subdivisions of a square meter






36. A records practitioner who examines and evaluates the systems and procedures involved in creating - processing - storing - and disposing of records






37. An area for lower-cost storage - maintenance - and reference use of semiactive records pending their ultimate disposition






38. A type of liability insurance that provides additional coverage above and beyond the coverage normally provided under GL - auto - and homeowner's insurance.






39. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key






40. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records






41. A numeric system for classifying records by subject in units of 10 and coded for arrangement in numeric order. Note: An unlimited number of subdivisions are permitted through the use of digits to the right of the decimal point.






42. An electronic symbol or process attached to or logically associated with an electronic record and executed or adopted with the intent to authenticate the record






43. Archival quality polyester-based film containing images produced by exposure of light sensitive silver halide crystals suspended in a gelatin emulsion






44. A method - material - or practice developed through consensus by experts in the field - which leads to results that are consistent - predictable - and desirable






45. A filing system in which records are under primary subject headings according to the basic activities or functions of the organization






46. Compact shelving






47. A device generally used as backup power for electronic devices and equipment






48. Another form of exit fee related to material stored by a commercial storage provider for a client no longer able to pay for storing its records.






49. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i






50. An electronic data processing card with an opening that contains one frame of microfilm This frame is usually cut from a roll of microfilm. Characteristics of aperture cards are specified in several standards including Unitized Microfilm Carriers (Ap