Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A coding system using numbers with two or more parts separated by a dash - space - or comma - An unlimited number of items may be included under any one division or subdivision.






2. Field of management responsible for the efficient and systematic control of the creation - receipt - maintenance - use - and disposition of records - including processes for capturing and maintaining evidence of and information about business activit






3. Principle that individuals - organizations - and the community are responsible for their actions and may be required to explain them to others






4. Process of making an identical copy of the hard drive - including empty sectorsAlso referred to as imaging (a drive) and mirroring.






5. Management of the conditions where records are stored - including temperature - humidity - air quality - light - and pests






6. A system of filing records continuously - from one row to another - in a winding format






7. A numeric filing system in which the first digits are used as the method of organizing and finding in a records management system






8. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records






9. A system that permits access to files without reference to an index or other finding aid






10. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs






11. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium






12. Worth of records for the conduct of current or future financial business and/or evidence thereof






13. A device generally used as backup power for electronic devices and equipment






14. A classification system that uses a combination of letters and numbers - in combination with punctuation marks - to develop codes for classifying and retrieving information






15. A method of filing that treats each word as an individual filing unit






16. Recorded information or object which can be treated as a unit






17. An arrangement of filing in which records are filed under broad - major headings and then under the specific subheading to which they relate. Headings and subheadings are arranged alphabetically






18. An addressable entity - such as a computer - a storage device - or a storage subsystem - connected to a network






19. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.






20. A numeric filing system in which the middle digits are used as the finding aid to organize the filing system






21. Process of creating a form - based on forms analysis - that meets the requirements of its potential use






22. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key






23. One or more filing units that comprise an entire personal - organizational - or governmental name used in coding and arranging files






24. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)






25. An index in which successive entries are added or interfiled as the records collection grows






26. Technology that uses radio frequencies to identify - track - locate - and manage items






27. Use of special fire-resistant and environmentally controlled records protection equipment and vaults designed for the protection of the media being stored






28. A server that is dedicated to nothing more than file-sharing






29. A type of liability insurance that provides additional coverage above and beyond the coverage normally provided under GL - auto - and homeowner's insurance.






30. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms






31. An international measure for paper based on the subdivisions of a square meter






32. Sum of the qualities of a record that establish the origin - reliability - trustworthiness - and correctness of its content






33. Principle that a body of records resulting from the same activity must be preserved as a group - without division - separation - or addition to protect the evidential and informational value that can be discerned from its context






34. A word - number - letter - or any combination of them - in a filing segment - considered when coding and arranging files






35. A high-capacity recording media that uses half-inch magnetic tape often used for midrange to high-end backup requirements






36. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i






37. Insurance that provides coverage for errors and/or omissions by vendor employees






38. Computer-to-computer transmission of records or data in a computer-readable format. Note: Usually in compliance with the ANSI X12 standards for defining electronic data interchange transactions or the United Nations Electronic Data Interchange for Ad






39. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language






40. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures






41. Usefulness or significance of an item derived from its physical or associational qualities - inherent in its original form and generally independent of its content - that are integral to its material nature and would be lost in reproduction






42. A rapid entry system - usually used as part of disaster recovery / emergency response program






43. Application of records management principles and techniques to general instructions - bulletins - policies/procedures - or other official issuances






44. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed






45. A copy of a document attested to be a true copy by the official custodian of the original document






46. Activity of preserving the integrity and/or maintaining the currency of a file by reviewing - deleting duplicates - and/or adding information






47. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context






48. A comprehensive list of records series - indicating for each the length of time it is to be maintained and its disposition






49. Records that relate to the substantive activities an organization undertakes to accomplish its mission or mandate






50. Disaster planning service that involves moving data over a network to a secure remote site according to an established schedule