Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Independent review and examination of records and activities to test for compliance with established policies or standards - often with recommendations for changes in controls or procedures






2. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key






3. A numeric filing system in which the first digits are used as the method of organizing and finding in a records management system






4. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.






5. A high-level overall plan - containing a set of principles - embracing the general goals of the organization - and used to base decisions






6. A system of filing records continuously - from one row to another - in a winding format






7. Application of records management principles and techniques to general instructions - bulletins - policies/procedures - or other official issuances






8. An optical disk that can store up to 700 MB of data






9. An optical mark - usually rectangular - that has been recorded below a microfilm image and is used for counting or indexing images or frames automatically






10. An electronic data processing card with an opening that contains one frame of microfilm This frame is usually cut from a roll of microfilm. Characteristics of aperture cards are specified in several standards including Unitized Microfilm Carriers (Ap






11. An area for lower-cost storage - maintenance - and reference use of semiactive records pending their ultimate disposition






12. Individual responsible for coordinating records management activities within a department and acting as liaison between the department and the records manager/administrator






13. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen






14. A digital file that stores structured data






15. A records schedule governing specified series of records common to several or all agencies or administrative units of a corporate body - which are sometimes characterized as functional retention schedules






16. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)






17. Process of making an identical copy of the hard drive - including empty sectorsAlso referred to as imaging (a drive) and mirroring.






18. Probable annual dollar loss associated with the loss of a specific vital records series The total expected annual loss to an organization is the sum of the expected annualized losses calculated for each vital records series






19. A group of related records filed/used together as a unit and evaluated as a unit for retention purposes - e.g. - a personnel file consisting of an application - reference letters - benefit forms - etc






20. A not-for-profit independent organization that provides product testing and certification.






21. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.






22. A word - number - letter - or any combination of them - in a filing segment - considered when coding and arranging files






23. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language






24. A method of filing that treats each word as an individual filing unit






25. Process of creating a form - based on forms analysis - that meets the requirements of its potential use






26. An alphanumeric system in which numerals precede alphabetic coding






27. A flexible - transparent sheet of film bearing a number of microimages arranged in a grid pattern with a heading area across the top






28. Time required to locate a record - which is determined by dividing the total minutes used to retrieve items by the total number of requests






29. Usefulness or significance of an item derived from its physical or associational qualities - inherent in its original form and generally independent of its content - that are integral to its material nature and would be lost in reproduction






30. Classification of records by geographic location usually arranged by numeric code or in alphabetic order






31. Quality of being whole and unaltered from loss - tampering - or corruption






32. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i






33. Computer-to-computer transmission of records or data in a computer-readable format. Note: Usually in compliance with the ANSI X12 standards for defining electronic data interchange transactions or the United Nations Electronic Data Interchange for Ad






34. Rows of shelving used for compact storage - which travel on tracks and allow one or more aisles to be opened to access the system






35. A detailed listing that includes the types - locations - dates - volumes - equipment - classification systems - and usage data of an organization's records in order to evaluate - appraise - and organize the information






36. A system in which related material is filed under a major subject and its subheadings






37. A final administrative action taken with regard to records - including destruction - transfer to another entity - or permanent preservation






38. Recorded information - regardless of medium or characteristics - made or received by an organization in pursuance of legal obligations or in the transaction of business






39. A directory of information about the definition - structure - and usage of data that does not contain the data itself but contains the name of each data element - its definition - where and how it is used - and its relationship to other data






40. Records that relate to the substantive activities an organization undertakes to accomplish its mission or mandate






41. Another form of exit fee related to material stored by a commercial storage provider for a client no longer able to pay for storing its records.






42. An electronic symbol or process attached to or logically associated with an electronic record and executed or adopted with the intent to authenticate the record






43. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records






44. Archival quality polyester-based film containing images produced by exposure of light sensitive silver halide crystals suspended in a gelatin emulsion






45. A file issued by a certificate authority that binds an individual or organization to a public key so that the identity of the individual or organization can be authenticated






46. A coding system using numbers with two or more parts separated by a dash - space - or comma - An unlimited number of items may be included under any one division or subdivision.






47. An international measure for paper based on the subdivisions of a square meter






48. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments






49. Process that converts and records data from a computer directly onto microfilm






50. A record that is infrequently referred to but is still needed for reference