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Test your basic knowledge |
Certified Records Manager
Start Test
Study First
Subjects
:
certifications
,
it-skills
Instructions:
Answer 50 questions in 15 minutes.
If you are not ready to take this test, you can
study here
.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.
This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A records practitioner who examines and evaluates the systems and procedures involved in creating - processing - storing - and disposing of records
reliability
electronic vaulting
records analyst
intelligent character recognition (ICR)
2. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures
Abandoned records fee
public key
filing segment
document management (DM)
3. A class of powerful - general purpose computers that can manage large amounts of data at high speed. Mainframes often provide processing to many connected terminals
computer-output microfilm (COM)
mainframe
disaster recovery plan
coordinate indexing
4. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information
magnetic media
general records schedule
word-by-word arrangement
computer-input microform
5. Process that ensures that an organization does not assume an unacceptable level of risk; includes both records risk analysis and records risk assessment procedures
gateway
umbrella insurance
cold site
risk management
6. A system that collects and processes data - generating information for decision-making - planning - program implementation - and control
accession
management information systems (MIS)
file maintenance
archival integrity
7. Optical storage media that can store up to 4.7 GB of data - or the equivalent of 7 CDs - on a single-sided - single-layer disc - or up to 8.5 GB on a single-sided - dual-layer disc. Note: DVDs are available in read-only (DVD) - write-once (DVD+R and
linear tape-open (LTO)
record
property insurance
digital versatile disc (DVD)
8. Specifications of a network - including its topology - information encoding - transmission protocols - error detection - and correction
chain index
network architecture
classification system
forms digest
9. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo
acid-free/alkaline-buffered paper
forms management/control
record
policy
10. An arrangement of filing in which records are filed under broad - major headings and then under the specific subheading to which they relate. Headings and subheadings are arranged alphabetically
database
encyclopedic arrangement
structured-functional filing system
electronic document management system (EDMS)
11. A method of access to records requiring prior use of an external index
optical disk
semiactive record
indirect access
enterprise report management (ERM)
12. An alphanumeric system in which numerals precede alphabetic coding
acid-free paper
FM200
classification system
numeric alphabetic indexing
13. A record created by a continuously varying quantity that reflects variations in some quantity - such as photographs and films made with light-sensitive media - National Television System Committee (NTSC) and phase alternating line (PAL) video recordi
analog record
General liability insurance (GL)
file maintenance
commercial vault
14. Quality of being whole and unaltered from loss - tampering - or corruption
database management system (DBMS)
integrity (of a record)
direct access
records inventory
15. A record that is infrequently referred to but is still needed for reference
accession
directives management
compact shelving
semiactive record
16. Management of the conditions where records are stored - including temperature - humidity - air quality - light - and pests
random filing
accession
aperture card
environmental control
17. An international measure for paper based on the subdivisions of a square meter
file classification system
FM200
certified copy
metric paper size
18. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder
primary-digit filing
property insurance
classification system
data replication
19. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'
standard
direct entry
Errors and omissions (E&O) insurance
analog record
20. A technology to write data onto a storage medium and which does not permit changes
records manager
write once read many (WORM)
3570
procedure
21. A word - number - letter - or any combination of them - in a filing segment - considered when coding and arranging files
node
filing unit
compact shelving
electronic vaulting
22. A point where a record series is broken into regular segments that can be disposed of as a block
cold site
cutoff
node
mainframe
23. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i
electronic document management system (EDMS)
forms management/control
database
write once read many (WORM)
24. Linear capacity of filing expressed in inches - For example - 25 filing inches are in a standard letter-size vertical file drawer.
records manager
electronic records management system
bar code
filing inch
25. The application of records management principles to electronic records
charge-back
electronic records management (ERM)
direct entry
terminal-digit filing
26. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free
decimal-numeric
specifications
hot site
acid-free paper
27. A collection of data used as ready reference stored in a row and column format
network architecture
certified copy
lookup table
silver halide microfilm
28. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed
dispersal
digital certificate
network architecture
classification system
29. Ability of an image or an imaging system to capture fine detail - may be measured in dots per inch.
reference analysis
Halon
resolution
electronic records management system
30. A not-for-profit independent organization that provides product testing and certification.
document
Underwriters Laboratory (UL)
information systems (IS)
policy
31. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)
chain index
forms digest
mnemonic filing
resolution
32. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another
random filing
Halon
filing unit
General liability insurance (GL)
33. A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval
cumulative index
computer-input microform
digital versatile disc (DVD)
correspondence management
34. Another form of exit fee related to material stored by a commercial storage provider for a client no longer able to pay for storing its records.
Abandoned records fee
break-even analysis
shadowing
directives management
35. A document that lists the records being transferred from one area to another - may also transfer legal responsibility for and the physical custody of the records.
transmittal list
direct entry
taxonomy
information
36. Computer-to-computer transmission of records or data in a computer-readable format. Note: Usually in compliance with the ANSI X12 standards for defining electronic data interchange transactions or the United Nations Electronic Data Interchange for Ad
forms digest
classification system
electronic data interchange (EDI)
chain index
37. Process of making an identical copy of the hard drive - including empty sectorsAlso referred to as imaging (a drive) and mirroring.
mirror image
cost avoidance
General liability insurance (GL)
authentication
38. A device generally used as backup power for electronic devices and equipment
snaking
records manager
uninterruptible power supply (UPS)
protective storage
39. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records
middle-digit filing
reliability
reference analysis
analog record
40. A publication that defines the scope of the records management program - its authority - the services it provides - and an introduction to concepts
general records schedule
acquisition
records analyst
records management manual
41. A system that permits access to files without reference to an index or other finding aid
CDIA+
direct access
block-numeric
coordinate indexing
42. A climate-controlled - high security commercial storage facility. This style vault stores magnetic media - long-term or permanent hard-copy records - and other temperature/humidity sensitive items such as microfiche - microfilm - computer tapes - CDs
built-in dispersal
commercial vault
classification system
enterprise report management (ERM)
43. A system that transforms reports into documents and data that can be searched - accessed - and leveraged in business processes
compact disk (CD)
semiactive record
electronic records management system
enterprise report management (ERM)
44. Documented requirements containing the particulars with which a system or project must conform
resolution
specifications
decimal-numeric
magnetic media
45. Archival quality polyester-based film containing images produced by exposure of light sensitive silver halide crystals suspended in a gelatin emulsion
silver halide microfilm
intrinsic value
records inventory
snaking
46. An electronic symbol or process attached to or logically associated with an electronic record and executed or adopted with the intent to authenticate the record
electronic signature
digital versatile disc (DVD)
letter-by-letter arrangement
records series
47. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.
Abandoned records fee
public key
optical disk
Halon
48. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language
dispersal
bar code
cutoff
microfiche
49. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs
compact shelving
break-even analysis
reliability
extensible markup language (XML)
50. A server that is dedicated to nothing more than file-sharing
random filing
network-attached storage (NAS)
commercial vault
application program interface (API)