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Test your basic knowledge |
Certified Records Manager
Start Test
Study First
Subjects
:
certifications
,
it-skills
Instructions:
Answer 50 questions in 15 minutes.
If you are not ready to take this test, you can
study here
.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.
This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Data that has been given value through analysis - interpretation - or compilation in a meaningful form
information
Exit fees
private key
compact shelving
2. The process of adding to the holdings of a records center or archives by transfer under an established and legally based procedure - by deposit - purchase - gift - or bequest
records coordinator
acid-free paper
acquisition
correspondence management
3. Process of making an identical copy of the hard drive - including empty sectorsAlso referred to as imaging (a drive) and mirroring.
mirror image
annualized loss expectancy
directives management
fiscal value
4. A final administrative action taken with regard to records - including destruction - transfer to another entity - or permanent preservation
electronic signature
general records schedule
document
disposition
5. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs
Exit fees
silver halide microfilm
filing unit
break-even analysis
6. An alphanumeric system in which numerals precede alphabetic coding
silver halide microfilm
numeric alphabetic indexing
disaster recovery plan
lookup table
7. An international measure for paper based on the subdivisions of a square meter
metric paper size
archival integrity
Exit fees
terminal-digit filing
8. A method of filing that treats each word as an individual filing unit
word-by-word arrangement
structured-functional filing system
target
computer-input microform
9. A record created by a continuously varying quantity that reflects variations in some quantity - such as photographs and films made with light-sensitive media - National Television System Committee (NTSC) and phase alternating line (PAL) video recordi
specifications
analog record
general records schedule
public key
10. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key
private key
Knox Box
dictionary arrangement
transmittal list
11. A record needed to perform current operations - subject to frequent use - and usually located near the user Also referred to as current record.
active record
filing unit
letter-by-letter arrangement
reduction ratio
12. An alternate facility that has the equipment and resources to immediately recover the business functions affected by the occurrence of a disaster
duplex-numeric
hot site
records and information management (RIM)
management information systems (MIS)
13. An index in which successive entries are added or interfiled as the records collection grows
Errors and omissions (E&O) insurance
Abandoned records fee
cumulative index
random filing
14. Software that controls the storage - modification - and retrieval of data stored in a database
Underwriters Laboratory (UL)
random filing
audit
database management system (DBMS)
15. A numeric system for classifying records by subject in units of 10 and coded for arrangement in numeric order. Note: An unlimited number of subdivisions are permitted through the use of digits to the right of the decimal point.
umbrella insurance
write once read many (WORM)
decimal-numeric
Abandoned records fee
16. Qualities of a record that demonstrate its trustworthiness over time
records inventory
correspondence management
reliability
active record
17. A digital file that stores structured data
snaking
consecutive-numeric filing
database
uninterruptible power supply (UPS)
18. Infrastructure - processes - and technologies used to store - generate - manipulate - and transmit information to support an organization
certified copy
computer-assisted retrieval (CAR)
information systems (IS)
general records schedule
19. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder
letter-by-letter arrangement
gateway
property insurance
shadowing
20. Process of duplicating data between sites to enable the continued use of data
umbrella insurance
electronic records management system
reference analysis
data replication
21. A logical and systematic arrangement for classifying records into subject groups or categories based on some definite scheme of natural relationships representing numbers - letters - or key words for identification
snaking
file classification system
authentication
phonetic index
22. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms
radio frequency identification (RFID)
information
commercial vault
diazo microfilm
23. A point where a record series is broken into regular segments that can be disposed of as a block
Abandoned records fee
acquisition
3570
cutoff
24. Management of the conditions where records are stored - including temperature - humidity - air quality - light - and pests
extensible markup language (XML)
environmental control
acid-free paper
network-attached storage (NAS)
25. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another
forms digest
phonetic index
General liability insurance (GL)
semiactive record
26. Instructions - exhibits - and/or other methodologies to follow in order to complete tasks in a predictable and orderly way
enterprise report management (ERM)
taxonomy
procedure
network-attached storage (NAS)
27. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context
intelligent character recognition (ICR)
magnetic ink character recognition (MICR)
analog record
public key
28. The application of records management principles to electronic records
network-attached storage (NAS)
electronic records management (ERM)
mainframe
records series
29. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein
jukebox
reference analysis
break-even analysis
dispersal
30. Process of creating a form - based on forms analysis - that meets the requirements of its potential use
forms digest
block-numeric
records management manual
primary-digit filing
31. A language and message format used by an application program to communicate with the operating system or some other control program such as a database management system or communications protocol
application program interface (API)
gateway
archival integrity
FM200
32. Process that converts and records data from a computer directly onto microfilm
computer-output microfilm (COM)
COLD
private key
Exit fees
33. An indexing scheme by which terms may be correlated or combined to show interrelationships - the purpose of which is to facilitate more precise retrieval
fiscal value
coordinate indexing
terminal-digit filing
umbrella insurance
34. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium
uninterruptible power supply (UPS)
accountability
floppy disk
network architecture
35. An area for lower-cost storage - maintenance - and reference use of semiactive records pending their ultimate disposition
records center
Knox Box
Exit fees
silver halide microfilm
36. A method of calculating costs based on the item or box - not the size
document
electronic vaulting
item/box (IB)
acid-free/alkaline-buffered paper
37. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments
filing inch
accession
linear tape-open (LTO)
transmittal list
38. A system that collects and processes data - generating information for decision-making - planning - program implementation - and control
correspondence management
management information systems (MIS)
geographic filing system
document management (DM)
39. A document that lists the records being transferred from one area to another - may also transfer legal responsibility for and the physical custody of the records.
node
public key
transmittal list
commercial vault
40. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records
Errors and omissions (E&O) insurance
reference analysis
protective storage
records series
41. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy
certified copy
hierarchical data model
target
expert system
42. A classification system that uses a combination of letters and numbers - in combination with punctuation marks - to develop codes for classifying and retrieving information
correspondence management
magnetic ink character recognition (MICR)
alphanumeric
computer-assisted retrieval (CAR)
43. Worth of records for the conduct of current or future financial business and/or evidence thereof
integrity (of a record)
information systems (IS)
extensible markup language (XML)
fiscal value
44. A high-level overall plan - containing a set of principles - embracing the general goals of the organization - and used to base decisions
policy
analog record
archival integrity
acid-free paper
45. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)
records coordinator
lookup table
mnemonic filing
fiscal value
46. A system that permits access to files without reference to an index or other finding aid
file classification system
direct access
protective storage
correspondence management
47. Rows of shelving used for compact storage - which travel on tracks and allow one or more aisles to be opened to access the system
electronic data interchange (EDI)
gateway
file maintenance
mobile-aisle system
48. Compact shelving
compact shelving
diazo microfilm
blip code
random filing
49. Function that establishes standards for the creation - design - analysis - revision - procurement - and warehousing of all forms within an organization regardless of format or medium
forms management/control
aperture card
directives management
data replication
50. A server that is dedicated to nothing more than file-sharing
environmental control
network-attached storage (NAS)
accession
records center