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Certified Records Manager

  • Answer 50 questions in 15 minutes.
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  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder

2. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as

3. A coding system using numbers with two or more parts separated by a dash - space - or comma - An unlimited number of items may be included under any one division or subdivision.

4. An artificial intelligence application that uses a knowledge base of human expertise to aid in solving problems. Note: The problem-solving capability is based on the quality of the data and rules obtained from the human expert.

5. Principle that individuals - organizations - and the community are responsible for their actions and may be required to explain them to others

6. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records

7. An electronic data processing card with an opening that contains one frame of microfilm This frame is usually cut from a roll of microfilm. Characteristics of aperture cards are specified in several standards including Unitized Microfilm Carriers (Ap

8. A management concept whereby approval is sought for a proposal stating that acceptance now will be less costly than a future alternative

9. Filing of entities without regard to a particular order or pattern - used with an indexing system for locating them

10. A comprehensive list of records series - indicating for each the length of time it is to be maintained and its disposition

11. An index in which successive entries are added or interfiled as the records collection grows

12. Ability of an image or an imaging system to capture fine detail - may be measured in dots per inch.

13. An optical disk that can store up to 700 MB of data

14. A copy of a document attested to be a true copy by the official custodian of the original document

15. A record needed to perform current operations - subject to frequent use - and usually located near the user Also referred to as current record.

16. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key

17. Time required to locate a record - which is determined by dividing the total minutes used to retrieve items by the total number of requests

18. Qualities of a record that demonstrate its trustworthiness over time

19. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments

20. A system that contains the capability to retrieve a specific frame of microfilm according to its coded location on a particular roll

21. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs

22. High-density tape used for storage

23. A computer security mechanism that is designed to control access to or from a specified system according to the network policy

24. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information

25. Principle that a body of records resulting from the same activity must be preserved as a group - without division - separation - or addition to protect the evidential and informational value that can be discerned from its context

26. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records

27. A class of powerful - general purpose computers that can manage large amounts of data at high speed. Mainframes often provide processing to many connected terminals

28. In imaging systems - any document or chart containing identification information about the content

29. An alphanumeric system in which numerals precede alphabetic coding

30. A point where a record series is broken into regular segments that can be disposed of as a block

31. Process of verifying that a record is what it purports to be

32. Field of management responsible for the efficient and systematic control of the creation - receipt - maintenance - use - and disposition of records - including processes for capturing and maintaining evidence of and information about business activit

33. Sum of the qualities of a record that establish the origin - reliability - trustworthiness - and correctness of its content

34. A numeric filing system in which the first digits are used as the method of organizing and finding in a records management system

35. Software that controls the storage - modification - and retrieval of data stored in a database

36. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures

37. A system in which consecutively numbered records are arranged in ascending number order - from the lowest number to the highest number. Also referred to as sequential filing - serial filing - and straight numeric filing.

38. A method of calculating costs based on the item or box - not the size

39. A numeric system for classifying records by subject in units of 10 and coded for arrangement in numeric order. Note: An unlimited number of subdivisions are permitted through the use of digits to the right of the decimal point.

40. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium

41. A language and message format used by an application program to communicate with the operating system or some other control program such as a database management system or communications protocol

42. Classification of records by geographic location usually arranged by numeric code or in alphabetic order

43. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)

44. Another form of exit fee related to material stored by a commercial storage provider for a client no longer able to pay for storing its records.

45. Process of making an identical copy of the hard drive - including empty sectorsAlso referred to as imaging (a drive) and mirroring.

46. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization

47. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo

48. A method of filing that treats each word as an individual filing unit

49. Documented requirements containing the particulars with which a system or project must conform

50. An addressable entity - such as a computer - a storage device - or a storage subsystem - connected to a network