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Test your basic knowledge |
Certified Records Manager
Start Test
Study First
Subjects
:
certifications
,
it-skills
Instructions:
Answer 50 questions in 15 minutes.
If you are not ready to take this test, you can
study here
.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.
This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information
records and information management (RIM)
jukebox
magnetic media
reliability
2. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms
file classification system
intelligent character recognition (ICR)
diazo microfilm
environmental control
3. Documented requirements containing the particulars with which a system or project must conform
compact disk (CD)
specifications
acid-free/alkaline-buffered paper
electronic records management system
4. A storage medium from which data is read and to which it is written by lasers
encyclopedic arrangement
optical disk
letter-by-letter arrangement
digital certificate
5. A rapid entry system - usually used as part of disaster recovery / emergency response program
Knox Box
data dictionary
Exit fees
filing segment
6. A type of liability insurance that provides additional coverage above and beyond the coverage normally provided under GL - auto - and homeowner's insurance.
filing unit
network architecture
dispersal
umbrella insurance
7. A system that transforms reports into documents and data that can be searched - accessed - and leveraged in business processes
mirror image
magnetic ink character recognition (MICR)
records center
enterprise report management (ERM)
8. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein
jukebox
Abandoned records fee
information
reference analysis
9. A computer security mechanism that is designed to control access to or from a specified system according to the network policy
firewall
network-attached storage (NAS)
reference analysis
umbrella insurance
10. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records
computer-output microfilm (COM)
disaster recovery plan
computer-assisted retrieval (CAR)
shadowing
11. Qualities of a record that demonstrate its trustworthiness over time
annualized loss expectancy
intelligent character recognition (ICR)
reliability
information
12. A universal format for structured documents and data on the Web having the potential to alleviate many of the interoperability problems associated with the sharing of documents and data
extensible markup language (XML)
acquisition
electronic records management (ERM)
commercial vault
13. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key
bar code
3570
file maintenance
public key
14. Classification of records by geographic location usually arranged by numeric code or in alphabetic order
mirror image
directives management
network architecture
geographic filing system
15. An optical disk that can store up to 700 MB of data
classification system
data replication
compact disk (CD)
3570
16. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs
magnetic media
Errors and omissions (E&O) insurance
break-even analysis
forms management/control
17. A system of filing records continuously - from one row to another - in a winding format
consecutive-numeric filing
snaking
fiscal value
expert system
18. An international measure for paper based on the subdivisions of a square meter
taxonomy
computer-input microform
metric paper size
Halon
19. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.
policy
reliability
document
dictionary arrangement
20. Principle that a body of records resulting from the same activity must be preserved as a group - without division - separation - or addition to protect the evidential and informational value that can be discerned from its context
cost avoidance
certified copy
archival integrity
cold site
21. A technique that enables special characters printed in magnetic ink to be read and input rapidly and accurately into a computer
magnetic ink character recognition (MICR)
optical disk
file classification system
snaking
22. Relationship between the dimensions of the original or master and the corresponding dimensions of the microfilmed or photocopied image
expert system
decimal-numeric
reduction ratio
hierarchical data model
23. A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval
correspondence management
standard
direct entry
node
24. A system in which consecutively numbered records are arranged in ascending number order - from the lowest number to the highest number. Also referred to as sequential filing - serial filing - and straight numeric filing.
dictionary arrangement
consecutive-numeric filing
compact disk (CD)
letter-by-letter arrangement
25. A document that lists the records being transferred from one area to another - may also transfer legal responsibility for and the physical custody of the records.
transmittal list
reliability
Errors and omissions (E&O) insurance
annualized loss expectancy
26. An index in which successive entries are added or interfiled as the records collection grows
document management (DM)
cumulative index
expert system
management information systems (MIS)
27. A standard that specifies requirements for an environmental management system. It applies to those environmental aspects in which the organization has control and influence.
correspondence management
ISO 14001
Errors and omissions (E&O) insurance
duplex-numeric
28. A point where a record series is broken into regular segments that can be disposed of as a block
private key
document management (DM)
cutoff
intrinsic value
29. A device generally used as backup power for electronic devices and equipment
uninterruptible power supply (UPS)
records and information management (RIM)
filing unit
shadowing
30. Independent review and examination of records and activities to test for compliance with established policies or standards - often with recommendations for changes in controls or procedures
analog record
audit
taxonomy
reduction ratio
31. Archival quality polyester-based film containing images produced by exposure of light sensitive silver halide crystals suspended in a gelatin emulsion
gateway
silver halide microfilm
acquisition
risk management
32. A technology to write data onto a storage medium and which does not permit changes
Knox Box
write once read many (WORM)
acid-free paper
dispersal
33. A flexible - transparent sheet of film bearing a number of microimages arranged in a grid pattern with a heading area across the top
gateway
microfiche
annualized loss expectancy
Exit fees
34. An artificial intelligence application that uses a knowledge base of human expertise to aid in solving problems. Note: The problem-solving capability is based on the quality of the data and rules obtained from the human expert.
mnemonic filing
optical disk
expert system
magnetic ink character recognition (MICR)
35. Compact shelving
compact shelving
ISO 9000
document
records center
36. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy
cold site
records manager
snaking
hierarchical data model
37. A collection of data used as ready reference stored in a row and column format
resolution
lookup table
procedure
document management (DM)
38. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo
warehouseman's legal liability (WLL) insurance
policy
acid-free/alkaline-buffered paper
lookup table
39. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context
write once read many (WORM)
file classification system
intelligent character recognition (ICR)
hot site
40. Computer hardware and/or software configured to interface between networks that use different protocols
shadowing
gateway
direct access
lookup table
41. A series of standards surrounding quality management - including meeting customer and regulatory requirements - making continuous performance improvements - and providing customer satisfaction
extensible markup language (XML)
terminal-digit filing
ISO 9000
block-numeric
42. Use of special fire-resistant and environmentally controlled records protection equipment and vaults designed for the protection of the media being stored
risk management
protective storage
computer-input microform
enterprise report management (ERM)
43. Specifications of a network - including its topology - information encoding - transmission protocols - error detection - and correction
record
network architecture
firewall
metric paper size
44. A numeric filing system in which the middle digits are used as the finding aid to organize the filing system
node
computer-input microform
middle-digit filing
Knox Box
45. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free
active record
decimal-numeric
3570
acid-free paper
46. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site
shadowing
records manager
structured-functional filing system
firewall
47. A group of related records filed/used together as a unit and evaluated as a unit for retention purposes - e.g. - a personnel file consisting of an application - reference letters - benefit forms - etc
taxonomy
records series
file maintenance
archival integrity
48. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another
3570
snaking
General liability insurance (GL)
aperture card
49. A directory of information about the definition - structure - and usage of data that does not contain the data itself but contains the name of each data element - its definition - where and how it is used - and its relationship to other data
data dictionary
computer-input microform
resolution
forms management/control
50. Management of the conditions where records are stored - including temperature - humidity - air quality - light - and pests
records coordinator
environmental control
encyclopedic arrangement
general records schedule