Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Computer-output laser disk. See enterprise report management (ERM).






2. A technology to write data onto a storage medium and which does not permit changes






3. A technique that enables special characters printed in magnetic ink to be read and input rapidly and accurately into a computer






4. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein






5. Filing of entities without regard to a particular order or pattern - used with an indexing system for locating them






6. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery






7. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context






8. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.






9. A device generally used as backup power for electronic devices and equipment






10. An addressable entity - such as a computer - a storage device - or a storage subsystem - connected to a network






11. A storage medium from which data is read and to which it is written by lasers






12. A collection of data used as ready reference stored in a row and column format






13. Infrastructure - processes - and technologies used to store - generate - manipulate - and transmit information to support an organization






14. A system that transforms reports into documents and data that can be searched - accessed - and leveraged in business processes






15. A records practitioner who examines and evaluates the systems and procedures involved in creating - processing - storing - and disposing of records






16. A point where a record series is broken into regular segments that can be disposed of as a block






17. A coding system using numbers with two or more parts separated by a dash - space - or comma - An unlimited number of items may be included under any one division or subdivision.






18. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster






19. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language






20. An optical mark - usually rectangular - that has been recorded below a microfilm image and is used for counting or indexing images or frames automatically






21. An optical disk that can store up to 700 MB of data






22. A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval






23. An electronic symbol or process attached to or logically associated with an electronic record and executed or adopted with the intent to authenticate the record






24. Sum of the qualities of a record that establish the origin - reliability - trustworthiness - and correctness of its content






25. A filing system in which records are under primary subject headings according to the basic activities or functions of the organization






26. Technology that uses radio frequencies to identify - track - locate - and manage items






27. Classification of records by geographic location usually arranged by numeric code or in alphabetic order






28. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium






29. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen






30. Time required to locate a record - which is determined by dividing the total minutes used to retrieve items by the total number of requests






31. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'






32. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)






33. An alternate facility that has the equipment and resources to immediately recover the business functions affected by the occurrence of a disaster






34. A rapid entry system - usually used as part of disaster recovery / emergency response program






35. A numeric filing system in which the middle digits are used as the finding aid to organize the filing system






36. Fees associated with the removal of records stored under a contract with a storage provider. May be related to the permanent removal of stored items from the facility and to records abandoned by a client.






37. Usefulness or significance of an item derived from its physical or associational qualities - inherent in its original form and generally independent of its content - that are integral to its material nature and would be lost in reproduction






38. Activity of preserving the integrity and/or maintaining the currency of a file by reviewing - deleting duplicates - and/or adding information






39. An area for lower-cost storage - maintenance - and reference use of semiactive records pending their ultimate disposition






40. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as

Warning: Invalid argument supplied for foreach() in /var/www/html/basicversity.com/show_quiz.php on line 183


41. A logical and systematic arrangement for classifying records into subject groups or categories based on some definite scheme of natural relationships representing numbers - letters - or key words for identification






42. A method of access to records requiring prior use of an external index






43. A system that converts microform images to digital images and then converts the resulting images to electronic format by optical character recognition






44. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed






45. A structure used for classifying materials into a hierarchy of categories and subcategories






46. A method of filing that treats each word as an individual filing unit






47. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization






48. The application of records management principles to electronic records






49. High-density tape used for storage






50. A high-capacity recording media that uses half-inch magnetic tape often used for midrange to high-end backup requirements