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Test your basic knowledge |
Certified Records Manager
Start Test
Study First
Subjects
:
certifications
,
it-skills
Instructions:
Answer 50 questions in 15 minutes.
If you are not ready to take this test, you can
study here
.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.
This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Activity of preserving the integrity and/or maintaining the currency of a file by reviewing - deleting duplicates - and/or adding information
file maintenance
authentication
metric paper size
private key
2. A file issued by a certificate authority that binds an individual or organization to a public key so that the identity of the individual or organization can be authenticated
Knox Box
cumulative index
records manager
digital certificate
3. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context
records coordinator
phonetic index
filing inch
intelligent character recognition (ICR)
4. A storage medium from which data is read and to which it is written by lasers
optical disk
records coordinator
certified copy
mobile-aisle system
5. A series of standards surrounding quality management - including meeting customer and regulatory requirements - making continuous performance improvements - and providing customer satisfaction
database
radio frequency identification (RFID)
filing inch
ISO 9000
6. A management concept whereby approval is sought for a proposal stating that acceptance now will be less costly than a future alternative
duplex-numeric
lookup table
cumulative index
cost avoidance
7. A publication that defines the scope of the records management program - its authority - the services it provides - and an introduction to concepts
compact shelving
consecutive-numeric filing
filing segment
records management manual
8. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site
optical disk
diazo microfilm
structured-functional filing system
shadowing
9. In imaging systems - any document or chart containing identification information about the content
middle-digit filing
letter-by-letter arrangement
blip code
target
10. A server that is dedicated to nothing more than file-sharing
network-attached storage (NAS)
microfiche
umbrella insurance
Halon
11. Worth of records for the conduct of current or future financial business and/or evidence thereof
encyclopedic arrangement
metric paper size
mainframe
fiscal value
12. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)
block-numeric
network-attached storage (NAS)
alphanumeric
general records schedule
13. A system that collects and processes data - generating information for decision-making - planning - program implementation - and control
management information systems (MIS)
correspondence management
numeric alphabetic indexing
database management system (DBMS)
14. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records
disaster recovery plan
metric paper size
annualized loss expectancy
retention schedule
15. A system that converts microform images to digital images and then converts the resulting images to electronic format by optical character recognition
uninterruptible power supply (UPS)
linear tape-open (LTO)
records management manual
computer-input microform
16. An artificial intelligence application that uses a knowledge base of human expertise to aid in solving problems. Note: The problem-solving capability is based on the quality of the data and rules obtained from the human expert.
retention schedule
management information systems (MIS)
dictionary arrangement
expert system
17. An optical disk that can store up to 700 MB of data
records and information management (RIM)
private key
General liability insurance (GL)
compact disk (CD)
18. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'
classification system
direct entry
reference analysis
cost avoidance
19. A group of related records filed/used together as a unit and evaluated as a unit for retention purposes - e.g. - a personnel file consisting of an application - reference letters - benefit forms - etc
records series
records and information management (RIM)
acid-free paper
forms management/control
20. A record that is infrequently referred to but is still needed for reference
acid-free paper
semiactive record
transmittal list
taxonomy
21. Data that has been given value through analysis - interpretation - or compilation in a meaningful form
operational record
disaster recovery plan
information
alphanumeric
22. A digital file that stores structured data
database
Underwriters Laboratory (UL)
environmental control
directives management
23. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen
microfilm reader
procedure
analog record
ISO 9000
24. Field of management responsible for the efficient and systematic control of the creation - receipt - maintenance - use - and disposition of records - including processes for capturing and maintaining evidence of and information about business activit
document
records and information management (RIM)
resolution
retrieval ratio
25. An electronic data processing card with an opening that contains one frame of microfilm This frame is usually cut from a roll of microfilm. Characteristics of aperture cards are specified in several standards including Unitized Microfilm Carriers (Ap
aperture card
retention schedule
silver halide microfilm
analog record
26. A system that contains the capability to retrieve a specific frame of microfilm according to its coded location on a particular roll
chain index
computer-assisted retrieval (CAR)
COLD
computer-output microfilm (COM)
27. Specifications of a network - including its topology - information encoding - transmission protocols - error detection - and correction
alphanumeric
resolution
network architecture
records and information management (RIM)
28. Process of transferring physical custody of documentary materials to an archival institution
accession
records management manual
standard
extensible markup language (XML)
29. A record created by a continuously varying quantity that reflects variations in some quantity - such as photographs and films made with light-sensitive media - National Television System Committee (NTSC) and phase alternating line (PAL) video recordi
computer-output microfilm (COM)
chain index
analog record
digital linear tape (DLT)
30. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery
magnetic ink character recognition (MICR)
fiscal value
cold site
standard
31. Process of making an identical copy of the hard drive - including empty sectorsAlso referred to as imaging (a drive) and mirroring.
electronic vaulting
records series
mirror image
target
32. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information
mirror image
structured-functional filing system
correspondence management
magnetic media
33. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)
encyclopedic arrangement
alphanumeric
analog record
mnemonic filing
34. A flexible - transparent sheet of film bearing a number of microimages arranged in a grid pattern with a heading area across the top
microfiche
bar code
reduction ratio
mnemonic filing
35. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization
certified copy
magnetic ink character recognition (MICR)
digital certificate
records manager
36. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy
hierarchical data model
bar code
jukebox
radio frequency identification (RFID)
37. An alternate facility that has the equipment and resources to immediately recover the business functions affected by the occurrence of a disaster
Abandoned records fee
environmental control
hot site
electronic vaulting
38. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i
3570
network architecture
electronic document management system (EDMS)
records inventory
39. Management of the conditions where records are stored - including temperature - humidity - air quality - light - and pests
built-in dispersal
environmental control
retention schedule
filing unit
40. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms
Underwriters Laboratory (UL)
diazo microfilm
linear tape-open (LTO)
property insurance
41. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo
mobile-aisle system
acid-free/alkaline-buffered paper
encyclopedic arrangement
environmental control
42. An arrangement of filing in which records are filed under broad - major headings and then under the specific subheading to which they relate. Headings and subheadings are arranged alphabetically
CDIA+
encyclopedic arrangement
magnetic ink character recognition (MICR)
protective storage
43. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster
retrieval ratio
warm site
electronic records management (ERM)
computer-output microfilm (COM)
44. A computer security mechanism that is designed to control access to or from a specified system according to the network policy
firewall
charge-back
dispersal
analog record
45. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed
electronic vaulting
document management (DM)
dispersal
diazo microfilm
46. Usefulness or significance of an item derived from its physical or associational qualities - inherent in its original form and generally independent of its content - that are integral to its material nature and would be lost in reproduction
warm site
intrinsic value
filing segment
terminal-digit filing
47. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language
records management manual
bar code
firewall
network-attached storage (NAS)
48. Classification of records by geographic location usually arranged by numeric code or in alphabetic order
consecutive-numeric filing
warehouseman's legal liability (WLL) insurance
geographic filing system
mirror image
49. A final administrative action taken with regard to records - including destruction - transfer to another entity - or permanent preservation
item/box (IB)
cost avoidance
target
disposition
50. Optical storage media that can store up to 4.7 GB of data - or the equivalent of 7 CDs - on a single-sided - single-layer disc - or up to 8.5 GB on a single-sided - dual-layer disc. Note: DVDs are available in read-only (DVD) - write-once (DVD+R and
reference analysis
jukebox
filing segment
digital versatile disc (DVD)