Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. One or more filing units that comprise an entire personal - organizational - or governmental name used in coding and arranging files






2. Process of creating a form - based on forms analysis - that meets the requirements of its potential use






3. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key






4. A word - number - letter - or any combination of them - in a filing segment - considered when coding and arranging files






5. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization






6. An artificial intelligence application that uses a knowledge base of human expertise to aid in solving problems. Note: The problem-solving capability is based on the quality of the data and rules obtained from the human expert.






7. A digital file that stores structured data






8. Ability of an image or an imaging system to capture fine detail - may be measured in dots per inch.






9. A logical and systematic arrangement for classifying records into subject groups or categories based on some definite scheme of natural relationships representing numbers - letters - or key words for identification






10. A comprehensive list of records series - indicating for each the length of time it is to be maintained and its disposition






11. A listing organized by the sound of a word rather than its spelling






12. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records






13. Filing of entities without regard to a particular order or pattern - used with an indexing system for locating them






14. A management concept whereby approval is sought for a proposal stating that acceptance now will be less costly than a future alternative






15. A system that converts microform images to digital images and then converts the resulting images to electronic format by optical character recognition






16. A detailed listing that includes the types - locations - dates - volumes - equipment - classification systems - and usage data of an organization's records in order to evaluate - appraise - and organize the information






17. A device generally used as backup power for electronic devices and equipment






18. Principle that individuals - organizations - and the community are responsible for their actions and may be required to explain them to others






19. Infrastructure - processes - and technologies used to store - generate - manipulate - and transmit information to support an organization






20. A final administrative action taken with regard to records - including destruction - transfer to another entity - or permanent preservation






21. A flexible - transparent sheet of film bearing a number of microimages arranged in a grid pattern with a heading area across the top






22. A records schedule governing specified series of records common to several or all agencies or administrative units of a corporate body - which are sometimes characterized as functional retention schedules






23. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures






24. A storage medium from which data is read and to which it is written by lasers






25. A system of filing records continuously - from one row to another - in a winding format






26. Time required to locate a record - which is determined by dividing the total minutes used to retrieve items by the total number of requests






27. Another form of exit fee related to material stored by a commercial storage provider for a client no longer able to pay for storing its records.






28. A computer security mechanism that is designed to control access to or from a specified system according to the network policy






29. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin






30. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)






31. A not-for-profit independent organization that provides product testing and certification.






32. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy






33. Allocation of the costs of programs - functions - or services to the groups who use them






34. A system in which related material is filed under a major subject and its subheadings






35. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another






36. Documented requirements containing the particulars with which a system or project must conform






37. A filing system in which records are under primary subject headings according to the basic activities or functions of the organization






38. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo






39. A climate-controlled - high security commercial storage facility. This style vault stores magnetic media - long-term or permanent hard-copy records - and other temperature/humidity sensitive items such as microfiche - microfilm - computer tapes - CDs






40. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.






41. A system that permits access to files without reference to an index or other finding aid






42. Recorded information - regardless of medium or characteristics - made or received by an organization in pursuance of legal obligations or in the transaction of business






43. Application of records management principles and techniques to general instructions - bulletins - policies/procedures - or other official issuances






44. Principle that a body of records resulting from the same activity must be preserved as a group - without division - separation - or addition to protect the evidential and informational value that can be discerned from its context






45. A directory of information about the definition - structure - and usage of data that does not contain the data itself but contains the name of each data element - its definition - where and how it is used - and its relationship to other data






46. A file issued by a certificate authority that binds an individual or organization to a public key so that the identity of the individual or organization can be authenticated






47. A record needed to perform current operations - subject to frequent use - and usually located near the user Also referred to as current record.






48. Records that relate to the substantive activities an organization undertakes to accomplish its mission or mandate






49. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments






50. A sorting technique that orders entries based on each character in a heading without regard for spaces or punctuation