Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information






2. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms






3. Documented requirements containing the particulars with which a system or project must conform






4. A storage medium from which data is read and to which it is written by lasers






5. A rapid entry system - usually used as part of disaster recovery / emergency response program






6. A type of liability insurance that provides additional coverage above and beyond the coverage normally provided under GL - auto - and homeowner's insurance.






7. A system that transforms reports into documents and data that can be searched - accessed - and leveraged in business processes






8. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein






9. A computer security mechanism that is designed to control access to or from a specified system according to the network policy






10. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records






11. Qualities of a record that demonstrate its trustworthiness over time






12. A universal format for structured documents and data on the Web having the potential to alleviate many of the interoperability problems associated with the sharing of documents and data






13. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key






14. Classification of records by geographic location usually arranged by numeric code or in alphabetic order






15. An optical disk that can store up to 700 MB of data






16. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs






17. A system of filing records continuously - from one row to another - in a winding format






18. An international measure for paper based on the subdivisions of a square meter






19. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.






20. Principle that a body of records resulting from the same activity must be preserved as a group - without division - separation - or addition to protect the evidential and informational value that can be discerned from its context






21. A technique that enables special characters printed in magnetic ink to be read and input rapidly and accurately into a computer






22. Relationship between the dimensions of the original or master and the corresponding dimensions of the microfilmed or photocopied image






23. A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval






24. A system in which consecutively numbered records are arranged in ascending number order - from the lowest number to the highest number. Also referred to as sequential filing - serial filing - and straight numeric filing.






25. A document that lists the records being transferred from one area to another - may also transfer legal responsibility for and the physical custody of the records.






26. An index in which successive entries are added or interfiled as the records collection grows






27. A standard that specifies requirements for an environmental management system. It applies to those environmental aspects in which the organization has control and influence.






28. A point where a record series is broken into regular segments that can be disposed of as a block






29. A device generally used as backup power for electronic devices and equipment






30. Independent review and examination of records and activities to test for compliance with established policies or standards - often with recommendations for changes in controls or procedures






31. Archival quality polyester-based film containing images produced by exposure of light sensitive silver halide crystals suspended in a gelatin emulsion






32. A technology to write data onto a storage medium and which does not permit changes






33. A flexible - transparent sheet of film bearing a number of microimages arranged in a grid pattern with a heading area across the top






34. An artificial intelligence application that uses a knowledge base of human expertise to aid in solving problems. Note: The problem-solving capability is based on the quality of the data and rules obtained from the human expert.






35. Compact shelving






36. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy






37. A collection of data used as ready reference stored in a row and column format






38. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo






39. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context






40. Computer hardware and/or software configured to interface between networks that use different protocols






41. A series of standards surrounding quality management - including meeting customer and regulatory requirements - making continuous performance improvements - and providing customer satisfaction






42. Use of special fire-resistant and environmentally controlled records protection equipment and vaults designed for the protection of the media being stored






43. Specifications of a network - including its topology - information encoding - transmission protocols - error detection - and correction






44. A numeric filing system in which the middle digits are used as the finding aid to organize the filing system






45. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free






46. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site






47. A group of related records filed/used together as a unit and evaluated as a unit for retention purposes - e.g. - a personnel file consisting of an application - reference letters - benefit forms - etc






48. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another






49. A directory of information about the definition - structure - and usage of data that does not contain the data itself but contains the name of each data element - its definition - where and how it is used - and its relationship to other data






50. Management of the conditions where records are stored - including temperature - humidity - air quality - light - and pests