Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A copy of a document attested to be a true copy by the official custodian of the original document






2. A coding system using numbers with two or more parts separated by a dash - space - or comma - An unlimited number of items may be included under any one division or subdivision.






3. A climate-controlled - high security commercial storage facility. This style vault stores magnetic media - long-term or permanent hard-copy records - and other temperature/humidity sensitive items such as microfiche - microfilm - computer tapes - CDs






4. A technique that enables special characters printed in magnetic ink to be read and input rapidly and accurately into a computer






5. Process of transferring physical custody of documentary materials to an archival institution






6. A system that transforms reports into documents and data that can be searched - accessed - and leveraged in business processes






7. A fire suppression system used as an alternative to Halon and water; it does not deplete ozone in the environment






8. A records practitioner who examines and evaluates the systems and procedures involved in creating - processing - storing - and disposing of records






9. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster






10. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key






11. The application of records management principles to electronic records






12. A directory of information about the definition - structure - and usage of data that does not contain the data itself but contains the name of each data element - its definition - where and how it is used - and its relationship to other data






13. Insurance that provides coverage for errors and/or omissions by vendor employees






14. Technology that uses radio frequencies to identify - track - locate - and manage items






15. A structure used for classifying materials into a hierarchy of categories and subcategories






16. A record created by a continuously varying quantity that reflects variations in some quantity - such as photographs and films made with light-sensitive media - National Television System Committee (NTSC) and phase alternating line (PAL) video recordi






17. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)






18. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.






19. Disaster planning service that involves moving data over a network to a secure remote site according to an established schedule






20. Software that controls the storage - modification - and retrieval of data stored in a database






21. A system in which related material is filed under a major subject and its subheadings






22. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder






23. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy






24. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein






25. A series of standards surrounding quality management - including meeting customer and regulatory requirements - making continuous performance improvements - and providing customer satisfaction






26. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key






27. Individual responsible for coordinating records management activities within a department and acting as liaison between the department and the records manager/administrator






28. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)






29. A filing system in which records are under primary subject headings according to the basic activities or functions of the organization






30. Process of creating a form - based on forms analysis - that meets the requirements of its potential use






31. A method of filing that treats each word as an individual filing unit






32. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language






33. A digital file that stores structured data






34. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as

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35. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site






36. Activity of preserving the integrity and/or maintaining the currency of a file by reviewing - deleting duplicates - and/or adding information






37. A high-capacity recording media that uses half-inch magnetic tape often used for midrange to high-end backup requirements






38. A flexible - transparent sheet of film bearing a number of microimages arranged in a grid pattern with a heading area across the top






39. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another






40. Underlying systems and processes necessary to support the trustworthiness and wide-scale use of public key encryption to authenticate individuals in a digital environment - especially over the Internet






41. High-density tape used for storage






42. An alternate facility that has the equipment and resources to immediately recover the business functions affected by the occurrence of a disaster






43. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'






44. An electronic data processing card with an opening that contains one frame of microfilm This frame is usually cut from a roll of microfilm. Characteristics of aperture cards are specified in several standards including Unitized Microfilm Carriers (Ap






45. Process of duplicating data between sites to enable the continued use of data






46. A classification system that uses a combination of letters and numbers - in combination with punctuation marks - to develop codes for classifying and retrieving information






47. Qualities of a record that demonstrate its trustworthiness over time






48. Application of records management principles and techniques to general instructions - bulletins - policies/procedures - or other official issuances






49. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i






50. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms