Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Computer-output laser disk. See enterprise report management (ERM).






2. A system that converts microform images to digital images and then converts the resulting images to electronic format by optical character recognition






3. An arrangement of filing in which records are filed under broad - major headings and then under the specific subheading to which they relate. Headings and subheadings are arranged alphabetically






4. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)






5. A numeric filing system in which the first digits are used as the method of organizing and finding in a records management system






6. A publication that defines the scope of the records management program - its authority - the services it provides - and an introduction to concepts






7. Time required to locate a record - which is determined by dividing the total minutes used to retrieve items by the total number of requests






8. Another form of exit fee related to material stored by a commercial storage provider for a client no longer able to pay for storing its records.






9. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms






10. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records






11. High-density tape used for storage






12. A not-for-profit independent organization that provides product testing and certification.






13. Compact shelving






14. An index in which successive entries are added or interfiled as the records collection grows






15. Infrastructure - processes - and technologies used to store - generate - manipulate - and transmit information to support an organization






16. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information






17. An artificial intelligence application that uses a knowledge base of human expertise to aid in solving problems. Note: The problem-solving capability is based on the quality of the data and rules obtained from the human expert.






18. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)






19. An area for lower-cost storage - maintenance - and reference use of semiactive records pending their ultimate disposition






20. Probable annual dollar loss associated with the loss of a specific vital records series The total expected annual loss to an organization is the sum of the expected annualized losses calculated for each vital records series






21. A document that lists the records being transferred from one area to another - may also transfer legal responsibility for and the physical custody of the records.






22. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i






23. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo






24. A storage medium from which data is read and to which it is written by lasers






25. Usefulness or significance of an item derived from its physical or associational qualities - inherent in its original form and generally independent of its content - that are integral to its material nature and would be lost in reproduction






26. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery






27. A record needed to perform current operations - subject to frequent use - and usually located near the user Also referred to as current record.






28. A final administrative action taken with regard to records - including destruction - transfer to another entity - or permanent preservation






29. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin






30. An electronic data processing card with an opening that contains one frame of microfilm This frame is usually cut from a roll of microfilm. Characteristics of aperture cards are specified in several standards including Unitized Microfilm Carriers (Ap






31. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.






32. An archivist who has successfully met all criteria for membership in the Academy of Certified Archivists (ACA)






33. A flexible - transparent sheet of film bearing a number of microimages arranged in a grid pattern with a heading area across the top






34. Data that has been given value through analysis - interpretation - or compilation in a meaningful form






35. A device generally used as backup power for electronic devices and equipment






36. A directory of information about the definition - structure - and usage of data that does not contain the data itself but contains the name of each data element - its definition - where and how it is used - and its relationship to other data






37. A word - number - letter - or any combination of them - in a filing segment - considered when coding and arranging files






38. Specifications of a network - including its topology - information encoding - transmission protocols - error detection - and correction






39. Field of management responsible for the efficient and systematic control of the creation - receipt - maintenance - use - and disposition of records - including processes for capturing and maintaining evidence of and information about business activit






40. An electronic symbol or process attached to or logically associated with an electronic record and executed or adopted with the intent to authenticate the record






41. Sum of the qualities of a record that establish the origin - reliability - trustworthiness - and correctness of its content






42. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium






43. An optical mark - usually rectangular - that has been recorded below a microfilm image and is used for counting or indexing images or frames automatically






44. Process of verifying that a record is what it purports to be






45. A system that contains the capability to retrieve a specific frame of microfilm according to its coded location on a particular roll






46. Documented requirements containing the particulars with which a system or project must conform






47. Principle that individuals - organizations - and the community are responsible for their actions and may be required to explain them to others






48. Ability of an image or an imaging system to capture fine detail - may be measured in dots per inch.






49. Process that converts and records data from a computer directly onto microfilm






50. Management of the conditions where records are stored - including temperature - humidity - air quality - light - and pests