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Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as

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2. A system that permits access to files without reference to an index or other finding aid






3. A technique that enables special characters printed in magnetic ink to be read and input rapidly and accurately into a computer






4. A detailed listing that includes the types - locations - dates - volumes - equipment - classification systems - and usage data of an organization's records in order to evaluate - appraise - and organize the information






5. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information






6. A collection of data used as ready reference stored in a row and column format






7. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'






8. Process of verifying that a record is what it purports to be






9. A sorting technique that orders entries based on each character in a heading without regard for spaces or punctuation






10. Qualities of a record that demonstrate its trustworthiness over time






11. A listing organized by the sound of a word rather than its spelling






12. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein






13. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.






14. A class of powerful - general purpose computers that can manage large amounts of data at high speed. Mainframes often provide processing to many connected terminals






15. A storage medium from which data is read and to which it is written by lasers






16. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs






17. A filing system in which records are under primary subject headings according to the basic activities or functions of the organization






18. Management of the conditions where records are stored - including temperature - humidity - air quality - light - and pests






19. A high-level overall plan - containing a set of principles - embracing the general goals of the organization - and used to base decisions






20. A type of liability insurance that provides additional coverage above and beyond the coverage normally provided under GL - auto - and homeowner's insurance.






21. Computer-to-computer transmission of records or data in a computer-readable format. Note: Usually in compliance with the ANSI X12 standards for defining electronic data interchange transactions or the United Nations Electronic Data Interchange for Ad






22. Fees associated with the removal of records stored under a contract with a storage provider. May be related to the permanent removal of stored items from the facility and to records abandoned by a client.






23. A technology to write data onto a storage medium and which does not permit changes






24. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments






25. Application of records management principles and techniques to general instructions - bulletins - policies/procedures - or other official issuances






26. A records practitioner who examines and evaluates the systems and procedures involved in creating - processing - storing - and disposing of records






27. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder






28. A method of filing that treats each word as an individual filing unit






29. An archivist who has successfully met all criteria for membership in the Academy of Certified Archivists (ACA)






30. Data that has been given value through analysis - interpretation - or compilation in a meaningful form






31. Specifications of a network - including its topology - information encoding - transmission protocols - error detection - and correction






32. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium






33. A management concept whereby approval is sought for a proposal stating that acceptance now will be less costly than a future alternative






34. Software that controls the storage - modification - and retrieval of data stored in a database






35. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records






36. An arrangement of filing in which records are filed under broad - major headings and then under the specific subheading to which they relate. Headings and subheadings are arranged alphabetically






37. A final administrative action taken with regard to records - including destruction - transfer to another entity - or permanent preservation






38. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy






39. In imaging systems - any document or chart containing identification information about the content






40. A system of numeric filing using the last two or three digits right to left of each number as the primary division under which the record is filed






41. Activity of preserving the integrity and/or maintaining the currency of a file by reviewing - deleting duplicates - and/or adding information






42. A system that converts microform images to digital images and then converts the resulting images to electronic format by optical character recognition






43. A numeric system for classifying records by subject in units of 10 and coded for arrangement in numeric order. Note: An unlimited number of subdivisions are permitted through the use of digits to the right of the decimal point.






44. Recorded information or object which can be treated as a unit






45. Instructions - exhibits - and/or other methodologies to follow in order to complete tasks in a predictable and orderly way






46. High-density tape used for storage






47. A numeric filing system in which the middle digits are used as the finding aid to organize the filing system






48. A file issued by a certificate authority that binds an individual or organization to a public key so that the identity of the individual or organization can be authenticated






49. A publication that defines the scope of the records management program - its authority - the services it provides - and an introduction to concepts






50. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization







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