Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A numeric filing system in which the middle digits are used as the finding aid to organize the filing system






2. Field of management responsible for the efficient and systematic control of the creation - receipt - maintenance - use - and disposition of records - including processes for capturing and maintaining evidence of and information about business activit






3. A records schedule governing specified series of records common to several or all agencies or administrative units of a corporate body - which are sometimes characterized as functional retention schedules






4. Qualities of a record that demonstrate its trustworthiness over time






5. A system in which consecutively numbered records are arranged in ascending number order - from the lowest number to the highest number. Also referred to as sequential filing - serial filing - and straight numeric filing.






6. Another form of exit fee related to material stored by a commercial storage provider for a client no longer able to pay for storing its records.






7. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another






8. A device generally used as backup power for electronic devices and equipment






9. A method of access to records requiring prior use of an external index






10. An index in which successive entries are added or interfiled as the records collection grows






11. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.






12. Rows of shelving used for compact storage - which travel on tracks and allow one or more aisles to be opened to access the system






13. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information






14. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed






15. A class of powerful - general purpose computers that can manage large amounts of data at high speed. Mainframes often provide processing to many connected terminals






16. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key






17. A rapid entry system - usually used as part of disaster recovery / emergency response program






18. Computer-output laser disk. See enterprise report management (ERM).






19. Instructions - exhibits - and/or other methodologies to follow in order to complete tasks in a predictable and orderly way






20. A computer security mechanism that is designed to control access to or from a specified system according to the network policy






21. Allocation of the costs of programs - functions - or services to the groups who use them






22. An optical disk that can store up to 700 MB of data






23. Probable annual dollar loss associated with the loss of a specific vital records series The total expected annual loss to an organization is the sum of the expected annualized losses calculated for each vital records series






24. A copy of a document attested to be a true copy by the official custodian of the original document






25. A type of liability insurance that provides additional coverage above and beyond the coverage normally provided under GL - auto - and homeowner's insurance.






26. Compact shelving






27. A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval






28. Activity of preserving the integrity and/or maintaining the currency of a file by reviewing - deleting duplicates - and/or adding information






29. Computer hardware and/or software configured to interface between networks that use different protocols






30. A climate-controlled - high security commercial storage facility. This style vault stores magnetic media - long-term or permanent hard-copy records - and other temperature/humidity sensitive items such as microfiche - microfilm - computer tapes - CDs






31. Optical storage media that can store up to 4.7 GB of data - or the equivalent of 7 CDs - on a single-sided - single-layer disc - or up to 8.5 GB on a single-sided - dual-layer disc. Note: DVDs are available in read-only (DVD) - write-once (DVD+R and






32. A system that collects and processes data - generating information for decision-making - planning - program implementation - and control






33. A word - number - letter - or any combination of them - in a filing segment - considered when coding and arranging files






34. A classification system that uses a combination of letters and numbers - in combination with punctuation marks - to develop codes for classifying and retrieving information






35. The application of records management principles to electronic records






36. Process that converts and records data from a computer directly onto microfilm






37. The process of adding to the holdings of a records center or archives by transfer under an established and legally based procedure - by deposit - purchase - gift - or bequest






38. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster






39. Software that controls the storage - modification - and retrieval of data stored in a database






40. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site






41. A numeric filing system in which the first digits are used as the method of organizing and finding in a records management system






42. An addressable entity - such as a computer - a storage device - or a storage subsystem - connected to a network






43. A digital file that stores structured data






44. Recorded information - regardless of medium or characteristics - made or received by an organization in pursuance of legal obligations or in the transaction of business






45. Archival quality polyester-based film containing images produced by exposure of light sensitive silver halide crystals suspended in a gelatin emulsion






46. A high-level overall plan - containing a set of principles - embracing the general goals of the organization - and used to base decisions






47. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs






48. Function that establishes standards for the creation - design - analysis - revision - procurement - and warehousing of all forms within an organization regardless of format or medium






49. A hierarchy of terms in a classification scheme that progresses from general to specific terms (e.g. - birds - perching birds - swallows)






50. A sorting technique that orders entries based on each character in a heading without regard for spaces or punctuation