Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. The process of adding to the holdings of a records center or archives by transfer under an established and legally based procedure - by deposit - purchase - gift - or bequest






2. A storage medium from which data is read and to which it is written by lasers






3. Rows of shelving used for compact storage - which travel on tracks and allow one or more aisles to be opened to access the system






4. A standard that specifies requirements for an environmental management system. It applies to those environmental aspects in which the organization has control and influence.






5. A device generally used as backup power for electronic devices and equipment






6. An artificial intelligence application that uses a knowledge base of human expertise to aid in solving problems. Note: The problem-solving capability is based on the quality of the data and rules obtained from the human expert.






7. A system that permits access to files without reference to an index or other finding aid






8. A record needed to perform current operations - subject to frequent use - and usually located near the user Also referred to as current record.






9. A server that is dedicated to nothing more than file-sharing






10. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments






11. Function that establishes standards for the creation - design - analysis - revision - procurement - and warehousing of all forms within an organization regardless of format or medium






12. A method - material - or practice developed through consensus by experts in the field - which leads to results that are consistent - predictable - and desirable






13. A computer security mechanism that is designed to control access to or from a specified system according to the network policy






14. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records






15. Process of transferring physical custody of documentary materials to an archival institution






16. Field of management responsible for the efficient and systematic control of the creation - receipt - maintenance - use - and disposition of records - including processes for capturing and maintaining evidence of and information about business activit






17. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another






18. A system that collects and processes data - generating information for decision-making - planning - program implementation - and control






19. A flexible - transparent sheet of film bearing a number of microimages arranged in a grid pattern with a heading area across the top






20. Independent review and examination of records and activities to test for compliance with established policies or standards - often with recommendations for changes in controls or procedures






21. An electronic data processing card with an opening that contains one frame of microfilm This frame is usually cut from a roll of microfilm. Characteristics of aperture cards are specified in several standards including Unitized Microfilm Carriers (Ap






22. A system in which related material is filed under a major subject and its subheadings






23. Records that relate to the substantive activities an organization undertakes to accomplish its mission or mandate






24. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information






25. A technique that enables special characters printed in magnetic ink to be read and input rapidly and accurately into a computer






26. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy






27. A classification system that uses a combination of letters and numbers - in combination with punctuation marks - to develop codes for classifying and retrieving information






28. A system that converts microform images to digital images and then converts the resulting images to electronic format by optical character recognition






29. Compact shelving






30. Computer hardware and/or software configured to interface between networks that use different protocols






31. A directory of information about the definition - structure - and usage of data that does not contain the data itself but contains the name of each data element - its definition - where and how it is used - and its relationship to other data






32. A filing system in which records are under primary subject headings according to the basic activities or functions of the organization






33. Use of special fire-resistant and environmentally controlled records protection equipment and vaults designed for the protection of the media being stored






34. A numeric filing system in which the first digits are used as the method of organizing and finding in a records management system






35. A numeric system for classifying records by subject in units of 10 and coded for arrangement in numeric order. Note: An unlimited number of subdivisions are permitted through the use of digits to the right of the decimal point.






36. An area for lower-cost storage - maintenance - and reference use of semiactive records pending their ultimate disposition






37. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free






38. A rapid entry system - usually used as part of disaster recovery / emergency response program






39. Computer-to-computer transmission of records or data in a computer-readable format. Note: Usually in compliance with the ANSI X12 standards for defining electronic data interchange transactions or the United Nations Electronic Data Interchange for Ad






40. A copy of a document attested to be a true copy by the official custodian of the original document






41. A coding system using numbers with two or more parts separated by a dash - space - or comma - An unlimited number of items may be included under any one division or subdivision.






42. Ability of an image or an imaging system to capture fine detail - may be measured in dots per inch.






43. Archival quality polyester-based film containing images produced by exposure of light sensitive silver halide crystals suspended in a gelatin emulsion






44. A hierarchy of terms in a classification scheme that progresses from general to specific terms (e.g. - birds - perching birds - swallows)






45. A technology to write data onto a storage medium and which does not permit changes






46. Process of duplicating data between sites to enable the continued use of data






47. An alternate facility that has the equipment and resources to immediately recover the business functions affected by the occurrence of a disaster






48. Optical storage media that can store up to 4.7 GB of data - or the equivalent of 7 CDs - on a single-sided - single-layer disc - or up to 8.5 GB on a single-sided - dual-layer disc. Note: DVDs are available in read-only (DVD) - write-once (DVD+R and






49. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs






50. A high-capacity recording media that uses half-inch magnetic tape often used for midrange to high-end backup requirements