Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A digital file that stores structured data






2. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen






3. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records






4. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key






5. A computer security mechanism that is designed to control access to or from a specified system according to the network policy






6. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs






7. A server that is dedicated to nothing more than file-sharing






8. A system of filing records continuously - from one row to another - in a winding format






9. A record needed to perform current operations - subject to frequent use - and usually located near the user Also referred to as current record.






10. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo






11. High-density tape used for storage






12. A records practitioner who examines and evaluates the systems and procedures involved in creating - processing - storing - and disposing of records






13. A numeric filing system in which the middle digits are used as the finding aid to organize the filing system






14. A document that lists the records being transferred from one area to another - may also transfer legal responsibility for and the physical custody of the records.






15. Independent review and examination of records and activities to test for compliance with established policies or standards - often with recommendations for changes in controls or procedures






16. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments






17. An archivist who has successfully met all criteria for membership in the Academy of Certified Archivists (ACA)






18. Quality of being whole and unaltered from loss - tampering - or corruption






19. A group of related records filed/used together as a unit and evaluated as a unit for retention purposes - e.g. - a personnel file consisting of an application - reference letters - benefit forms - etc






20. Archival quality polyester-based film containing images produced by exposure of light sensitive silver halide crystals suspended in a gelatin emulsion






21. A climate-controlled - high security commercial storage facility. This style vault stores magnetic media - long-term or permanent hard-copy records - and other temperature/humidity sensitive items such as microfiche - microfilm - computer tapes - CDs






22. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed






23. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures






24. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin






25. A copy of a document attested to be a true copy by the official custodian of the original document






26. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i






27. Process that ensures that an organization does not assume an unacceptable level of risk; includes both records risk analysis and records risk assessment procedures






28. Process of duplicating data between sites to enable the continued use of data






29. Specifications of a network - including its topology - information encoding - transmission protocols - error detection - and correction






30. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.






31. A publication that defines the scope of the records management program - its authority - the services it provides - and an introduction to concepts






32. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site






33. A numeric filing system in which the first digits are used as the method of organizing and finding in a records management system






34. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.






35. A high-capacity recording media that uses half-inch magnetic tape often used for midrange to high-end backup requirements






36. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'






37. Process of verifying that a record is what it purports to be






38. A method - material - or practice developed through consensus by experts in the field - which leads to results that are consistent - predictable - and desirable






39. A word - number - letter - or any combination of them - in a filing segment - considered when coding and arranging files






40. A collection of data used as ready reference stored in a row and column format






41. Probable annual dollar loss associated with the loss of a specific vital records series The total expected annual loss to an organization is the sum of the expected annualized losses calculated for each vital records series






42. A structure used for classifying materials into a hierarchy of categories and subcategories






43. A technique that enables special characters printed in magnetic ink to be read and input rapidly and accurately into a computer






44. Rows of shelving used for compact storage - which travel on tracks and allow one or more aisles to be opened to access the system






45. Fees associated with the removal of records stored under a contract with a storage provider. May be related to the permanent removal of stored items from the facility and to records abandoned by a client.






46. Principle that individuals - organizations - and the community are responsible for their actions and may be required to explain them to others






47. A point where a record series is broken into regular segments that can be disposed of as a block






48. The process of adding to the holdings of a records center or archives by transfer under an established and legally based procedure - by deposit - purchase - gift - or bequest






49. Time required to locate a record - which is determined by dividing the total minutes used to retrieve items by the total number of requests






50. A file issued by a certificate authority that binds an individual or organization to a public key so that the identity of the individual or organization can be authenticated