SUBJECTS
|
BROWSE
|
CAREER CENTER
|
POPULAR
|
JOIN
|
LOGIN
Business Skills
|
Soft Skills
|
Basic Literacy
|
Certifications
About
|
Help
|
Privacy
|
Terms
|
Email
Search
Test your basic knowledge |
Certified Records Manager
Start Test
Study First
Subjects
:
certifications
,
it-skills
Instructions:
Answer 50 questions in 15 minutes.
If you are not ready to take this test, you can
study here
.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.
This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen
transmittal list
private key
microfilm reader
magnetic media
2. Individual responsible for coordinating records management activities within a department and acting as liaison between the department and the records manager/administrator
electronic data interchange (EDI)
records coordinator
word-by-word arrangement
integrity (of a record)
3. A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval
records series
correspondence management
gateway
database
4. A universal format for structured documents and data on the Web having the potential to alleviate many of the interoperability problems associated with the sharing of documents and data
extensible markup language (XML)
microfiche
reduction ratio
warehouseman's legal liability (WLL) insurance
5. Process of creating a form - based on forms analysis - that meets the requirements of its potential use
private key
forms digest
mainframe
enterprise report management (ERM)
6. A system that permits access to files without reference to an index or other finding aid
authenticity
digital versatile disc (DVD)
microfiche
direct access
7. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records
microfiche
reference analysis
standard
letter-by-letter arrangement
8. An optical disk that can store up to 700 MB of data
random filing
letter-by-letter arrangement
warehouseman's legal liability (WLL) insurance
compact disk (CD)
9. Documented requirements containing the particulars with which a system or project must conform
terminal-digit filing
filing unit
data replication
specifications
10. Process of verifying that a record is what it purports to be
snaking
database
authentication
file classification system
11. Linear capacity of filing expressed in inches - For example - 25 filing inches are in a standard letter-size vertical file drawer.
item/box (IB)
data replication
filing inch
primary-digit filing
12. Data that has been given value through analysis - interpretation - or compilation in a meaningful form
analog record
operational record
disposition
information
13. Computer-output laser disk. See enterprise report management (ERM).
COLD
records manager
gateway
uninterruptible power supply (UPS)
14. An optical mark - usually rectangular - that has been recorded below a microfilm image and is used for counting or indexing images or frames automatically
records manager
uninterruptible power supply (UPS)
blip code
risk management
15. A final administrative action taken with regard to records - including destruction - transfer to another entity - or permanent preservation
compact shelving
disposition
records management manual
forms digest
16. A device generally used as backup power for electronic devices and equipment
authentication
data dictionary
records center
uninterruptible power supply (UPS)
17. A record that is infrequently referred to but is still needed for reference
semiactive record
records series
dispersal
word-by-word arrangement
18. A climate-controlled - high security commercial storage facility. This style vault stores magnetic media - long-term or permanent hard-copy records - and other temperature/humidity sensitive items such as microfiche - microfilm - computer tapes - CDs
record
Underwriters Laboratory (UL)
commercial vault
annualized loss expectancy
19. Another form of exit fee related to material stored by a commercial storage provider for a client no longer able to pay for storing its records.
silver halide microfilm
taxonomy
built-in dispersal
Abandoned records fee
20. Fees associated with the removal of records stored under a contract with a storage provider. May be related to the permanent removal of stored items from the facility and to records abandoned by a client.
warehouseman's legal liability (WLL) insurance
consecutive-numeric filing
resolution
Exit fees
21. A record needed to perform current operations - subject to frequent use - and usually located near the user Also referred to as current record.
protective storage
active record
cold site
cumulative index
22. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)
specifications
block-numeric
cost avoidance
annualized loss expectancy
23. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures
uninterruptible power supply (UPS)
data dictionary
computer-assisted retrieval (CAR)
document management (DM)
24. A filing system in which records are under primary subject headings according to the basic activities or functions of the organization
structured-functional filing system
decimal-numeric
middle-digit filing
electronic records management system
25. A collection of data used as ready reference stored in a row and column format
annualized loss expectancy
lookup table
mirror image
dictionary arrangement
26. An indexing scheme by which terms may be correlated or combined to show interrelationships - the purpose of which is to facilitate more precise retrieval
records and information management (RIM)
coordinate indexing
enterprise report management (ERM)
computer-output microfilm (COM)
27. Computer hardware and/or software configured to interface between networks that use different protocols
acid-free/alkaline-buffered paper
warm site
digital linear tape (DLT)
gateway
28. A method of filing that treats each word as an individual filing unit
word-by-word arrangement
authentication
random filing
public key
29. Underlying systems and processes necessary to support the trustworthiness and wide-scale use of public key encryption to authenticate individuals in a digital environment - especially over the Internet
electronic vaulting
information systems (IS)
aperture card
public key infrastructure (PKI)
30. Software that controls the storage - modification - and retrieval of data stored in a database
microfiche
database management system (DBMS)
electronic records management (ERM)
electronic document management system (EDMS)
31. A directory of information about the definition - structure - and usage of data that does not contain the data itself but contains the name of each data element - its definition - where and how it is used - and its relationship to other data
information systems (IS)
data dictionary
records analyst
3570
32. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i
records management manual
electronic document management system (EDMS)
integrity (of a record)
silver halide microfilm
33. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin
CDIA+
snaking
forms digest
application program interface (API)
34. A system that contains the capability to retrieve a specific frame of microfilm according to its coded location on a particular roll
word-by-word arrangement
computer-assisted retrieval (CAR)
item/box (IB)
policy
35. Allocation of the costs of programs - functions - or services to the groups who use them
indirect access
microfilm reader
specifications
charge-back
36. A coding system using numbers with two or more parts separated by a dash - space - or comma - An unlimited number of items may be included under any one division or subdivision.
microfilm reader
reliability
duplex-numeric
blip code
37. A hierarchy of terms in a classification scheme that progresses from general to specific terms (e.g. - birds - perching birds - swallows)
block-numeric
consecutive-numeric filing
phonetic index
chain index
38. A digital file that stores structured data
snaking
records analyst
database
intrinsic value
39. The application of records management principles to electronic records
electronic records management (ERM)
electronic records management system
acid-free paper
intrinsic value
40. A class of powerful - general purpose computers that can manage large amounts of data at high speed. Mainframes often provide processing to many connected terminals
electronic vaulting
retrieval ratio
electronic records management (ERM)
mainframe
41. Infrastructure - processes - and technologies used to store - generate - manipulate - and transmit information to support an organization
bar code
information systems (IS)
direct entry
middle-digit filing
42. A high-capacity recording media that uses half-inch magnetic tape often used for midrange to high-end backup requirements
Certified Archivist (CA)
Knox Box
cold site
digital linear tape (DLT)
43. A numeric system for classifying records by subject in units of 10 and coded for arrangement in numeric order. Note: An unlimited number of subdivisions are permitted through the use of digits to the right of the decimal point.
intrinsic value
disaster recovery plan
records coordinator
decimal-numeric
44. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein
chain index
risk management
encyclopedic arrangement
jukebox
45. A language and message format used by an application program to communicate with the operating system or some other control program such as a database management system or communications protocol
target
application program interface (API)
policy
management information systems (MIS)
46. Independent review and examination of records and activities to test for compliance with established policies or standards - often with recommendations for changes in controls or procedures
electronic data interchange (EDI)
audit
linear tape-open (LTO)
expert system
47. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another
magnetic media
data dictionary
management information systems (MIS)
General liability insurance (GL)
48. A computer security mechanism that is designed to control access to or from a specified system according to the network policy
records series
retrieval ratio
electronic signature
firewall
49. A type of liability insurance that provides additional coverage above and beyond the coverage normally provided under GL - auto - and homeowner's insurance.
umbrella insurance
environmental control
direct entry
chain index
50. Worth of records for the conduct of current or future financial business and/or evidence thereof
mainframe
risk management
fiscal value
middle-digit filing