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Test your basic knowledge |
Certified Records Manager
Start Test
Study First
Subjects
:
certifications
,
it-skills
Instructions:
Answer 50 questions in 15 minutes.
If you are not ready to take this test, you can
study here
.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.
This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as
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2. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium
computer-assisted retrieval (CAR)
floppy disk
cost avoidance
random filing
3. A listing organized by the sound of a word rather than its spelling
private key
phonetic index
linear tape-open (LTO)
application program interface (API)
4. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of records regardless of media. Note: Electronic records management software includes retention scheduling
retrieval ratio
uninterruptible power supply (UPS)
electronic records management system
directives management
5. An archivist who has successfully met all criteria for membership in the Academy of Certified Archivists (ACA)
procedure
taxonomy
filing segment
Certified Archivist (CA)
6. Data that has been given value through analysis - interpretation - or compilation in a meaningful form
certified copy
information
mainframe
accession
7. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site
policy
linear tape-open (LTO)
shadowing
standard
8. A system of filing records continuously - from one row to another - in a winding format
snaking
filing segment
digital versatile disc (DVD)
database
9. Rows of shelving used for compact storage - which travel on tracks and allow one or more aisles to be opened to access the system
retrieval ratio
aperture card
mobile-aisle system
CDIA+
10. A numeric filing system in which the middle digits are used as the finding aid to organize the filing system
intelligent character recognition (ICR)
acid-free paper
disposition
middle-digit filing
11. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster
policy
records manager
primary-digit filing
warm site
12. A filing system in which records are under primary subject headings according to the basic activities or functions of the organization
structured-functional filing system
private key
compact shelving
floppy disk
13. A technique that enables special characters printed in magnetic ink to be read and input rapidly and accurately into a computer
magnetic ink character recognition (MICR)
hot site
node
data replication
14. Instructions - exhibits - and/or other methodologies to follow in order to complete tasks in a predictable and orderly way
procedure
direct access
electronic vaulting
analog record
15. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery
cold site
intrinsic value
warehouseman's legal liability (WLL) insurance
reference analysis
16. Compact shelving
duplex-numeric
operational record
compact shelving
word-by-word arrangement
17. A hierarchy of terms in a classification scheme that progresses from general to specific terms (e.g. - birds - perching birds - swallows)
public key infrastructure (PKI)
network architecture
chain index
records analyst
18. A series of standards surrounding quality management - including meeting customer and regulatory requirements - making continuous performance improvements - and providing customer satisfaction
directives management
ISO 9000
document management (DM)
reliability
19. Recorded information or object which can be treated as a unit
information systems (IS)
document
alphanumeric
fiscal value
20. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language
records and information management (RIM)
bar code
radio frequency identification (RFID)
filing inch
21. Field of management responsible for the efficient and systematic control of the creation - receipt - maintenance - use - and disposition of records - including processes for capturing and maintaining evidence of and information about business activit
retrieval ratio
records series
records and information management (RIM)
cold site
22. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures
record
certified copy
document management (DM)
annualized loss expectancy
23. An alphanumeric system in which numerals precede alphabetic coding
numeric alphabetic indexing
database management system (DBMS)
electronic signature
indirect access
24. Individual responsible for coordinating records management activities within a department and acting as liaison between the department and the records manager/administrator
3570
network architecture
records coordinator
Underwriters Laboratory (UL)
25. Infrastructure - processes - and technologies used to store - generate - manipulate - and transmit information to support an organization
records series
information systems (IS)
disposition
alphanumeric
26. A storage medium from which data is read and to which it is written by lasers
acid-free paper
forms digest
cost avoidance
optical disk
27. A group of related records filed/used together as a unit and evaluated as a unit for retention purposes - e.g. - a personnel file consisting of an application - reference letters - benefit forms - etc
mainframe
phonetic index
records series
authentication
28. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo
hierarchical data model
acid-free/alkaline-buffered paper
optical disk
charge-back
29. A system in which related material is filed under a major subject and its subheadings
extensible markup language (XML)
records analyst
dictionary arrangement
classification system
30. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin
CDIA+
digital certificate
file classification system
decimal-numeric
31. A detailed listing that includes the types - locations - dates - volumes - equipment - classification systems - and usage data of an organization's records in order to evaluate - appraise - and organize the information
records inventory
node
records center
uninterruptible power supply (UPS)
32. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free
filing inch
acid-free paper
enterprise report management (ERM)
reference analysis
33. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i
application program interface (API)
electronic document management system (EDMS)
intelligent character recognition (ICR)
CDIA+
34. An index in which successive entries are added or interfiled as the records collection grows
firewall
accession
acid-free/alkaline-buffered paper
cumulative index
35. A method of filing that treats each word as an individual filing unit
word-by-word arrangement
general records schedule
fiscal value
radio frequency identification (RFID)
36. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)
block-numeric
electronic records management system
application program interface (API)
intrinsic value
37. The process of adding to the holdings of a records center or archives by transfer under an established and legally based procedure - by deposit - purchase - gift - or bequest
lookup table
cold site
Underwriters Laboratory (UL)
acquisition
38. A classification system that uses a combination of letters and numbers - in combination with punctuation marks - to develop codes for classifying and retrieving information
accountability
information
intrinsic value
alphanumeric
39. Use of special fire-resistant and environmentally controlled records protection equipment and vaults designed for the protection of the media being stored
lookup table
disposition
records center
protective storage
40. Process of duplicating data between sites to enable the continued use of data
risk management
mirror image
decimal-numeric
data replication
41. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)
network architecture
authentication
break-even analysis
mnemonic filing
42. Function that establishes standards for the creation - design - analysis - revision - procurement - and warehousing of all forms within an organization regardless of format or medium
specifications
forms management/control
built-in dispersal
annualized loss expectancy
43. A word - number - letter - or any combination of them - in a filing segment - considered when coding and arranging files
microfiche
filing unit
enterprise report management (ERM)
warm site
44. A system of numeric filing using the last two or three digits right to left of each number as the primary division under which the record is filed
retention schedule
floppy disk
terminal-digit filing
Halon
45. An indexing scheme by which terms may be correlated or combined to show interrelationships - the purpose of which is to facilitate more precise retrieval
disaster recovery plan
lookup table
compact shelving
coordinate indexing
46. An international measure for paper based on the subdivisions of a square meter
acquisition
decimal-numeric
electronic records management system
metric paper size
47. A class of powerful - general purpose computers that can manage large amounts of data at high speed. Mainframes often provide processing to many connected terminals
Halon
taxonomy
geographic filing system
mainframe
48. A records schedule governing specified series of records common to several or all agencies or administrative units of a corporate body - which are sometimes characterized as functional retention schedules
acid-free paper
electronic vaulting
disposition
general records schedule
49. A climate-controlled - high security commercial storage facility. This style vault stores magnetic media - long-term or permanent hard-copy records - and other temperature/humidity sensitive items such as microfiche - microfilm - computer tapes - CDs
floppy disk
dictionary arrangement
commercial vault
dispersal
50. A coding system using numbers with two or more parts separated by a dash - space - or comma - An unlimited number of items may be included under any one division or subdivision.
accession
duplex-numeric
electronic signature
cold site