Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A records practitioner who examines and evaluates the systems and procedures involved in creating - processing - storing - and disposing of records






2. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures






3. A class of powerful - general purpose computers that can manage large amounts of data at high speed. Mainframes often provide processing to many connected terminals






4. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information






5. Process that ensures that an organization does not assume an unacceptable level of risk; includes both records risk analysis and records risk assessment procedures






6. A system that collects and processes data - generating information for decision-making - planning - program implementation - and control






7. Optical storage media that can store up to 4.7 GB of data - or the equivalent of 7 CDs - on a single-sided - single-layer disc - or up to 8.5 GB on a single-sided - dual-layer disc. Note: DVDs are available in read-only (DVD) - write-once (DVD+R and






8. Specifications of a network - including its topology - information encoding - transmission protocols - error detection - and correction






9. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo






10. An arrangement of filing in which records are filed under broad - major headings and then under the specific subheading to which they relate. Headings and subheadings are arranged alphabetically






11. A method of access to records requiring prior use of an external index






12. An alphanumeric system in which numerals precede alphabetic coding






13. A record created by a continuously varying quantity that reflects variations in some quantity - such as photographs and films made with light-sensitive media - National Television System Committee (NTSC) and phase alternating line (PAL) video recordi






14. Quality of being whole and unaltered from loss - tampering - or corruption






15. A record that is infrequently referred to but is still needed for reference






16. Management of the conditions where records are stored - including temperature - humidity - air quality - light - and pests






17. An international measure for paper based on the subdivisions of a square meter






18. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder






19. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'






20. A technology to write data onto a storage medium and which does not permit changes






21. A word - number - letter - or any combination of them - in a filing segment - considered when coding and arranging files






22. A point where a record series is broken into regular segments that can be disposed of as a block






23. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i






24. Linear capacity of filing expressed in inches - For example - 25 filing inches are in a standard letter-size vertical file drawer.






25. The application of records management principles to electronic records






26. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free






27. A collection of data used as ready reference stored in a row and column format






28. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed






29. Ability of an image or an imaging system to capture fine detail - may be measured in dots per inch.






30. A not-for-profit independent organization that provides product testing and certification.






31. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)






32. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another






33. A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval






34. Another form of exit fee related to material stored by a commercial storage provider for a client no longer able to pay for storing its records.






35. A document that lists the records being transferred from one area to another - may also transfer legal responsibility for and the physical custody of the records.






36. Computer-to-computer transmission of records or data in a computer-readable format. Note: Usually in compliance with the ANSI X12 standards for defining electronic data interchange transactions or the United Nations Electronic Data Interchange for Ad






37. Process of making an identical copy of the hard drive - including empty sectorsAlso referred to as imaging (a drive) and mirroring.






38. A device generally used as backup power for electronic devices and equipment






39. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records






40. A publication that defines the scope of the records management program - its authority - the services it provides - and an introduction to concepts






41. A system that permits access to files without reference to an index or other finding aid






42. A climate-controlled - high security commercial storage facility. This style vault stores magnetic media - long-term or permanent hard-copy records - and other temperature/humidity sensitive items such as microfiche - microfilm - computer tapes - CDs






43. A system that transforms reports into documents and data that can be searched - accessed - and leveraged in business processes






44. Documented requirements containing the particulars with which a system or project must conform






45. Archival quality polyester-based film containing images produced by exposure of light sensitive silver halide crystals suspended in a gelatin emulsion






46. An electronic symbol or process attached to or logically associated with an electronic record and executed or adopted with the intent to authenticate the record






47. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.






48. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language






49. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs






50. A server that is dedicated to nothing more than file-sharing