Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as

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2. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium






3. A listing organized by the sound of a word rather than its spelling






4. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of records regardless of media. Note: Electronic records management software includes retention scheduling






5. An archivist who has successfully met all criteria for membership in the Academy of Certified Archivists (ACA)






6. Data that has been given value through analysis - interpretation - or compilation in a meaningful form






7. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site






8. A system of filing records continuously - from one row to another - in a winding format






9. Rows of shelving used for compact storage - which travel on tracks and allow one or more aisles to be opened to access the system






10. A numeric filing system in which the middle digits are used as the finding aid to organize the filing system






11. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster






12. A filing system in which records are under primary subject headings according to the basic activities or functions of the organization






13. A technique that enables special characters printed in magnetic ink to be read and input rapidly and accurately into a computer






14. Instructions - exhibits - and/or other methodologies to follow in order to complete tasks in a predictable and orderly way






15. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery






16. Compact shelving






17. A hierarchy of terms in a classification scheme that progresses from general to specific terms (e.g. - birds - perching birds - swallows)






18. A series of standards surrounding quality management - including meeting customer and regulatory requirements - making continuous performance improvements - and providing customer satisfaction






19. Recorded information or object which can be treated as a unit






20. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language






21. Field of management responsible for the efficient and systematic control of the creation - receipt - maintenance - use - and disposition of records - including processes for capturing and maintaining evidence of and information about business activit






22. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures






23. An alphanumeric system in which numerals precede alphabetic coding






24. Individual responsible for coordinating records management activities within a department and acting as liaison between the department and the records manager/administrator






25. Infrastructure - processes - and technologies used to store - generate - manipulate - and transmit information to support an organization






26. A storage medium from which data is read and to which it is written by lasers






27. A group of related records filed/used together as a unit and evaluated as a unit for retention purposes - e.g. - a personnel file consisting of an application - reference letters - benefit forms - etc






28. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo






29. A system in which related material is filed under a major subject and its subheadings






30. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin






31. A detailed listing that includes the types - locations - dates - volumes - equipment - classification systems - and usage data of an organization's records in order to evaluate - appraise - and organize the information






32. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free






33. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i






34. An index in which successive entries are added or interfiled as the records collection grows






35. A method of filing that treats each word as an individual filing unit






36. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)






37. The process of adding to the holdings of a records center or archives by transfer under an established and legally based procedure - by deposit - purchase - gift - or bequest






38. A classification system that uses a combination of letters and numbers - in combination with punctuation marks - to develop codes for classifying and retrieving information






39. Use of special fire-resistant and environmentally controlled records protection equipment and vaults designed for the protection of the media being stored






40. Process of duplicating data between sites to enable the continued use of data






41. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)






42. Function that establishes standards for the creation - design - analysis - revision - procurement - and warehousing of all forms within an organization regardless of format or medium






43. A word - number - letter - or any combination of them - in a filing segment - considered when coding and arranging files






44. A system of numeric filing using the last two or three digits right to left of each number as the primary division under which the record is filed






45. An indexing scheme by which terms may be correlated or combined to show interrelationships - the purpose of which is to facilitate more precise retrieval






46. An international measure for paper based on the subdivisions of a square meter






47. A class of powerful - general purpose computers that can manage large amounts of data at high speed. Mainframes often provide processing to many connected terminals






48. A records schedule governing specified series of records common to several or all agencies or administrative units of a corporate body - which are sometimes characterized as functional retention schedules






49. A climate-controlled - high security commercial storage facility. This style vault stores magnetic media - long-term or permanent hard-copy records - and other temperature/humidity sensitive items such as microfiche - microfilm - computer tapes - CDs






50. A coding system using numbers with two or more parts separated by a dash - space - or comma - An unlimited number of items may be included under any one division or subdivision.