Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A record needed to perform current operations - subject to frequent use - and usually located near the user Also referred to as current record.






2. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed






3. Process that ensures that an organization does not assume an unacceptable level of risk; includes both records risk analysis and records risk assessment procedures






4. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as


5. A publication that defines the scope of the records management program - its authority - the services it provides - and an introduction to concepts






6. A not-for-profit independent organization that provides product testing and certification.






7. Filing of entities without regard to a particular order or pattern - used with an indexing system for locating them






8. A technology to write data onto a storage medium and which does not permit changes






9. A numeric filing system in which the middle digits are used as the finding aid to organize the filing system






10. A point where a record series is broken into regular segments that can be disposed of as a block






11. A climate-controlled - high security commercial storage facility. This style vault stores magnetic media - long-term or permanent hard-copy records - and other temperature/humidity sensitive items such as microfiche - microfilm - computer tapes - CDs






12. A record that is infrequently referred to but is still needed for reference






13. In imaging systems - any document or chart containing identification information about the content






14. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.






15. A device generally used as backup power for electronic devices and equipment






16. Process of transferring physical custody of documentary materials to an archival institution






17. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i






18. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments






19. Application of records management principles and techniques to general instructions - bulletins - policies/procedures - or other official issuances






20. A file issued by a certificate authority that binds an individual or organization to a public key so that the identity of the individual or organization can be authenticated






21. Probable annual dollar loss associated with the loss of a specific vital records series The total expected annual loss to an organization is the sum of the expected annualized losses calculated for each vital records series






22. Management of the conditions where records are stored - including temperature - humidity - air quality - light - and pests






23. Infrastructure - processes - and technologies used to store - generate - manipulate - and transmit information to support an organization






24. Principle that individuals - organizations - and the community are responsible for their actions and may be required to explain them to others






25. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures






26. Computer hardware and/or software configured to interface between networks that use different protocols






27. Technology that uses radio frequencies to identify - track - locate - and manage items






28. A server that is dedicated to nothing more than file-sharing






29. An optical mark - usually rectangular - that has been recorded below a microfilm image and is used for counting or indexing images or frames automatically






30. Principle that a body of records resulting from the same activity must be preserved as a group - without division - separation - or addition to protect the evidential and informational value that can be discerned from its context






31. Insurance that provides coverage for errors and/or omissions by vendor employees






32. A standard that specifies requirements for an environmental management system. It applies to those environmental aspects in which the organization has control and influence.






33. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language






34. An indexing scheme by which terms may be correlated or combined to show interrelationships - the purpose of which is to facilitate more precise retrieval






35. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization






36. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin






37. A system that transforms reports into documents and data that can be searched - accessed - and leveraged in business processes






38. Computer-to-computer transmission of records or data in a computer-readable format. Note: Usually in compliance with the ANSI X12 standards for defining electronic data interchange transactions or the United Nations Electronic Data Interchange for Ad






39. Process that converts and records data from a computer directly onto microfilm






40. Classification of records by geographic location usually arranged by numeric code or in alphabetic order






41. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site






42. Data that has been given value through analysis - interpretation - or compilation in a meaningful form






43. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms






44. A copy of a document attested to be a true copy by the official custodian of the original document






45. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context






46. A method - material - or practice developed through consensus by experts in the field - which leads to results that are consistent - predictable - and desirable






47. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)






48. A numeric system for classifying records by subject in units of 10 and coded for arrangement in numeric order. Note: An unlimited number of subdivisions are permitted through the use of digits to the right of the decimal point.






49. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder






50. A hierarchy of terms in a classification scheme that progresses from general to specific terms (e.g. - birds - perching birds - swallows)