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Test your basic knowledge |
Certified Records Manager
Start Test
Study First
Subjects
:
certifications
,
it-skills
Instructions:
Answer 50 questions in 15 minutes.
If you are not ready to take this test, you can
study here
.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.
This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. The application of records management principles to electronic records
electronic records management (ERM)
policy
electronic signature
jukebox
2. Optical storage media that can store up to 4.7 GB of data - or the equivalent of 7 CDs - on a single-sided - single-layer disc - or up to 8.5 GB on a single-sided - dual-layer disc. Note: DVDs are available in read-only (DVD) - write-once (DVD+R and
fiscal value
optical disk
digital versatile disc (DVD)
mainframe
3. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery
reference analysis
policy
diazo microfilm
cold site
4. Computer-to-computer transmission of records or data in a computer-readable format. Note: Usually in compliance with the ANSI X12 standards for defining electronic data interchange transactions or the United Nations Electronic Data Interchange for Ad
electronic data interchange (EDI)
gateway
property insurance
CDIA+
5. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)
firewall
metric paper size
block-numeric
middle-digit filing
6. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as
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7. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key
records series
private key
direct entry
block-numeric
8. A management concept whereby approval is sought for a proposal stating that acceptance now will be less costly than a future alternative
magnetic media
umbrella insurance
firewall
cost avoidance
9. The process of adding to the holdings of a records center or archives by transfer under an established and legally based procedure - by deposit - purchase - gift - or bequest
classification system
risk management
acquisition
transmittal list
10. Disaster planning service that involves moving data over a network to a secure remote site according to an established schedule
document management (DM)
electronic vaulting
electronic signature
environmental control
11. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site
digital certificate
procedure
gateway
shadowing
12. A word - number - letter - or any combination of them - in a filing segment - considered when coding and arranging files
certified copy
digital versatile disc (DVD)
Halon
filing unit
13. A directory of information about the definition - structure - and usage of data that does not contain the data itself but contains the name of each data element - its definition - where and how it is used - and its relationship to other data
CDIA+
cutoff
data dictionary
protective storage
14. A group of related records filed/used together as a unit and evaluated as a unit for retention purposes - e.g. - a personnel file consisting of an application - reference letters - benefit forms - etc
uninterruptible power supply (UPS)
public key
FM200
records series
15. A method of filing that treats each word as an individual filing unit
word-by-word arrangement
cutoff
reduction ratio
expert system
16. Relationship between the dimensions of the original or master and the corresponding dimensions of the microfilmed or photocopied image
ISO 14001
mainframe
public key
reduction ratio
17. Underlying systems and processes necessary to support the trustworthiness and wide-scale use of public key encryption to authenticate individuals in a digital environment - especially over the Internet
disaster recovery plan
public key infrastructure (PKI)
charge-back
environmental control
18. A not-for-profit independent organization that provides product testing and certification.
data dictionary
records and information management (RIM)
firewall
Underwriters Laboratory (UL)
19. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key
reduction ratio
public key
3570
file classification system
20. A fire suppression system used as an alternative to Halon and water; it does not deplete ozone in the environment
item/box (IB)
digital versatile disc (DVD)
FM200
Abandoned records fee
21. High-density tape used for storage
intrinsic value
3570
computer-output microfilm (COM)
mainframe
22. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo
letter-by-letter arrangement
dispersal
information systems (IS)
acid-free/alkaline-buffered paper
23. A collection of data used as ready reference stored in a row and column format
node
lookup table
file maintenance
word-by-word arrangement
24. Principle that a body of records resulting from the same activity must be preserved as a group - without division - separation - or addition to protect the evidential and informational value that can be discerned from its context
document
electronic document management system (EDMS)
cumulative index
archival integrity
25. Linear capacity of filing expressed in inches - For example - 25 filing inches are in a standard letter-size vertical file drawer.
active record
filing inch
Knox Box
disposition
26. Ability of an image or an imaging system to capture fine detail - may be measured in dots per inch.
firewall
resolution
records and information management (RIM)
numeric alphabetic indexing
27. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records
disaster recovery plan
reference analysis
file maintenance
records coordinator
28. A numeric filing system in which the middle digits are used as the finding aid to organize the filing system
ISO 14001
enterprise report management (ERM)
extensible markup language (XML)
middle-digit filing
29. A digital file that stores structured data
compact disk (CD)
database
Underwriters Laboratory (UL)
hot site
30. A system of filing records continuously - from one row to another - in a winding format
built-in dispersal
warm site
policy
snaking
31. Compact shelving
microfilm reader
compact shelving
records management manual
Abandoned records fee
32. Use of special fire-resistant and environmentally controlled records protection equipment and vaults designed for the protection of the media being stored
protective storage
duplex-numeric
standard
item/box (IB)
33. Software that controls the storage - modification - and retrieval of data stored in a database
information
database management system (DBMS)
document management (DM)
transmittal list
34. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of records regardless of media. Note: Electronic records management software includes retention scheduling
electronic records management system
records and information management (RIM)
chain index
primary-digit filing
35. Technology that uses radio frequencies to identify - track - locate - and manage items
resolution
radio frequency identification (RFID)
letter-by-letter arrangement
records coordinator
36. Another form of exit fee related to material stored by a commercial storage provider for a client no longer able to pay for storing its records.
Abandoned records fee
uninterruptible power supply (UPS)
general records schedule
linear tape-open (LTO)
37. In imaging systems - any document or chart containing identification information about the content
target
indirect access
public key
records series
38. An international measure for paper based on the subdivisions of a square meter
metric paper size
random filing
cumulative index
geographic filing system
39. A device generally used as backup power for electronic devices and equipment
metric paper size
acid-free/alkaline-buffered paper
reduction ratio
uninterruptible power supply (UPS)
40. An electronic data processing card with an opening that contains one frame of microfilm This frame is usually cut from a roll of microfilm. Characteristics of aperture cards are specified in several standards including Unitized Microfilm Carriers (Ap
direct entry
letter-by-letter arrangement
aperture card
computer-assisted retrieval (CAR)
41. Instructions - exhibits - and/or other methodologies to follow in order to complete tasks in a predictable and orderly way
floppy disk
procedure
directives management
records series
42. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records
numeric alphabetic indexing
break-even analysis
reduction ratio
reference analysis
43. A classification system that uses a combination of letters and numbers - in combination with punctuation marks - to develop codes for classifying and retrieving information
alphanumeric
3570
intrinsic value
classification system
44. Quality of being whole and unaltered from loss - tampering - or corruption
compact shelving
integrity (of a record)
Abandoned records fee
records coordinator
45. Allocation of the costs of programs - functions - or services to the groups who use them
jukebox
charge-back
management information systems (MIS)
general records schedule
46. A publication that defines the scope of the records management program - its authority - the services it provides - and an introduction to concepts
records management manual
Halon
authentication
private key
47. A method of calculating costs based on the item or box - not the size
item/box (IB)
intrinsic value
jukebox
duplex-numeric
48. A logical and systematic arrangement for classifying records into subject groups or categories based on some definite scheme of natural relationships representing numbers - letters - or key words for identification
acquisition
reduction ratio
alphanumeric
file classification system
49. Rows of shelving used for compact storage - which travel on tracks and allow one or more aisles to be opened to access the system
intelligent character recognition (ICR)
extensible markup language (XML)
3570
mobile-aisle system
50. A system in which related material is filed under a major subject and its subheadings
magnetic media
classification system
floppy disk
standard