Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Disaster planning service that involves moving data over a network to a secure remote site according to an established schedule






2. A word - number - letter - or any combination of them - in a filing segment - considered when coding and arranging files






3. A coding system using numbers with two or more parts separated by a dash - space - or comma - An unlimited number of items may be included under any one division or subdivision.






4. High-density tape used for storage






5. A sorting technique that orders entries based on each character in a heading without regard for spaces or punctuation






6. A logical and systematic arrangement for classifying records into subject groups or categories based on some definite scheme of natural relationships representing numbers - letters - or key words for identification






7. A fire suppression system used as an alternative to Halon and water; it does not deplete ozone in the environment






8. A system of numeric filing using the last two or three digits right to left of each number as the primary division under which the record is filed






9. A method of calculating costs based on the item or box - not the size






10. Relationship between the dimensions of the original or master and the corresponding dimensions of the microfilmed or photocopied image






11. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)






12. A standard that specifies requirements for an environmental management system. It applies to those environmental aspects in which the organization has control and influence.






13. A final administrative action taken with regard to records - including destruction - transfer to another entity - or permanent preservation






14. A rapid entry system - usually used as part of disaster recovery / emergency response program






15. Process that ensures that an organization does not assume an unacceptable level of risk; includes both records risk analysis and records risk assessment procedures






16. A system that converts microform images to digital images and then converts the resulting images to electronic format by optical character recognition






17. Management of the conditions where records are stored - including temperature - humidity - air quality - light - and pests






18. A not-for-profit independent organization that provides product testing and certification.






19. A device generally used as backup power for electronic devices and equipment






20. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin






21. Function that establishes standards for the creation - design - analysis - revision - procurement - and warehousing of all forms within an organization regardless of format or medium






22. Instructions - exhibits - and/or other methodologies to follow in order to complete tasks in a predictable and orderly way






23. An international measure for paper based on the subdivisions of a square meter






24. Linear capacity of filing expressed in inches - For example - 25 filing inches are in a standard letter-size vertical file drawer.






25. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.






26. Computer-to-computer transmission of records or data in a computer-readable format. Note: Usually in compliance with the ANSI X12 standards for defining electronic data interchange transactions or the United Nations Electronic Data Interchange for Ad






27. A numeric filing system in which the first digits are used as the method of organizing and finding in a records management system






28. Worth of records for the conduct of current or future financial business and/or evidence thereof






29. An arrangement of filing in which records are filed under broad - major headings and then under the specific subheading to which they relate. Headings and subheadings are arranged alphabetically






30. A technology to write data onto a storage medium and which does not permit changes






31. An alternate facility that has the equipment and resources to immediately recover the business functions affected by the occurrence of a disaster






32. Process of making an identical copy of the hard drive - including empty sectorsAlso referred to as imaging (a drive) and mirroring.






33. An index in which successive entries are added or interfiled as the records collection grows






34. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy






35. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments






36. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery






37. A numeric filing system in which the middle digits are used as the finding aid to organize the filing system






38. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein






39. A system that contains the capability to retrieve a specific frame of microfilm according to its coded location on a particular roll






40. An addressable entity - such as a computer - a storage device - or a storage subsystem - connected to a network






41. Probable annual dollar loss associated with the loss of a specific vital records series The total expected annual loss to an organization is the sum of the expected annualized losses calculated for each vital records series






42. Process of verifying that a record is what it purports to be






43. Activity of preserving the integrity and/or maintaining the currency of a file by reviewing - deleting duplicates - and/or adding information






44. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs






45. A record needed to perform current operations - subject to frequent use - and usually located near the user Also referred to as current record.






46. Classification of records by geographic location usually arranged by numeric code or in alphabetic order






47. Sum of the qualities of a record that establish the origin - reliability - trustworthiness - and correctness of its content






48. A group of related records filed/used together as a unit and evaluated as a unit for retention purposes - e.g. - a personnel file consisting of an application - reference letters - benefit forms - etc






49. A type of liability insurance that provides additional coverage above and beyond the coverage normally provided under GL - auto - and homeowner's insurance.






50. An indexing scheme by which terms may be correlated or combined to show interrelationships - the purpose of which is to facilitate more precise retrieval