Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Relationship between the dimensions of the original or master and the corresponding dimensions of the microfilmed or photocopied image






2. Optical storage media that can store up to 4.7 GB of data - or the equivalent of 7 CDs - on a single-sided - single-layer disc - or up to 8.5 GB on a single-sided - dual-layer disc. Note: DVDs are available in read-only (DVD) - write-once (DVD+R and






3. Filing of entities without regard to a particular order or pattern - used with an indexing system for locating them






4. Field of management responsible for the efficient and systematic control of the creation - receipt - maintenance - use - and disposition of records - including processes for capturing and maintaining evidence of and information about business activit






5. A system in which consecutively numbered records are arranged in ascending number order - from the lowest number to the highest number. Also referred to as sequential filing - serial filing - and straight numeric filing.






6. Process that ensures that an organization does not assume an unacceptable level of risk; includes both records risk analysis and records risk assessment procedures






7. A digital file that stores structured data






8. Process of verifying that a record is what it purports to be






9. A device generally used as backup power for electronic devices and equipment






10. Computer-output laser disk. See enterprise report management (ERM).






11. Records that relate to the substantive activities an organization undertakes to accomplish its mission or mandate






12. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key






13. A system of numeric filing using the last two or three digits right to left of each number as the primary division under which the record is filed






14. A storage medium from which data is read and to which it is written by lasers






15. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.






16. A directory of information about the definition - structure - and usage of data that does not contain the data itself but contains the name of each data element - its definition - where and how it is used - and its relationship to other data






17. Documented requirements containing the particulars with which a system or project must conform






18. A universal format for structured documents and data on the Web having the potential to alleviate many of the interoperability problems associated with the sharing of documents and data






19. One or more filing units that comprise an entire personal - organizational - or governmental name used in coding and arranging files






20. A management concept whereby approval is sought for a proposal stating that acceptance now will be less costly than a future alternative






21. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)






22. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder






23. Recorded information or object which can be treated as a unit






24. A record needed to perform current operations - subject to frequent use - and usually located near the user Also referred to as current record.






25. A logical and systematic arrangement for classifying records into subject groups or categories based on some definite scheme of natural relationships representing numbers - letters - or key words for identification






26. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'






27. A system that transforms reports into documents and data that can be searched - accessed - and leveraged in business processes






28. A sorting technique that orders entries based on each character in a heading without regard for spaces or punctuation






29. A listing organized by the sound of a word rather than its spelling






30. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo






31. An arrangement of filing in which records are filed under broad - major headings and then under the specific subheading to which they relate. Headings and subheadings are arranged alphabetically






32. Use of special fire-resistant and environmentally controlled records protection equipment and vaults designed for the protection of the media being stored






33. A method of filing that treats each word as an individual filing unit






34. Software that controls the storage - modification - and retrieval of data stored in a database






35. A system that converts microform images to digital images and then converts the resulting images to electronic format by optical character recognition






36. Individual responsible for coordinating records management activities within a department and acting as liaison between the department and the records manager/administrator






37. Time required to locate a record - which is determined by dividing the total minutes used to retrieve items by the total number of requests






38. A system in which related material is filed under a major subject and its subheadings






39. Specifications of a network - including its topology - information encoding - transmission protocols - error detection - and correction






40. Computer hardware and/or software configured to interface between networks that use different protocols






41. An optical mark - usually rectangular - that has been recorded below a microfilm image and is used for counting or indexing images or frames automatically






42. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed






43. Independent review and examination of records and activities to test for compliance with established policies or standards - often with recommendations for changes in controls or procedures






44. An electronic symbol or process attached to or logically associated with an electronic record and executed or adopted with the intent to authenticate the record






45. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site






46. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as

Warning: Invalid argument supplied for foreach() in /var/www/html/basicversity.com/show_quiz.php on line 183


47. Management of the conditions where records are stored - including temperature - humidity - air quality - light - and pests






48. Application of records management principles and techniques to general instructions - bulletins - policies/procedures - or other official issuances






49. Probable annual dollar loss associated with the loss of a specific vital records series The total expected annual loss to an organization is the sum of the expected annualized losses calculated for each vital records series






50. A point where a record series is broken into regular segments that can be disposed of as a block