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Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen






2. Process that ensures that an organization does not assume an unacceptable level of risk; includes both records risk analysis and records risk assessment procedures






3. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin






4. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo






5. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information






6. An optical mark - usually rectangular - that has been recorded below a microfilm image and is used for counting or indexing images or frames automatically






7. Records that relate to the substantive activities an organization undertakes to accomplish its mission or mandate






8. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free






9. A structure used for classifying materials into a hierarchy of categories and subcategories






10. Probable annual dollar loss associated with the loss of a specific vital records series The total expected annual loss to an organization is the sum of the expected annualized losses calculated for each vital records series






11. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.






12. Principle that individuals - organizations - and the community are responsible for their actions and may be required to explain them to others






13. Software that controls the storage - modification - and retrieval of data stored in a database






14. A numeric filing system in which the first digits are used as the method of organizing and finding in a records management system






15. Process of transferring physical custody of documentary materials to an archival institution






16. Management of the conditions where records are stored - including temperature - humidity - air quality - light - and pests






17. Independent review and examination of records and activities to test for compliance with established policies or standards - often with recommendations for changes in controls or procedures






18. A system that contains the capability to retrieve a specific frame of microfilm according to its coded location on a particular roll






19. Process of making an identical copy of the hard drive - including empty sectorsAlso referred to as imaging (a drive) and mirroring.






20. A system that permits access to files without reference to an index or other finding aid






21. Allocation of the costs of programs - functions - or services to the groups who use them






22. An archivist who has successfully met all criteria for membership in the Academy of Certified Archivists (ACA)






23. One or more filing units that comprise an entire personal - organizational - or governmental name used in coding and arranging files






24. A classification system that uses a combination of letters and numbers - in combination with punctuation marks - to develop codes for classifying and retrieving information






25. A method of filing that treats each word as an individual filing unit






26. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery






27. Disaster planning service that involves moving data over a network to a secure remote site according to an established schedule






28. Activity of preserving the integrity and/or maintaining the currency of a file by reviewing - deleting duplicates - and/or adding information






29. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as


30. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium






31. Underlying systems and processes necessary to support the trustworthiness and wide-scale use of public key encryption to authenticate individuals in a digital environment - especially over the Internet






32. A high-level overall plan - containing a set of principles - embracing the general goals of the organization - and used to base decisions






33. An artificial intelligence application that uses a knowledge base of human expertise to aid in solving problems. Note: The problem-solving capability is based on the quality of the data and rules obtained from the human expert.






34. An indexing scheme by which terms may be correlated or combined to show interrelationships - the purpose of which is to facilitate more precise retrieval






35. Process of verifying that a record is what it purports to be






36. Archival quality polyester-based film containing images produced by exposure of light sensitive silver halide crystals suspended in a gelatin emulsion






37. A computer security mechanism that is designed to control access to or from a specified system according to the network policy






38. A system in which related material is filed under a major subject and its subheadings






39. Documented requirements containing the particulars with which a system or project must conform






40. Field of management responsible for the efficient and systematic control of the creation - receipt - maintenance - use - and disposition of records - including processes for capturing and maintaining evidence of and information about business activit






41. An alphanumeric system in which numerals precede alphabetic coding






42. A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval






43. A detailed listing that includes the types - locations - dates - volumes - equipment - classification systems - and usage data of an organization's records in order to evaluate - appraise - and organize the information






44. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms






45. Infrastructure - processes - and technologies used to store - generate - manipulate - and transmit information to support an organization






46. Computer hardware and/or software configured to interface between networks that use different protocols






47. A record created by a continuously varying quantity that reflects variations in some quantity - such as photographs and films made with light-sensitive media - National Television System Committee (NTSC) and phase alternating line (PAL) video recordi






48. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of records regardless of media. Note: Electronic records management software includes retention scheduling






49. A logical and systematic arrangement for classifying records into subject groups or categories based on some definite scheme of natural relationships representing numbers - letters - or key words for identification






50. A publication that defines the scope of the records management program - its authority - the services it provides - and an introduction to concepts