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Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Computer-to-computer transmission of records or data in a computer-readable format. Note: Usually in compliance with the ANSI X12 standards for defining electronic data interchange transactions or the United Nations Electronic Data Interchange for Ad






2. A comprehensive list of records series - indicating for each the length of time it is to be maintained and its disposition






3. Activity of preserving the integrity and/or maintaining the currency of a file by reviewing - deleting duplicates - and/or adding information






4. A collection of data used as ready reference stored in a row and column format






5. Infrastructure - processes - and technologies used to store - generate - manipulate - and transmit information to support an organization






6. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery






7. A method of filing that treats each word as an individual filing unit






8. A flexible - transparent sheet of film bearing a number of microimages arranged in a grid pattern with a heading area across the top






9. A high-level overall plan - containing a set of principles - embracing the general goals of the organization - and used to base decisions






10. A copy of a document attested to be a true copy by the official custodian of the original document






11. Instructions - exhibits - and/or other methodologies to follow in order to complete tasks in a predictable and orderly way






12. A point where a record series is broken into regular segments that can be disposed of as a block






13. A technique that enables special characters printed in magnetic ink to be read and input rapidly and accurately into a computer






14. The process of adding to the holdings of a records center or archives by transfer under an established and legally based procedure - by deposit - purchase - gift - or bequest






15. A class of powerful - general purpose computers that can manage large amounts of data at high speed. Mainframes often provide processing to many connected terminals






16. A computer security mechanism that is designed to control access to or from a specified system according to the network policy






17. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization






18. A hierarchy of terms in a classification scheme that progresses from general to specific terms (e.g. - birds - perching birds - swallows)






19. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key






20. Probable annual dollar loss associated with the loss of a specific vital records series The total expected annual loss to an organization is the sum of the expected annualized losses calculated for each vital records series






21. Computer-output laser disk. See enterprise report management (ERM).






22. Recorded information or object which can be treated as a unit






23. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs






24. Filing of entities without regard to a particular order or pattern - used with an indexing system for locating them






25. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen






26. A logical and systematic arrangement for classifying records into subject groups or categories based on some definite scheme of natural relationships representing numbers - letters - or key words for identification






27. Specifications of a network - including its topology - information encoding - transmission protocols - error detection - and correction






28. A climate-controlled - high security commercial storage facility. This style vault stores magnetic media - long-term or permanent hard-copy records - and other temperature/humidity sensitive items such as microfiche - microfilm - computer tapes - CDs






29. Technology that uses radio frequencies to identify - track - locate - and manage items






30. Worth of records for the conduct of current or future financial business and/or evidence thereof






31. Rows of shelving used for compact storage - which travel on tracks and allow one or more aisles to be opened to access the system






32. Records that relate to the substantive activities an organization undertakes to accomplish its mission or mandate






33. A classification system that uses a combination of letters and numbers - in combination with punctuation marks - to develop codes for classifying and retrieving information






34. Qualities of a record that demonstrate its trustworthiness over time






35. Recorded information - regardless of medium or characteristics - made or received by an organization in pursuance of legal obligations or in the transaction of business






36. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language






37. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein






38. An area for lower-cost storage - maintenance - and reference use of semiactive records pending their ultimate disposition






39. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key






40. Disaster planning service that involves moving data over a network to a secure remote site according to an established schedule






41. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information






42. A method of access to records requiring prior use of an external index






43. In imaging systems - any document or chart containing identification information about the content






44. A storage medium from which data is read and to which it is written by lasers






45. Compact shelving






46. A server that is dedicated to nothing more than file-sharing






47. A system in which consecutively numbered records are arranged in ascending number order - from the lowest number to the highest number. Also referred to as sequential filing - serial filing - and straight numeric filing.






48. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo






49. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records






50. Process of transferring physical custody of documentary materials to an archival institution