Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. An archivist who has successfully met all criteria for membership in the Academy of Certified Archivists (ACA)






2. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization






3. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records






4. A system that contains the capability to retrieve a specific frame of microfilm according to its coded location on a particular roll






5. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key






6. Computer hardware and/or software configured to interface between networks that use different protocols






7. A system that collects and processes data - generating information for decision-making - planning - program implementation - and control






8. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context






9. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder






10. A detailed listing that includes the types - locations - dates - volumes - equipment - classification systems - and usage data of an organization's records in order to evaluate - appraise - and organize the information






11. Probable annual dollar loss associated with the loss of a specific vital records series The total expected annual loss to an organization is the sum of the expected annualized losses calculated for each vital records series






12. A record that is infrequently referred to but is still needed for reference






13. Regular distribution of records (especially vital records) to additional locations as a method of protection






14. Classification of records by geographic location usually arranged by numeric code or in alphabetic order






15. An alternate facility that has the equipment and resources to immediately recover the business functions affected by the occurrence of a disaster






16. A copy of a document attested to be a true copy by the official custodian of the original document






17. Function that establishes standards for the creation - design - analysis - revision - procurement - and warehousing of all forms within an organization regardless of format or medium






18. A method - material - or practice developed through consensus by experts in the field - which leads to results that are consistent - predictable - and desirable






19. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'






20. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language






21. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments






22. Process of duplicating data between sites to enable the continued use of data






23. Usefulness or significance of an item derived from its physical or associational qualities - inherent in its original form and generally independent of its content - that are integral to its material nature and would be lost in reproduction






24. Process of making an identical copy of the hard drive - including empty sectorsAlso referred to as imaging (a drive) and mirroring.






25. An optical mark - usually rectangular - that has been recorded below a microfilm image and is used for counting or indexing images or frames automatically






26. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen






27. High-density tape used for storage






28. A final administrative action taken with regard to records - including destruction - transfer to another entity - or permanent preservation






29. An alphanumeric system in which numerals precede alphabetic coding






30. A server that is dedicated to nothing more than file-sharing






31. A logical and systematic arrangement for classifying records into subject groups or categories based on some definite scheme of natural relationships representing numbers - letters - or key words for identification






32. A listing organized by the sound of a word rather than its spelling






33. A storage medium from which data is read and to which it is written by lasers






34. Infrastructure - processes - and technologies used to store - generate - manipulate - and transmit information to support an organization






35. Ability of an image or an imaging system to capture fine detail - may be measured in dots per inch.






36. A rapid entry system - usually used as part of disaster recovery / emergency response program






37. A system of numeric filing using the last two or three digits right to left of each number as the primary division under which the record is filed






38. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key






39. A comprehensive list of records series - indicating for each the length of time it is to be maintained and its disposition






40. Technology that uses radio frequencies to identify - track - locate - and manage items






41. A system of filing records continuously - from one row to another - in a winding format






42. An index in which successive entries are added or interfiled as the records collection grows






43. A document that lists the records being transferred from one area to another - may also transfer legal responsibility for and the physical custody of the records.






44. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)






45. An optical disk that can store up to 700 MB of data






46. Principle that individuals - organizations - and the community are responsible for their actions and may be required to explain them to others






47. Filing of entities without regard to a particular order or pattern - used with an indexing system for locating them






48. A structure used for classifying materials into a hierarchy of categories and subcategories






49. A technique that enables special characters printed in magnetic ink to be read and input rapidly and accurately into a computer






50. A numeric system for classifying records by subject in units of 10 and coded for arrangement in numeric order. Note: An unlimited number of subdivisions are permitted through the use of digits to the right of the decimal point.