SUBJECTS
|
BROWSE
|
CAREER CENTER
|
POPULAR
|
JOIN
|
LOGIN
Business Skills
|
Soft Skills
|
Basic Literacy
|
Certifications
About
|
Help
|
Privacy
|
Terms
|
Email
Search
Test your basic knowledge |
Certified Records Manager
Start Test
Study First
Subjects
:
certifications
,
it-skills
Instructions:
Answer 50 questions in 15 minutes.
If you are not ready to take this test, you can
study here
.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.
This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Principle that individuals - organizations - and the community are responsible for their actions and may be required to explain them to others
accountability
records and information management (RIM)
duplex-numeric
structured-functional filing system
2. A system that contains the capability to retrieve a specific frame of microfilm according to its coded location on a particular roll
electronic signature
silver halide microfilm
computer-assisted retrieval (CAR)
cumulative index
3. An electronic data processing card with an opening that contains one frame of microfilm This frame is usually cut from a roll of microfilm. Characteristics of aperture cards are specified in several standards including Unitized Microfilm Carriers (Ap
linear tape-open (LTO)
electronic vaulting
public key infrastructure (PKI)
aperture card
4. A system in which consecutively numbered records are arranged in ascending number order - from the lowest number to the highest number. Also referred to as sequential filing - serial filing - and straight numeric filing.
FM200
break-even analysis
consecutive-numeric filing
fiscal value
5. Time required to locate a record - which is determined by dividing the total minutes used to retrieve items by the total number of requests
Abandoned records fee
resolution
retrieval ratio
records and information management (RIM)
6. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium
floppy disk
network architecture
records inventory
encyclopedic arrangement
7. An optical mark - usually rectangular - that has been recorded below a microfilm image and is used for counting or indexing images or frames automatically
terminal-digit filing
forms digest
blip code
information
8. An artificial intelligence application that uses a knowledge base of human expertise to aid in solving problems. Note: The problem-solving capability is based on the quality of the data and rules obtained from the human expert.
forms digest
expert system
Underwriters Laboratory (UL)
records coordinator
9. A management concept whereby approval is sought for a proposal stating that acceptance now will be less costly than a future alternative
computer-input microform
standard
cost avoidance
risk management
10. An addressable entity - such as a computer - a storage device - or a storage subsystem - connected to a network
node
public key infrastructure (PKI)
intrinsic value
disposition
11. Use of special fire-resistant and environmentally controlled records protection equipment and vaults designed for the protection of the media being stored
metric paper size
shadowing
disaster recovery plan
protective storage
12. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.
dictionary arrangement
node
uninterruptible power supply (UPS)
cold site
13. A system of filing records continuously - from one row to another - in a winding format
snaking
forms digest
information systems (IS)
built-in dispersal
14. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization
annualized loss expectancy
forms management/control
records manager
geographic filing system
15. An arrangement of filing in which records are filed under broad - major headings and then under the specific subheading to which they relate. Headings and subheadings are arranged alphabetically
electronic signature
electronic data interchange (EDI)
encyclopedic arrangement
Knox Box
16. A structure used for classifying materials into a hierarchy of categories and subcategories
taxonomy
break-even analysis
public key
correspondence management
17. A hierarchy of terms in a classification scheme that progresses from general to specific terms (e.g. - birds - perching birds - swallows)
numeric alphabetic indexing
resolution
chain index
microfilm reader
18. A class of powerful - general purpose computers that can manage large amounts of data at high speed. Mainframes often provide processing to many connected terminals
public key infrastructure (PKI)
mainframe
radio frequency identification (RFID)
database
19. Individual responsible for coordinating records management activities within a department and acting as liaison between the department and the records manager/administrator
Certified Archivist (CA)
records coordinator
break-even analysis
reliability
20. Specifications of a network - including its topology - information encoding - transmission protocols - error detection - and correction
network architecture
FM200
retention schedule
retrieval ratio
21. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records
computer-assisted retrieval (CAR)
electronic vaulting
Errors and omissions (E&O) insurance
reference analysis
22. A fire suppression system used as an alternative to Halon and water; it does not deplete ozone in the environment
integrity (of a record)
FM200
magnetic ink character recognition (MICR)
General liability insurance (GL)
23. A method of access to records requiring prior use of an external index
indirect access
data replication
management information systems (MIS)
acid-free/alkaline-buffered paper
24. A flexible - transparent sheet of film bearing a number of microimages arranged in a grid pattern with a heading area across the top
microfiche
cold site
records coordinator
electronic records management system
25. A language and message format used by an application program to communicate with the operating system or some other control program such as a database management system or communications protocol
data replication
application program interface (API)
FM200
metric paper size
26. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures
accountability
compact disk (CD)
document management (DM)
directives management
27. An electronic symbol or process attached to or logically associated with an electronic record and executed or adopted with the intent to authenticate the record
records coordinator
Halon
dispersal
electronic signature
28. A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval
correspondence management
database management system (DBMS)
record
electronic vaulting
29. Process of transferring physical custody of documentary materials to an archival institution
records coordinator
transmittal list
accession
encyclopedic arrangement
30. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed
mirror image
cutoff
intrinsic value
dispersal
31. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key
alphanumeric
private key
environmental control
gateway
32. A coding system using numbers with two or more parts separated by a dash - space - or comma - An unlimited number of items may be included under any one division or subdivision.
duplex-numeric
information
linear tape-open (LTO)
chain index
33. A numeric filing system in which the first digits are used as the method of organizing and finding in a records management system
electronic records management (ERM)
protective storage
ISO 14001
primary-digit filing
34. A not-for-profit independent organization that provides product testing and certification.
extensible markup language (XML)
Underwriters Laboratory (UL)
audit
mirror image
35. A storage medium from which data is read and to which it is written by lasers
electronic data interchange (EDI)
digital certificate
optical disk
expert system
36. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms
cutoff
information systems (IS)
COLD
diazo microfilm
37. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.
records series
retrieval ratio
accountability
Halon
38. An indexing scheme by which terms may be correlated or combined to show interrelationships - the purpose of which is to facilitate more precise retrieval
consecutive-numeric filing
transmittal list
coordinate indexing
microfilm reader
39. A records schedule governing specified series of records common to several or all agencies or administrative units of a corporate body - which are sometimes characterized as functional retention schedules
transmittal list
letter-by-letter arrangement
radio frequency identification (RFID)
general records schedule
40. A climate-controlled - high security commercial storage facility. This style vault stores magnetic media - long-term or permanent hard-copy records - and other temperature/humidity sensitive items such as microfiche - microfilm - computer tapes - CDs
commercial vault
letter-by-letter arrangement
electronic signature
COLD
41. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments
risk management
commercial vault
fiscal value
linear tape-open (LTO)
42. A series of standards surrounding quality management - including meeting customer and regulatory requirements - making continuous performance improvements - and providing customer satisfaction
data replication
CDIA+
ISO 9000
records inventory
43. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site
silver halide microfilm
consecutive-numeric filing
shadowing
hierarchical data model
44. Linear capacity of filing expressed in inches - For example - 25 filing inches are in a standard letter-size vertical file drawer.
primary-digit filing
block-numeric
item/box (IB)
filing inch
45. A collection of data used as ready reference stored in a row and column format
lookup table
enterprise report management (ERM)
Halon
decimal-numeric
46. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)
forms digest
mnemonic filing
letter-by-letter arrangement
Knox Box
47. A high-level overall plan - containing a set of principles - embracing the general goals of the organization - and used to base decisions
aperture card
policy
forms management/control
records series
48. A detailed listing that includes the types - locations - dates - volumes - equipment - classification systems - and usage data of an organization's records in order to evaluate - appraise - and organize the information
records inventory
cumulative index
diazo microfilm
optical disk
49. Filing of entities without regard to a particular order or pattern - used with an indexing system for locating them
intelligent character recognition (ICR)
random filing
mainframe
management information systems (MIS)
50. A standard that specifies requirements for an environmental management system. It applies to those environmental aspects in which the organization has control and influence.
authenticity
ISO 14001
procedure
certified copy