Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Qualities of a record that demonstrate its trustworthiness over time






2. A publication that defines the scope of the records management program - its authority - the services it provides - and an introduction to concepts






3. A hierarchy of terms in a classification scheme that progresses from general to specific terms (e.g. - birds - perching birds - swallows)






4. Optical storage media that can store up to 4.7 GB of data - or the equivalent of 7 CDs - on a single-sided - single-layer disc - or up to 8.5 GB on a single-sided - dual-layer disc. Note: DVDs are available in read-only (DVD) - write-once (DVD+R and






5. A class of powerful - general purpose computers that can manage large amounts of data at high speed. Mainframes often provide processing to many connected terminals






6. Technology that uses radio frequencies to identify - track - locate - and manage items






7. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as


8. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records






9. A record that is infrequently referred to but is still needed for reference






10. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery






11. Fees associated with the removal of records stored under a contract with a storage provider. May be related to the permanent removal of stored items from the facility and to records abandoned by a client.






12. A series of standards surrounding quality management - including meeting customer and regulatory requirements - making continuous performance improvements - and providing customer satisfaction






13. An optical disk that can store up to 700 MB of data






14. An international measure for paper based on the subdivisions of a square meter






15. A method - material - or practice developed through consensus by experts in the field - which leads to results that are consistent - predictable - and desirable






16. A flexible - transparent sheet of film bearing a number of microimages arranged in a grid pattern with a heading area across the top






17. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free






18. An arrangement of filing in which records are filed under broad - major headings and then under the specific subheading to which they relate. Headings and subheadings are arranged alphabetically






19. Allocation of the costs of programs - functions - or services to the groups who use them






20. A record needed to perform current operations - subject to frequent use - and usually located near the user Also referred to as current record.






21. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.






22. A records practitioner who examines and evaluates the systems and procedures involved in creating - processing - storing - and disposing of records






23. A numeric filing system in which the first digits are used as the method of organizing and finding in a records management system






24. A digital file that stores structured data






25. Usefulness or significance of an item derived from its physical or associational qualities - inherent in its original form and generally independent of its content - that are integral to its material nature and would be lost in reproduction






26. An electronic data processing card with an opening that contains one frame of microfilm This frame is usually cut from a roll of microfilm. Characteristics of aperture cards are specified in several standards including Unitized Microfilm Carriers (Ap






27. Time required to locate a record - which is determined by dividing the total minutes used to retrieve items by the total number of requests






28. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i






29. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo






30. A collection of data used as ready reference stored in a row and column format






31. Linear capacity of filing expressed in inches - For example - 25 filing inches are in a standard letter-size vertical file drawer.






32. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments






33. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen






34. Compact shelving






35. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin






36. Classification of records by geographic location usually arranged by numeric code or in alphabetic order






37. A system of numeric filing using the last two or three digits right to left of each number as the primary division under which the record is filed






38. Infrastructure - processes - and technologies used to store - generate - manipulate - and transmit information to support an organization






39. A detailed listing that includes the types - locations - dates - volumes - equipment - classification systems - and usage data of an organization's records in order to evaluate - appraise - and organize the information






40. An index in which successive entries are added or interfiled as the records collection grows






41. Underlying systems and processes necessary to support the trustworthiness and wide-scale use of public key encryption to authenticate individuals in a digital environment - especially over the Internet






42. A method of calculating costs based on the item or box - not the size






43. In imaging systems - any document or chart containing identification information about the content






44. High-density tape used for storage






45. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)






46. Field of management responsible for the efficient and systematic control of the creation - receipt - maintenance - use - and disposition of records - including processes for capturing and maintaining evidence of and information about business activit






47. An alternate facility that has the equipment and resources to immediately recover the business functions affected by the occurrence of a disaster






48. Insurance that provides coverage for errors and/or omissions by vendor employees






49. A record created by a continuously varying quantity that reflects variations in some quantity - such as photographs and films made with light-sensitive media - National Television System Committee (NTSC) and phase alternating line (PAL) video recordi






50. Disaster planning service that involves moving data over a network to a secure remote site according to an established schedule