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Certified Records Manager

  • Answer 50 questions in 15 minutes.
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  • Match each statement with the correct term.
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This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)

2. Quality of being whole and unaltered from loss - tampering - or corruption

3. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed

4. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language

5. A listing organized by the sound of a word rather than its spelling

6. A word - number - letter - or any combination of them - in a filing segment - considered when coding and arranging files

7. A records schedule governing specified series of records common to several or all agencies or administrative units of a corporate body - which are sometimes characterized as functional retention schedules

8. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen

9. Fees associated with the removal of records stored under a contract with a storage provider. May be related to the permanent removal of stored items from the facility and to records abandoned by a client.

10. High-density tape used for storage

11. A file issued by a certificate authority that binds an individual or organization to a public key so that the identity of the individual or organization can be authenticated

12. Optical storage media that can store up to 4.7 GB of data - or the equivalent of 7 CDs - on a single-sided - single-layer disc - or up to 8.5 GB on a single-sided - dual-layer disc. Note: DVDs are available in read-only (DVD) - write-once (DVD+R and

13. A comprehensive list of records series - indicating for each the length of time it is to be maintained and its disposition

14. Usefulness or significance of an item derived from its physical or associational qualities - inherent in its original form and generally independent of its content - that are integral to its material nature and would be lost in reproduction

15. An international measure for paper based on the subdivisions of a square meter

16. Qualities of a record that demonstrate its trustworthiness over time

17. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.

18. A system that converts microform images to digital images and then converts the resulting images to electronic format by optical character recognition

19. Activity of preserving the integrity and/or maintaining the currency of a file by reviewing - deleting duplicates - and/or adding information

20. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo

21. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms

22. Worth of records for the conduct of current or future financial business and/or evidence thereof

23. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization

24. A climate-controlled - high security commercial storage facility. This style vault stores magnetic media - long-term or permanent hard-copy records - and other temperature/humidity sensitive items such as microfiche - microfilm - computer tapes - CDs

25. A system in which related material is filed under a major subject and its subheadings

26. An area for lower-cost storage - maintenance - and reference use of semiactive records pending their ultimate disposition

27. A language and message format used by an application program to communicate with the operating system or some other control program such as a database management system or communications protocol

28. A series of standards surrounding quality management - including meeting customer and regulatory requirements - making continuous performance improvements - and providing customer satisfaction

29. A system of numeric filing using the last two or three digits right to left of each number as the primary division under which the record is filed

30. A not-for-profit independent organization that provides product testing and certification.

31. A system that permits access to files without reference to an index or other finding aid

32. A device generally used as backup power for electronic devices and equipment

33. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures

34. A class of powerful - general purpose computers that can manage large amounts of data at high speed. Mainframes often provide processing to many connected terminals

35. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery

36. Probable annual dollar loss associated with the loss of a specific vital records series The total expected annual loss to an organization is the sum of the expected annualized losses calculated for each vital records series

37. Application of records management principles and techniques to general instructions - bulletins - policies/procedures - or other official issuances

38. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin

39. One or more filing units that comprise an entire personal - organizational - or governmental name used in coding and arranging files

40. A digital file that stores structured data

41. An alphanumeric system in which numerals precede alphabetic coding

42. A fire suppression system used as an alternative to Halon and water; it does not deplete ozone in the environment

43. A final administrative action taken with regard to records - including destruction - transfer to another entity - or permanent preservation

44. A sorting technique that orders entries based on each character in a heading without regard for spaces or punctuation

45. Computer hardware and/or software configured to interface between networks that use different protocols

46. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context

47. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key

48. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records

49. A system in which consecutively numbered records are arranged in ascending number order - from the lowest number to the highest number. Also referred to as sequential filing - serial filing - and straight numeric filing.

50. A hierarchy of terms in a classification scheme that progresses from general to specific terms (e.g. - birds - perching birds - swallows)