Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A class of powerful - general purpose computers that can manage large amounts of data at high speed. Mainframes often provide processing to many connected terminals






2. A system in which consecutively numbered records are arranged in ascending number order - from the lowest number to the highest number. Also referred to as sequential filing - serial filing - and straight numeric filing.






3. A system that permits access to files without reference to an index or other finding aid






4. A detailed listing that includes the types - locations - dates - volumes - equipment - classification systems - and usage data of an organization's records in order to evaluate - appraise - and organize the information






5. A technology to write data onto a storage medium and which does not permit changes






6. Function that establishes standards for the creation - design - analysis - revision - procurement - and warehousing of all forms within an organization regardless of format or medium






7. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site






8. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of records regardless of media. Note: Electronic records management software includes retention scheduling






9. An international measure for paper based on the subdivisions of a square meter






10. A record created by a continuously varying quantity that reflects variations in some quantity - such as photographs and films made with light-sensitive media - National Television System Committee (NTSC) and phase alternating line (PAL) video recordi






11. A climate-controlled - high security commercial storage facility. This style vault stores magnetic media - long-term or permanent hard-copy records - and other temperature/humidity sensitive items such as microfiche - microfilm - computer tapes - CDs






12. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery






13. Process of duplicating data between sites to enable the continued use of data






14. A hierarchy of terms in a classification scheme that progresses from general to specific terms (e.g. - birds - perching birds - swallows)






15. A not-for-profit independent organization that provides product testing and certification.






16. A collection of data used as ready reference stored in a row and column format






17. A standard that specifies requirements for an environmental management system. It applies to those environmental aspects in which the organization has control and influence.






18. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free






19. An index in which successive entries are added or interfiled as the records collection grows






20. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as

Warning: Invalid argument supplied for foreach() in /var/www/html/basicversity.com/show_quiz.php on line 183


21. An alphanumeric system in which numerals precede alphabetic coding






22. Qualities of a record that demonstrate its trustworthiness over time






23. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein






24. A record that is infrequently referred to but is still needed for reference






25. A method of calculating costs based on the item or box - not the size






26. A filing system in which records are under primary subject headings according to the basic activities or functions of the organization






27. Individual responsible for coordinating records management activities within a department and acting as liaison between the department and the records manager/administrator






28. Linear capacity of filing expressed in inches - For example - 25 filing inches are in a standard letter-size vertical file drawer.






29. Disaster planning service that involves moving data over a network to a secure remote site according to an established schedule






30. Principle that a body of records resulting from the same activity must be preserved as a group - without division - separation - or addition to protect the evidential and informational value that can be discerned from its context






31. Process of creating a form - based on forms analysis - that meets the requirements of its potential use






32. A record needed to perform current operations - subject to frequent use - and usually located near the user Also referred to as current record.






33. A directory of information about the definition - structure - and usage of data that does not contain the data itself but contains the name of each data element - its definition - where and how it is used - and its relationship to other data






34. Process that ensures that an organization does not assume an unacceptable level of risk; includes both records risk analysis and records risk assessment procedures






35. Ability of an image or an imaging system to capture fine detail - may be measured in dots per inch.






36. A universal format for structured documents and data on the Web having the potential to alleviate many of the interoperability problems associated with the sharing of documents and data






37. A structure used for classifying materials into a hierarchy of categories and subcategories






38. The application of records management principles to electronic records






39. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen






40. High-density tape used for storage






41. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster






42. A system of filing records continuously - from one row to another - in a winding format






43. A method of access to records requiring prior use of an external index






44. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language






45. A system of numeric filing using the last two or three digits right to left of each number as the primary division under which the record is filed






46. An area for lower-cost storage - maintenance - and reference use of semiactive records pending their ultimate disposition






47. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)






48. An addressable entity - such as a computer - a storage device - or a storage subsystem - connected to a network






49. Insurance that provides coverage for errors and/or omissions by vendor employees






50. Recorded information or object which can be treated as a unit