Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A rapid entry system - usually used as part of disaster recovery / emergency response program






2. An international measure for paper based on the subdivisions of a square meter






3. A computer security mechanism that is designed to control access to or from a specified system according to the network policy






4. A logical and systematic arrangement for classifying records into subject groups or categories based on some definite scheme of natural relationships representing numbers - letters - or key words for identification






5. Allocation of the costs of programs - functions - or services to the groups who use them






6. Underlying systems and processes necessary to support the trustworthiness and wide-scale use of public key encryption to authenticate individuals in a digital environment - especially over the Internet






7. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium






8. A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval






9. High-density tape used for storage






10. Individual responsible for coordinating records management activities within a department and acting as liaison between the department and the records manager/administrator






11. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments






12. Specifications of a network - including its topology - information encoding - transmission protocols - error detection - and correction






13. A system that converts microform images to digital images and then converts the resulting images to electronic format by optical character recognition






14. A hierarchy of terms in a classification scheme that progresses from general to specific terms (e.g. - birds - perching birds - swallows)






15. Process of verifying that a record is what it purports to be






16. Filing of entities without regard to a particular order or pattern - used with an indexing system for locating them






17. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)






18. Classification of records by geographic location usually arranged by numeric code or in alphabetic order






19. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records






20. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder






21. Principle that individuals - organizations - and the community are responsible for their actions and may be required to explain them to others






22. A copy of a document attested to be a true copy by the official custodian of the original document






23. A series of standards surrounding quality management - including meeting customer and regulatory requirements - making continuous performance improvements - and providing customer satisfaction






24. A storage medium from which data is read and to which it is written by lasers






25. Process that ensures that an organization does not assume an unacceptable level of risk; includes both records risk analysis and records risk assessment procedures






26. A detailed listing that includes the types - locations - dates - volumes - equipment - classification systems - and usage data of an organization's records in order to evaluate - appraise - and organize the information






27. A management concept whereby approval is sought for a proposal stating that acceptance now will be less costly than a future alternative






28. A system that collects and processes data - generating information for decision-making - planning - program implementation - and control






29. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key






30. Data that has been given value through analysis - interpretation - or compilation in a meaningful form






31. An archivist who has successfully met all criteria for membership in the Academy of Certified Archivists (ACA)






32. Qualities of a record that demonstrate its trustworthiness over time






33. A system in which consecutively numbered records are arranged in ascending number order - from the lowest number to the highest number. Also referred to as sequential filing - serial filing - and straight numeric filing.






34. Usefulness or significance of an item derived from its physical or associational qualities - inherent in its original form and generally independent of its content - that are integral to its material nature and would be lost in reproduction






35. A universal format for structured documents and data on the Web having the potential to alleviate many of the interoperability problems associated with the sharing of documents and data






36. The application of records management principles to electronic records






37. Computer hardware and/or software configured to interface between networks that use different protocols






38. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'






39. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin






40. Computer-output laser disk. See enterprise report management (ERM).






41. Function that establishes standards for the creation - design - analysis - revision - procurement - and warehousing of all forms within an organization regardless of format or medium






42. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site






43. Use of special fire-resistant and environmentally controlled records protection equipment and vaults designed for the protection of the media being stored






44. A class of powerful - general purpose computers that can manage large amounts of data at high speed. Mainframes often provide processing to many connected terminals






45. A comprehensive list of records series - indicating for each the length of time it is to be maintained and its disposition






46. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs






47. Linear capacity of filing expressed in inches - For example - 25 filing inches are in a standard letter-size vertical file drawer.






48. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster






49. A system that permits access to files without reference to an index or other finding aid






50. Independent review and examination of records and activities to test for compliance with established policies or standards - often with recommendations for changes in controls or procedures