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Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.






2. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments






3. Management of the conditions where records are stored - including temperature - humidity - air quality - light - and pests






4. A sorting technique that orders entries based on each character in a heading without regard for spaces or punctuation






5. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy






6. Regular distribution of records (especially vital records) to additional locations as a method of protection






7. Independent review and examination of records and activities to test for compliance with established policies or standards - often with recommendations for changes in controls or procedures






8. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo






9. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site






10. Principle that a body of records resulting from the same activity must be preserved as a group - without division - separation - or addition to protect the evidential and informational value that can be discerned from its context






11. One or more filing units that comprise an entire personal - organizational - or governmental name used in coding and arranging files






12. A method of calculating costs based on the item or box - not the size






13. A collection of data used as ready reference stored in a row and column format






14. A system that collects and processes data - generating information for decision-making - planning - program implementation - and control






15. A not-for-profit independent organization that provides product testing and certification.






16. Underlying systems and processes necessary to support the trustworthiness and wide-scale use of public key encryption to authenticate individuals in a digital environment - especially over the Internet






17. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free






18. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin






19. A numeric filing system in which the middle digits are used as the finding aid to organize the filing system






20. A directory of information about the definition - structure - and usage of data that does not contain the data itself but contains the name of each data element - its definition - where and how it is used - and its relationship to other data






21. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as

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22. Another form of exit fee related to material stored by a commercial storage provider for a client no longer able to pay for storing its records.






23. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms






24. An artificial intelligence application that uses a knowledge base of human expertise to aid in solving problems. Note: The problem-solving capability is based on the quality of the data and rules obtained from the human expert.






25. Worth of records for the conduct of current or future financial business and/or evidence thereof






26. A structure used for classifying materials into a hierarchy of categories and subcategories






27. Computer-to-computer transmission of records or data in a computer-readable format. Note: Usually in compliance with the ANSI X12 standards for defining electronic data interchange transactions or the United Nations Electronic Data Interchange for Ad






28. Recorded information or object which can be treated as a unit






29. Principle that individuals - organizations - and the community are responsible for their actions and may be required to explain them to others






30. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)






31. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'






32. A method of filing that treats each word as an individual filing unit






33. Individual responsible for coordinating records management activities within a department and acting as liaison between the department and the records manager/administrator






34. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder






35. A system in which related material is filed under a major subject and its subheadings






36. Insurance that provides coverage for errors and/or omissions by vendor employees






37. Fees associated with the removal of records stored under a contract with a storage provider. May be related to the permanent removal of stored items from the facility and to records abandoned by a client.






38. A word - number - letter - or any combination of them - in a filing segment - considered when coding and arranging files






39. A point where a record series is broken into regular segments that can be disposed of as a block






40. A records practitioner who examines and evaluates the systems and procedures involved in creating - processing - storing - and disposing of records






41. A record created by a continuously varying quantity that reflects variations in some quantity - such as photographs and films made with light-sensitive media - National Television System Committee (NTSC) and phase alternating line (PAL) video recordi






42. Activity of preserving the integrity and/or maintaining the currency of a file by reviewing - deleting duplicates - and/or adding information






43. A comprehensive list of records series - indicating for each the length of time it is to be maintained and its disposition






44. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key






45. A class of powerful - general purpose computers that can manage large amounts of data at high speed. Mainframes often provide processing to many connected terminals






46. A system that transforms reports into documents and data that can be searched - accessed - and leveraged in business processes






47. An indexing scheme by which terms may be correlated or combined to show interrelationships - the purpose of which is to facilitate more precise retrieval






48. Data that has been given value through analysis - interpretation - or compilation in a meaningful form






49. A logical and systematic arrangement for classifying records into subject groups or categories based on some definite scheme of natural relationships representing numbers - letters - or key words for identification






50. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs