Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A coding system using numbers with two or more parts separated by a dash - space - or comma - An unlimited number of items may be included under any one division or subdivision.






2. Application of records management principles and techniques to general instructions - bulletins - policies/procedures - or other official issuances






3. An optical disk that can store up to 700 MB of data






4. Quality of being whole and unaltered from loss - tampering - or corruption






5. An indexing scheme by which terms may be correlated or combined to show interrelationships - the purpose of which is to facilitate more precise retrieval






6. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium






7. An international measure for paper based on the subdivisions of a square meter






8. A system in which related material is filed under a major subject and its subheadings






9. A not-for-profit independent organization that provides product testing and certification.






10. A listing organized by the sound of a word rather than its spelling






11. A file issued by a certificate authority that binds an individual or organization to a public key so that the identity of the individual or organization can be authenticated






12. A system that transforms reports into documents and data that can be searched - accessed - and leveraged in business processes






13. A technique that enables special characters printed in magnetic ink to be read and input rapidly and accurately into a computer






14. A numeric filing system in which the middle digits are used as the finding aid to organize the filing system






15. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free






16. High-density tape used for storage






17. A system that contains the capability to retrieve a specific frame of microfilm according to its coded location on a particular roll






18. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein






19. A sorting technique that orders entries based on each character in a heading without regard for spaces or punctuation






20. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder






21. An electronic symbol or process attached to or logically associated with an electronic record and executed or adopted with the intent to authenticate the record






22. A final administrative action taken with regard to records - including destruction - transfer to another entity - or permanent preservation






23. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms






24. A language and message format used by an application program to communicate with the operating system or some other control program such as a database management system or communications protocol






25. Data that has been given value through analysis - interpretation - or compilation in a meaningful form






26. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs






27. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site






28. Classification of records by geographic location usually arranged by numeric code or in alphabetic order






29. A fire suppression system used as an alternative to Halon and water; it does not deplete ozone in the environment






30. A document that lists the records being transferred from one area to another - may also transfer legal responsibility for and the physical custody of the records.






31. Linear capacity of filing expressed in inches - For example - 25 filing inches are in a standard letter-size vertical file drawer.






32. A storage medium from which data is read and to which it is written by lasers






33. A system that collects and processes data - generating information for decision-making - planning - program implementation - and control






34. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen






35. Compact shelving






36. Regular distribution of records (especially vital records) to additional locations as a method of protection






37. An archivist who has successfully met all criteria for membership in the Academy of Certified Archivists (ACA)






38. A device generally used as backup power for electronic devices and equipment






39. A system in which consecutively numbered records are arranged in ascending number order - from the lowest number to the highest number. Also referred to as sequential filing - serial filing - and straight numeric filing.






40. A climate-controlled - high security commercial storage facility. This style vault stores magnetic media - long-term or permanent hard-copy records - and other temperature/humidity sensitive items such as microfiche - microfilm - computer tapes - CDs






41. Technology that uses radio frequencies to identify - track - locate - and manage items






42. A record created by a continuously varying quantity that reflects variations in some quantity - such as photographs and films made with light-sensitive media - National Television System Committee (NTSC) and phase alternating line (PAL) video recordi






43. A collection of data used as ready reference stored in a row and column format






44. Principle that a body of records resulting from the same activity must be preserved as a group - without division - separation - or addition to protect the evidential and informational value that can be discerned from its context






45. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster






46. Underlying systems and processes necessary to support the trustworthiness and wide-scale use of public key encryption to authenticate individuals in a digital environment - especially over the Internet






47. A series of standards surrounding quality management - including meeting customer and regulatory requirements - making continuous performance improvements - and providing customer satisfaction






48. Specifications of a network - including its topology - information encoding - transmission protocols - error detection - and correction






49. Allocation of the costs of programs - functions - or services to the groups who use them






50. A method of access to records requiring prior use of an external index