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Test your basic knowledge |
Certified Records Manager
Start Test
Study First
Subjects
:
certifications
,
it-skills
Instructions:
Answer 50 questions in 15 minutes.
If you are not ready to take this test, you can
study here
.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.
This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A system in which consecutively numbered records are arranged in ascending number order - from the lowest number to the highest number. Also referred to as sequential filing - serial filing - and straight numeric filing.
alphanumeric
filing unit
consecutive-numeric filing
file classification system
2. An alternate facility that has the equipment and resources to immediately recover the business functions affected by the occurrence of a disaster
audit
hot site
microfilm reader
cost avoidance
3. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key
phonetic index
silver halide microfilm
primary-digit filing
public key
4. A document that lists the records being transferred from one area to another - may also transfer legal responsibility for and the physical custody of the records.
electronic records management system
transmittal list
snaking
forms digest
5. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key
random filing
private key
expert system
retrieval ratio
6. A sorting technique that orders entries based on each character in a heading without regard for spaces or punctuation
structured-functional filing system
letter-by-letter arrangement
compact shelving
risk management
7. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster
warm site
record
accession
bar code
8. A storage medium from which data is read and to which it is written by lasers
network architecture
jukebox
specifications
optical disk
9. A server that is dedicated to nothing more than file-sharing
terminal-digit filing
Halon
network-attached storage (NAS)
cold site
10. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)
block-numeric
indirect access
environmental control
taxonomy
11. A record created by a continuously varying quantity that reflects variations in some quantity - such as photographs and films made with light-sensitive media - National Television System Committee (NTSC) and phase alternating line (PAL) video recordi
break-even analysis
warehouseman's legal liability (WLL) insurance
block-numeric
analog record
12. A numeric filing system in which the first digits are used as the method of organizing and finding in a records management system
ISO 14001
primary-digit filing
records center
transmittal list
13. A records practitioner who examines and evaluates the systems and procedures involved in creating - processing - storing - and disposing of records
electronic data interchange (EDI)
node
linear tape-open (LTO)
records analyst
14. Optical storage media that can store up to 4.7 GB of data - or the equivalent of 7 CDs - on a single-sided - single-layer disc - or up to 8.5 GB on a single-sided - dual-layer disc. Note: DVDs are available in read-only (DVD) - write-once (DVD+R and
lookup table
digital versatile disc (DVD)
private key
direct access
15. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization
cutoff
magnetic ink character recognition (MICR)
duplex-numeric
records manager
16. Principle that a body of records resulting from the same activity must be preserved as a group - without division - separation - or addition to protect the evidential and informational value that can be discerned from its context
network-attached storage (NAS)
archival integrity
disaster recovery plan
built-in dispersal
17. A coding system using numbers with two or more parts separated by a dash - space - or comma - An unlimited number of items may be included under any one division or subdivision.
active record
reduction ratio
public key
duplex-numeric
18. A system that collects and processes data - generating information for decision-making - planning - program implementation - and control
record
management information systems (MIS)
public key
taxonomy
19. A method of filing that treats each word as an individual filing unit
optical disk
word-by-word arrangement
property insurance
electronic data interchange (EDI)
20. A method of access to records requiring prior use of an external index
geographic filing system
private key
accession
indirect access
21. Rows of shelving used for compact storage - which travel on tracks and allow one or more aisles to be opened to access the system
indirect access
mobile-aisle system
data dictionary
warehouseman's legal liability (WLL) insurance
22. High-density tape used for storage
built-in dispersal
warm site
3570
gateway
23. A system that contains the capability to retrieve a specific frame of microfilm according to its coded location on a particular roll
hot site
block-numeric
computer-assisted retrieval (CAR)
electronic signature
24. Recorded information - regardless of medium or characteristics - made or received by an organization in pursuance of legal obligations or in the transaction of business
duplex-numeric
record
radio frequency identification (RFID)
dictionary arrangement
25. An optical disk that can store up to 700 MB of data
records coordinator
active record
node
compact disk (CD)
26. A file issued by a certificate authority that binds an individual or organization to a public key so that the identity of the individual or organization can be authenticated
cold site
digital certificate
terminal-digit filing
forms management/control
27. A not-for-profit independent organization that provides product testing and certification.
Underwriters Laboratory (UL)
digital certificate
forms digest
protective storage
28. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery
management information systems (MIS)
cold site
mainframe
silver halide microfilm
29. Time required to locate a record - which is determined by dividing the total minutes used to retrieve items by the total number of requests
mainframe
data dictionary
retrieval ratio
alphanumeric
30. Qualities of a record that demonstrate its trustworthiness over time
filing inch
active record
reliability
filing unit
31. Quality of being whole and unaltered from loss - tampering - or corruption
integrity (of a record)
3570
jukebox
network-attached storage (NAS)
32. A language and message format used by an application program to communicate with the operating system or some other control program such as a database management system or communications protocol
application program interface (API)
bar code
classification system
records series
33. A group of related records filed/used together as a unit and evaluated as a unit for retention purposes - e.g. - a personnel file consisting of an application - reference letters - benefit forms - etc
records series
encyclopedic arrangement
forms digest
records center
34. A final administrative action taken with regard to records - including destruction - transfer to another entity - or permanent preservation
silver halide microfilm
risk management
disposition
CDIA+
35. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context
microfiche
middle-digit filing
commercial vault
intelligent character recognition (ICR)
36. Recorded information or object which can be treated as a unit
records and information management (RIM)
phonetic index
document
intrinsic value
37. A hierarchy of terms in a classification scheme that progresses from general to specific terms (e.g. - birds - perching birds - swallows)
protective storage
records analyst
Abandoned records fee
chain index
38. A collection of data used as ready reference stored in a row and column format
lookup table
directives management
Abandoned records fee
forms digest
39. A rapid entry system - usually used as part of disaster recovery / emergency response program
application program interface (API)
Knox Box
environmental control
shadowing
40. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs
archival integrity
cutoff
break-even analysis
Exit fees
41. Another form of exit fee related to material stored by a commercial storage provider for a client no longer able to pay for storing its records.
hot site
indirect access
authentication
Abandoned records fee
42. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.
dictionary arrangement
cold site
Abandoned records fee
operational record
43. A classification system that uses a combination of letters and numbers - in combination with punctuation marks - to develop codes for classifying and retrieving information
alphanumeric
acid-free/alkaline-buffered paper
silver halide microfilm
digital certificate
44. An index in which successive entries are added or interfiled as the records collection grows
computer-output microfilm (COM)
cumulative index
analog record
records coordinator
45. A system that transforms reports into documents and data that can be searched - accessed - and leveraged in business processes
audit
enterprise report management (ERM)
records coordinator
primary-digit filing
46. An electronic symbol or process attached to or logically associated with an electronic record and executed or adopted with the intent to authenticate the record
Underwriters Laboratory (UL)
bar code
random filing
electronic signature
47. Regular distribution of records (especially vital records) to additional locations as a method of protection
records coordinator
alphanumeric
hierarchical data model
built-in dispersal
48. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy
Underwriters Laboratory (UL)
primary-digit filing
hierarchical data model
public key infrastructure (PKI)
49. A device generally used as backup power for electronic devices and equipment
uninterruptible power supply (UPS)
application program interface (API)
computer-input microform
phonetic index
50. A technique that enables special characters printed in magnetic ink to be read and input rapidly and accurately into a computer
magnetic ink character recognition (MICR)
gateway
computer-input microform
uninterruptible power supply (UPS)