Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. An optical disk that can store up to 700 MB of data






2. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures






3. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)






4. A system of filing records continuously - from one row to another - in a winding format






5. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed






6. Principle that individuals - organizations - and the community are responsible for their actions and may be required to explain them to others






7. High-density tape used for storage






8. Usefulness or significance of an item derived from its physical or associational qualities - inherent in its original form and generally independent of its content - that are integral to its material nature and would be lost in reproduction






9. A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval






10. A language and message format used by an application program to communicate with the operating system or some other control program such as a database management system or communications protocol






11. Time required to locate a record - which is determined by dividing the total minutes used to retrieve items by the total number of requests






12. The application of records management principles to electronic records






13. An electronic symbol or process attached to or logically associated with an electronic record and executed or adopted with the intent to authenticate the record






14. An addressable entity - such as a computer - a storage device - or a storage subsystem - connected to a network






15. Software that controls the storage - modification - and retrieval of data stored in a database






16. A universal format for structured documents and data on the Web having the potential to alleviate many of the interoperability problems associated with the sharing of documents and data






17. A records schedule governing specified series of records common to several or all agencies or administrative units of a corporate body - which are sometimes characterized as functional retention schedules






18. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization






19. A device generally used as backup power for electronic devices and equipment






20. Regular distribution of records (especially vital records) to additional locations as a method of protection






21. A record created by a continuously varying quantity that reflects variations in some quantity - such as photographs and films made with light-sensitive media - National Television System Committee (NTSC) and phase alternating line (PAL) video recordi






22. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free






23. A system that converts microform images to digital images and then converts the resulting images to electronic format by optical character recognition






24. Classification of records by geographic location usually arranged by numeric code or in alphabetic order






25. Computer hardware and/or software configured to interface between networks that use different protocols






26. Process of verifying that a record is what it purports to be






27. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'






28. An area for lower-cost storage - maintenance - and reference use of semiactive records pending their ultimate disposition






29. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information






30. A records practitioner who examines and evaluates the systems and procedures involved in creating - processing - storing - and disposing of records






31. A server that is dedicated to nothing more than file-sharing






32. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.






33. A collection of data used as ready reference stored in a row and column format






34. A record that is infrequently referred to but is still needed for reference






35. A coding system using numbers with two or more parts separated by a dash - space - or comma - An unlimited number of items may be included under any one division or subdivision.






36. Technology that uses radio frequencies to identify - track - locate - and manage items






37. Records that relate to the substantive activities an organization undertakes to accomplish its mission or mandate






38. A publication that defines the scope of the records management program - its authority - the services it provides - and an introduction to concepts






39. Compact shelving






40. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site






41. An international measure for paper based on the subdivisions of a square meter






42. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy






43. Data that has been given value through analysis - interpretation - or compilation in a meaningful form






44. A numeric filing system in which the middle digits are used as the finding aid to organize the filing system






45. A document that lists the records being transferred from one area to another - may also transfer legal responsibility for and the physical custody of the records.






46. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery






47. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder






48. A storage medium from which data is read and to which it is written by lasers






49. Recorded information or object which can be treated as a unit






50. A flexible - transparent sheet of film bearing a number of microimages arranged in a grid pattern with a heading area across the top