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Test your basic knowledge |
Certified Records Manager
Start Test
Study First
Subjects
:
certifications
,
it-skills
Instructions:
Answer 50 questions in 15 minutes.
If you are not ready to take this test, you can
study here
.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.
This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A system that collects and processes data - generating information for decision-making - planning - program implementation - and control
jukebox
computer-assisted retrieval (CAR)
management information systems (MIS)
file classification system
2. Another form of exit fee related to material stored by a commercial storage provider for a client no longer able to pay for storing its records.
general records schedule
data replication
Abandoned records fee
archival integrity
3. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language
chain index
bar code
microfilm reader
computer-input microform
4. A series of standards surrounding quality management - including meeting customer and regulatory requirements - making continuous performance improvements - and providing customer satisfaction
public key infrastructure (PKI)
ISO 9000
digital versatile disc (DVD)
indirect access
5. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed
encyclopedic arrangement
terminal-digit filing
network architecture
dispersal
6. A not-for-profit independent organization that provides product testing and certification.
retrieval ratio
records and information management (RIM)
alphanumeric
Underwriters Laboratory (UL)
7. A technique that enables special characters printed in magnetic ink to be read and input rapidly and accurately into a computer
electronic data interchange (EDI)
compact shelving
magnetic ink character recognition (MICR)
integrity (of a record)
8. A comprehensive list of records series - indicating for each the length of time it is to be maintained and its disposition
acid-free/alkaline-buffered paper
policy
retention schedule
uninterruptible power supply (UPS)
9. A method - material - or practice developed through consensus by experts in the field - which leads to results that are consistent - predictable - and desirable
computer-output microfilm (COM)
standard
database
database management system (DBMS)
10. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'
direct entry
charge-back
mainframe
digital linear tape (DLT)
11. An index in which successive entries are added or interfiled as the records collection grows
expert system
cumulative index
letter-by-letter arrangement
extensible markup language (XML)
12. An area for lower-cost storage - maintenance - and reference use of semiactive records pending their ultimate disposition
phonetic index
break-even analysis
acquisition
records center
13. Activity of preserving the integrity and/or maintaining the currency of a file by reviewing - deleting duplicates - and/or adding information
file maintenance
warehouseman's legal liability (WLL) insurance
analog record
hierarchical data model
14. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key
file maintenance
authenticity
phonetic index
private key
15. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium
floppy disk
retrieval ratio
specifications
analog record
16. Application of records management principles and techniques to general instructions - bulletins - policies/procedures - or other official issuances
acquisition
Abandoned records fee
directives management
audit
17. A directory of information about the definition - structure - and usage of data that does not contain the data itself but contains the name of each data element - its definition - where and how it is used - and its relationship to other data
silver halide microfilm
microfilm reader
indirect access
data dictionary
18. A classification system that uses a combination of letters and numbers - in combination with punctuation marks - to develop codes for classifying and retrieving information
records series
write once read many (WORM)
warehouseman's legal liability (WLL) insurance
alphanumeric
19. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another
General liability insurance (GL)
magnetic ink character recognition (MICR)
primary-digit filing
dictionary arrangement
20. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site
private key
mobile-aisle system
shadowing
microfiche
21. Disaster planning service that involves moving data over a network to a secure remote site according to an established schedule
electronic vaulting
records center
numeric alphabetic indexing
file maintenance
22. Use of special fire-resistant and environmentally controlled records protection equipment and vaults designed for the protection of the media being stored
protective storage
acid-free/alkaline-buffered paper
decimal-numeric
data dictionary
23. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments
standard
forms digest
linear tape-open (LTO)
file classification system
24. Process of creating a form - based on forms analysis - that meets the requirements of its potential use
correspondence management
intelligent character recognition (ICR)
write once read many (WORM)
forms digest
25. A structure used for classifying materials into a hierarchy of categories and subcategories
numeric alphabetic indexing
mobile-aisle system
taxonomy
middle-digit filing
26. Recorded information - regardless of medium or characteristics - made or received by an organization in pursuance of legal obligations or in the transaction of business
public key infrastructure (PKI)
electronic records management (ERM)
Exit fees
record
27. Linear capacity of filing expressed in inches - For example - 25 filing inches are in a standard letter-size vertical file drawer.
filing inch
item/box (IB)
FM200
reference analysis
28. A system in which related material is filed under a major subject and its subheadings
transmittal list
classification system
charge-back
diazo microfilm
29. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.
Halon
management information systems (MIS)
chain index
semiactive record
30. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key
resolution
Certified Archivist (CA)
public key
reference analysis
31. A digital file that stores structured data
database
document management (DM)
break-even analysis
Halon
32. Allocation of the costs of programs - functions - or services to the groups who use them
charge-back
digital versatile disc (DVD)
cost avoidance
cutoff
33. Regular distribution of records (especially vital records) to additional locations as a method of protection
built-in dispersal
direct access
information systems (IS)
network-attached storage (NAS)
34. An artificial intelligence application that uses a knowledge base of human expertise to aid in solving problems. Note: The problem-solving capability is based on the quality of the data and rules obtained from the human expert.
fiscal value
mobile-aisle system
classification system
expert system
35. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization
computer-output microfilm (COM)
records manager
ISO 9000
reference analysis
36. Computer-output laser disk. See enterprise report management (ERM).
electronic records management (ERM)
consecutive-numeric filing
COLD
cold site
37. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records
records analyst
cumulative index
disaster recovery plan
Certified Archivist (CA)
38. Specifications of a network - including its topology - information encoding - transmission protocols - error detection - and correction
ISO 9000
operational record
network architecture
dispersal
39. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin
CDIA+
computer-output microfilm (COM)
archival integrity
3570
40. An optical mark - usually rectangular - that has been recorded below a microfilm image and is used for counting or indexing images or frames automatically
chain index
network architecture
file classification system
blip code
41. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information
ISO 9000
property insurance
specifications
magnetic media
42. A detailed listing that includes the types - locations - dates - volumes - equipment - classification systems - and usage data of an organization's records in order to evaluate - appraise - and organize the information
records inventory
compact disk (CD)
blip code
records series
43. A record that is infrequently referred to but is still needed for reference
environmental control
semiactive record
hot site
jukebox
44. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs
protective storage
item/box (IB)
break-even analysis
electronic document management system (EDMS)
45. A hierarchy of terms in a classification scheme that progresses from general to specific terms (e.g. - birds - perching birds - swallows)
chain index
ISO 9000
document management (DM)
accountability
46. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as
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47. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free
acid-free paper
built-in dispersal
direct entry
middle-digit filing
48. A record created by a continuously varying quantity that reflects variations in some quantity - such as photographs and films made with light-sensitive media - National Television System Committee (NTSC) and phase alternating line (PAL) video recordi
analog record
target
document
COLD
49. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.
CDIA+
direct access
dictionary arrangement
archival integrity
50. A system of numeric filing using the last two or three digits right to left of each number as the primary division under which the record is filed
computer-assisted retrieval (CAR)
record
terminal-digit filing
records analyst