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Test your basic knowledge |
Certified Records Manager
Start Test
Study First
Subjects
:
certifications
,
it-skills
Instructions:
Answer 50 questions in 15 minutes.
If you are not ready to take this test, you can
study here
.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.
This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A copy of a document attested to be a true copy by the official custodian of the original document
indirect access
certified copy
data dictionary
direct entry
2. A coding system using numbers with two or more parts separated by a dash - space - or comma - An unlimited number of items may be included under any one division or subdivision.
duplex-numeric
accountability
retention schedule
aperture card
3. A climate-controlled - high security commercial storage facility. This style vault stores magnetic media - long-term or permanent hard-copy records - and other temperature/humidity sensitive items such as microfiche - microfilm - computer tapes - CDs
indirect access
diazo microfilm
cumulative index
commercial vault
4. A technique that enables special characters printed in magnetic ink to be read and input rapidly and accurately into a computer
dispersal
encyclopedic arrangement
file maintenance
magnetic ink character recognition (MICR)
5. Process of transferring physical custody of documentary materials to an archival institution
resolution
reliability
accession
forms management/control
6. A system that transforms reports into documents and data that can be searched - accessed - and leveraged in business processes
forms digest
enterprise report management (ERM)
uninterruptible power supply (UPS)
directives management
7. A fire suppression system used as an alternative to Halon and water; it does not deplete ozone in the environment
FM200
cumulative index
warm site
lookup table
8. A records practitioner who examines and evaluates the systems and procedures involved in creating - processing - storing - and disposing of records
disaster recovery plan
diazo microfilm
electronic records management system
records analyst
9. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster
reference analysis
application program interface (API)
records and information management (RIM)
warm site
10. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key
retrieval ratio
disaster recovery plan
intelligent character recognition (ICR)
public key
11. The application of records management principles to electronic records
database
record
electronic records management (ERM)
random filing
12. A directory of information about the definition - structure - and usage of data that does not contain the data itself but contains the name of each data element - its definition - where and how it is used - and its relationship to other data
data dictionary
extensible markup language (XML)
phonetic index
numeric alphabetic indexing
13. Insurance that provides coverage for errors and/or omissions by vendor employees
forms digest
Knox Box
Certified Archivist (CA)
Errors and omissions (E&O) insurance
14. Technology that uses radio frequencies to identify - track - locate - and manage items
record
shadowing
radio frequency identification (RFID)
digital certificate
15. A structure used for classifying materials into a hierarchy of categories and subcategories
taxonomy
disposition
compact shelving
Errors and omissions (E&O) insurance
16. A record created by a continuously varying quantity that reflects variations in some quantity - such as photographs and films made with light-sensitive media - National Television System Committee (NTSC) and phase alternating line (PAL) video recordi
analog record
geographic filing system
primary-digit filing
forms management/control
17. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)
records management manual
write once read many (WORM)
block-numeric
database management system (DBMS)
18. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.
umbrella insurance
certified copy
Halon
retention schedule
19. Disaster planning service that involves moving data over a network to a secure remote site according to an established schedule
records and information management (RIM)
filing inch
management information systems (MIS)
electronic vaulting
20. Software that controls the storage - modification - and retrieval of data stored in a database
electronic records management (ERM)
firewall
database management system (DBMS)
database
21. A system in which related material is filed under a major subject and its subheadings
reduction ratio
classification system
COLD
magnetic media
22. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder
fiscal value
electronic records management (ERM)
analog record
property insurance
23. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy
hierarchical data model
forms digest
public key infrastructure (PKI)
dictionary arrangement
24. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein
taxonomy
jukebox
reduction ratio
digital linear tape (DLT)
25. A series of standards surrounding quality management - including meeting customer and regulatory requirements - making continuous performance improvements - and providing customer satisfaction
fiscal value
certified copy
ISO 9000
write once read many (WORM)
26. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key
records series
network-attached storage (NAS)
aperture card
private key
27. Individual responsible for coordinating records management activities within a department and acting as liaison between the department and the records manager/administrator
hot site
records coordinator
General liability insurance (GL)
linear tape-open (LTO)
28. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)
mnemonic filing
coordinate indexing
diazo microfilm
computer-input microform
29. A filing system in which records are under primary subject headings according to the basic activities or functions of the organization
cost avoidance
structured-functional filing system
analog record
gateway
30. Process of creating a form - based on forms analysis - that meets the requirements of its potential use
semiactive record
analog record
ISO 9000
forms digest
31. A method of filing that treats each word as an individual filing unit
word-by-word arrangement
General liability insurance (GL)
reliability
reference analysis
32. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language
bar code
database
records inventory
microfilm reader
33. A digital file that stores structured data
word-by-word arrangement
blip code
database
item/box (IB)
34. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as
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35. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site
digital certificate
Knox Box
shadowing
lookup table
36. Activity of preserving the integrity and/or maintaining the currency of a file by reviewing - deleting duplicates - and/or adding information
retention schedule
file maintenance
FM200
filing segment
37. A high-capacity recording media that uses half-inch magnetic tape often used for midrange to high-end backup requirements
digital linear tape (DLT)
file classification system
floppy disk
electronic records management system
38. A flexible - transparent sheet of film bearing a number of microimages arranged in a grid pattern with a heading area across the top
intrinsic value
network architecture
metric paper size
microfiche
39. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another
compact disk (CD)
intrinsic value
General liability insurance (GL)
filing segment
40. Underlying systems and processes necessary to support the trustworthiness and wide-scale use of public key encryption to authenticate individuals in a digital environment - especially over the Internet
phonetic index
public key infrastructure (PKI)
expert system
resolution
41. High-density tape used for storage
3570
primary-digit filing
digital versatile disc (DVD)
integrity (of a record)
42. An alternate facility that has the equipment and resources to immediately recover the business functions affected by the occurrence of a disaster
alphanumeric
coordinate indexing
hot site
cumulative index
43. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'
reliability
direct entry
electronic records management system
write once read many (WORM)
44. An electronic data processing card with an opening that contains one frame of microfilm This frame is usually cut from a roll of microfilm. Characteristics of aperture cards are specified in several standards including Unitized Microfilm Carriers (Ap
floppy disk
specifications
semiactive record
aperture card
45. Process of duplicating data between sites to enable the continued use of data
authentication
taxonomy
data replication
geographic filing system
46. A classification system that uses a combination of letters and numbers - in combination with punctuation marks - to develop codes for classifying and retrieving information
geographic filing system
floppy disk
Errors and omissions (E&O) insurance
alphanumeric
47. Qualities of a record that demonstrate its trustworthiness over time
reliability
electronic vaulting
optical disk
microfilm reader
48. Application of records management principles and techniques to general instructions - bulletins - policies/procedures - or other official issuances
network-attached storage (NAS)
chain index
directives management
electronic records management system
49. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i
annualized loss expectancy
data dictionary
public key
electronic document management system (EDMS)
50. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms
records manager
computer-assisted retrieval (CAR)
diazo microfilm
bar code