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Test your basic knowledge |
Certified Records Manager
Start Test
Study First
Subjects
:
certifications
,
it-skills
Instructions:
Answer 50 questions in 15 minutes.
If you are not ready to take this test, you can
study here
.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.
This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Computer-to-computer transmission of records or data in a computer-readable format. Note: Usually in compliance with the ANSI X12 standards for defining electronic data interchange transactions or the United Nations Electronic Data Interchange for Ad
general records schedule
public key
analog record
electronic data interchange (EDI)
2. Usefulness or significance of an item derived from its physical or associational qualities - inherent in its original form and generally independent of its content - that are integral to its material nature and would be lost in reproduction
semiactive record
decimal-numeric
intrinsic value
electronic document management system (EDMS)
3. Technology that uses radio frequencies to identify - track - locate - and manage items
Knox Box
Errors and omissions (E&O) insurance
mainframe
radio frequency identification (RFID)
4. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo
magnetic media
acid-free/alkaline-buffered paper
encyclopedic arrangement
integrity (of a record)
5. A publication that defines the scope of the records management program - its authority - the services it provides - and an introduction to concepts
aperture card
floppy disk
records management manual
records and information management (RIM)
6. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another
computer-assisted retrieval (CAR)
General liability insurance (GL)
accession
primary-digit filing
7. A classification system that uses a combination of letters and numbers - in combination with punctuation marks - to develop codes for classifying and retrieving information
hierarchical data model
alphanumeric
phonetic index
direct access
8. A storage medium from which data is read and to which it is written by lasers
compact disk (CD)
magnetic ink character recognition (MICR)
optical disk
firewall
9. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen
acid-free paper
microfilm reader
compact shelving
electronic data interchange (EDI)
10. A system that permits access to files without reference to an index or other finding aid
warm site
direct access
data replication
chain index
11. A language and message format used by an application program to communicate with the operating system or some other control program such as a database management system or communications protocol
application program interface (API)
active record
chain index
compact disk (CD)
12. Optical storage media that can store up to 4.7 GB of data - or the equivalent of 7 CDs - on a single-sided - single-layer disc - or up to 8.5 GB on a single-sided - dual-layer disc. Note: DVDs are available in read-only (DVD) - write-once (DVD+R and
digital versatile disc (DVD)
magnetic media
file classification system
electronic data interchange (EDI)
13. Computer hardware and/or software configured to interface between networks that use different protocols
middle-digit filing
cost avoidance
procedure
gateway
14. A computer security mechanism that is designed to control access to or from a specified system according to the network policy
hierarchical data model
general records schedule
middle-digit filing
firewall
15. Software that controls the storage - modification - and retrieval of data stored in a database
database management system (DBMS)
records coordinator
annualized loss expectancy
indirect access
16. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster
word-by-word arrangement
dictionary arrangement
Abandoned records fee
warm site
17. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'
extensible markup language (XML)
records management manual
electronic records management (ERM)
direct entry
18. A filing system in which records are under primary subject headings according to the basic activities or functions of the organization
jukebox
structured-functional filing system
lookup table
taxonomy
19. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language
COLD
bar code
letter-by-letter arrangement
alphanumeric
20. An alphanumeric system in which numerals precede alphabetic coding
expert system
numeric alphabetic indexing
charge-back
geographic filing system
21. Process of verifying that a record is what it purports to be
umbrella insurance
authentication
Abandoned records fee
retention schedule
22. Relationship between the dimensions of the original or master and the corresponding dimensions of the microfilmed or photocopied image
reduction ratio
Certified Archivist (CA)
records center
application program interface (API)
23. A listing organized by the sound of a word rather than its spelling
risk management
mirror image
phonetic index
network-attached storage (NAS)
24. An electronic data processing card with an opening that contains one frame of microfilm This frame is usually cut from a roll of microfilm. Characteristics of aperture cards are specified in several standards including Unitized Microfilm Carriers (Ap
letter-by-letter arrangement
fiscal value
computer-input microform
aperture card
25. A standard that specifies requirements for an environmental management system. It applies to those environmental aspects in which the organization has control and influence.
authenticity
general records schedule
electronic vaulting
ISO 14001
26. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs
authenticity
Errors and omissions (E&O) insurance
break-even analysis
firewall
27. A structure used for classifying materials into a hierarchy of categories and subcategories
taxonomy
direct access
reliability
resolution
28. A server that is dedicated to nothing more than file-sharing
analog record
active record
network-attached storage (NAS)
linear tape-open (LTO)
29. Fees associated with the removal of records stored under a contract with a storage provider. May be related to the permanent removal of stored items from the facility and to records abandoned by a client.
chain index
Exit fees
gateway
commercial vault
30. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as
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31. An archivist who has successfully met all criteria for membership in the Academy of Certified Archivists (ACA)
Certified Archivist (CA)
primary-digit filing
hot site
standard
32. A rapid entry system - usually used as part of disaster recovery / emergency response program
Knox Box
gateway
retrieval ratio
digital certificate
33. A method of filing that treats each word as an individual filing unit
information systems (IS)
uninterruptible power supply (UPS)
word-by-word arrangement
cutoff
34. A word - number - letter - or any combination of them - in a filing segment - considered when coding and arranging files
random filing
cutoff
filing unit
computer-output microfilm (COM)
35. A collection of data used as ready reference stored in a row and column format
jukebox
umbrella insurance
direct access
lookup table
36. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.
dictionary arrangement
blip code
specifications
electronic records management system
37. A coding system using numbers with two or more parts separated by a dash - space - or comma - An unlimited number of items may be included under any one division or subdivision.
duplex-numeric
break-even analysis
decimal-numeric
ISO 14001
38. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context
accession
intelligent character recognition (ICR)
silver halide microfilm
resolution
39. Data that has been given value through analysis - interpretation - or compilation in a meaningful form
risk management
information
warm site
mirror image
40. A system that transforms reports into documents and data that can be searched - accessed - and leveraged in business processes
consecutive-numeric filing
enterprise report management (ERM)
firewall
audit
41. Recorded information or object which can be treated as a unit
middle-digit filing
alphanumeric
document
encyclopedic arrangement
42. A system in which related material is filed under a major subject and its subheadings
taxonomy
bar code
radio frequency identification (RFID)
classification system
43. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records
uninterruptible power supply (UPS)
certified copy
disaster recovery plan
Exit fees
44. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i
Underwriters Laboratory (UL)
accountability
document management (DM)
electronic document management system (EDMS)
45. An arrangement of filing in which records are filed under broad - major headings and then under the specific subheading to which they relate. Headings and subheadings are arranged alphabetically
standard
Underwriters Laboratory (UL)
encyclopedic arrangement
classification system
46. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder
property insurance
magnetic media
jukebox
extensible markup language (XML)
47. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein
electronic document management system (EDMS)
records analyst
jukebox
cold site
48. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)
accession
mnemonic filing
digital linear tape (DLT)
filing segment
49. A method - material - or practice developed through consensus by experts in the field - which leads to results that are consistent - predictable - and desirable
bar code
risk management
warehouseman's legal liability (WLL) insurance
standard
50. Allocation of the costs of programs - functions - or services to the groups who use them
diazo microfilm
charge-back
public key infrastructure (PKI)
block-numeric