Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Allocation of the costs of programs - functions - or services to the groups who use them






2. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery






3. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin






4. A high-capacity recording media that uses half-inch magnetic tape often used for midrange to high-end backup requirements






5. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language






6. Recorded information or object which can be treated as a unit






7. An optical mark - usually rectangular - that has been recorded below a microfilm image and is used for counting or indexing images or frames automatically






8. Data that has been given value through analysis - interpretation - or compilation in a meaningful form






9. A series of standards surrounding quality management - including meeting customer and regulatory requirements - making continuous performance improvements - and providing customer satisfaction






10. Relationship between the dimensions of the original or master and the corresponding dimensions of the microfilmed or photocopied image






11. Probable annual dollar loss associated with the loss of a specific vital records series The total expected annual loss to an organization is the sum of the expected annualized losses calculated for each vital records series






12. An electronic data processing card with an opening that contains one frame of microfilm This frame is usually cut from a roll of microfilm. Characteristics of aperture cards are specified in several standards including Unitized Microfilm Carriers (Ap






13. A word - number - letter - or any combination of them - in a filing segment - considered when coding and arranging files






14. A numeric filing system in which the first digits are used as the method of organizing and finding in a records management system






15. An index in which successive entries are added or interfiled as the records collection grows






16. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder






17. Quality of being whole and unaltered from loss - tampering - or corruption






18. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.






19. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records






20. An international measure for paper based on the subdivisions of a square meter






21. A storage medium from which data is read and to which it is written by lasers






22. A system in which related material is filed under a major subject and its subheadings






23. A system that permits access to files without reference to an index or other finding aid






24. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records






25. A not-for-profit independent organization that provides product testing and certification.






26. Process of transferring physical custody of documentary materials to an archival institution






27. Documented requirements containing the particulars with which a system or project must conform






28. A record needed to perform current operations - subject to frequent use - and usually located near the user Also referred to as current record.






29. Recorded information - regardless of medium or characteristics - made or received by an organization in pursuance of legal obligations or in the transaction of business






30. A system of filing records continuously - from one row to another - in a winding format






31. Application of records management principles and techniques to general instructions - bulletins - policies/procedures - or other official issuances






32. In imaging systems - any document or chart containing identification information about the content






33. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)






34. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed






35. A system in which consecutively numbered records are arranged in ascending number order - from the lowest number to the highest number. Also referred to as sequential filing - serial filing - and straight numeric filing.






36. The process of adding to the holdings of a records center or archives by transfer under an established and legally based procedure - by deposit - purchase - gift - or bequest






37. A digital file that stores structured data






38. A method of calculating costs based on the item or box - not the size






39. A language and message format used by an application program to communicate with the operating system or some other control program such as a database management system or communications protocol






40. A method of access to records requiring prior use of an external index






41. An area for lower-cost storage - maintenance - and reference use of semiactive records pending their ultimate disposition






42. A technique that enables special characters printed in magnetic ink to be read and input rapidly and accurately into a computer






43. A records schedule governing specified series of records common to several or all agencies or administrative units of a corporate body - which are sometimes characterized as functional retention schedules






44. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site






45. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen






46. Underlying systems and processes necessary to support the trustworthiness and wide-scale use of public key encryption to authenticate individuals in a digital environment - especially over the Internet






47. A method - material - or practice developed through consensus by experts in the field - which leads to results that are consistent - predictable - and desirable






48. A classification system that uses a combination of letters and numbers - in combination with punctuation marks - to develop codes for classifying and retrieving information






49. Optical storage media that can store up to 4.7 GB of data - or the equivalent of 7 CDs - on a single-sided - single-layer disc - or up to 8.5 GB on a single-sided - dual-layer disc. Note: DVDs are available in read-only (DVD) - write-once (DVD+R and






50. Regular distribution of records (especially vital records) to additional locations as a method of protection