Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Allocation of the costs of programs - functions - or services to the groups who use them






2. A collection of data used as ready reference stored in a row and column format






3. Classification of records by geographic location usually arranged by numeric code or in alphabetic order






4. A system that collects and processes data - generating information for decision-making - planning - program implementation - and control






5. The process of adding to the holdings of a records center or archives by transfer under an established and legally based procedure - by deposit - purchase - gift - or bequest






6. Process of transferring physical custody of documentary materials to an archival institution






7. Process that ensures that an organization does not assume an unacceptable level of risk; includes both records risk analysis and records risk assessment procedures






8. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records






9. Principle that individuals - organizations - and the community are responsible for their actions and may be required to explain them to others






10. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key






11. An index in which successive entries are added or interfiled as the records collection grows






12. Process of creating a form - based on forms analysis - that meets the requirements of its potential use






13. A hierarchy of terms in a classification scheme that progresses from general to specific terms (e.g. - birds - perching birds - swallows)






14. Application of records management principles and techniques to general instructions - bulletins - policies/procedures - or other official issuances






15. A word - number - letter - or any combination of them - in a filing segment - considered when coding and arranging files






16. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.






17. Insurance that provides coverage for errors and/or omissions by vendor employees






18. Fees associated with the removal of records stored under a contract with a storage provider. May be related to the permanent removal of stored items from the facility and to records abandoned by a client.






19. In imaging systems - any document or chart containing identification information about the content






20. Regular distribution of records (especially vital records) to additional locations as a method of protection






21. A method of filing that treats each word as an individual filing unit






22. A type of liability insurance that provides additional coverage above and beyond the coverage normally provided under GL - auto - and homeowner's insurance.






23. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder






24. An electronic symbol or process attached to or logically associated with an electronic record and executed or adopted with the intent to authenticate the record






25. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free






26. Records that relate to the substantive activities an organization undertakes to accomplish its mission or mandate






27. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy






28. A system of filing records continuously - from one row to another - in a winding format






29. An optical disk that can store up to 700 MB of data






30. Infrastructure - processes - and technologies used to store - generate - manipulate - and transmit information to support an organization






31. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i






32. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen






33. A sorting technique that orders entries based on each character in a heading without regard for spaces or punctuation






34. A numeric filing system in which the first digits are used as the method of organizing and finding in a records management system






35. A management concept whereby approval is sought for a proposal stating that acceptance now will be less costly than a future alternative






36. A fire suppression system used as an alternative to Halon and water; it does not deplete ozone in the environment






37. Process of duplicating data between sites to enable the continued use of data






38. Process of verifying that a record is what it purports to be






39. A universal format for structured documents and data on the Web having the potential to alleviate many of the interoperability problems associated with the sharing of documents and data






40. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization






41. A high-level overall plan - containing a set of principles - embracing the general goals of the organization - and used to base decisions






42. A server that is dedicated to nothing more than file-sharing






43. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein






44. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of records regardless of media. Note: Electronic records management software includes retention scheduling






45. A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval






46. A not-for-profit independent organization that provides product testing and certification.






47. A series of standards surrounding quality management - including meeting customer and regulatory requirements - making continuous performance improvements - and providing customer satisfaction






48. A records schedule governing specified series of records common to several or all agencies or administrative units of a corporate body - which are sometimes characterized as functional retention schedules






49. Relationship between the dimensions of the original or master and the corresponding dimensions of the microfilmed or photocopied image






50. A system that converts microform images to digital images and then converts the resulting images to electronic format by optical character recognition