Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. An international measure for paper based on the subdivisions of a square meter






2. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site






3. A type of liability insurance that provides additional coverage above and beyond the coverage normally provided under GL - auto - and homeowner's insurance.






4. Another form of exit fee related to material stored by a commercial storage provider for a client no longer able to pay for storing its records.






5. Relationship between the dimensions of the original or master and the corresponding dimensions of the microfilmed or photocopied image






6. Usefulness or significance of an item derived from its physical or associational qualities - inherent in its original form and generally independent of its content - that are integral to its material nature and would be lost in reproduction






7. Computer-to-computer transmission of records or data in a computer-readable format. Note: Usually in compliance with the ANSI X12 standards for defining electronic data interchange transactions or the United Nations Electronic Data Interchange for Ad






8. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)






9. A publication that defines the scope of the records management program - its authority - the services it provides - and an introduction to concepts






10. A storage medium from which data is read and to which it is written by lasers






11. Filing of entities without regard to a particular order or pattern - used with an indexing system for locating them






12. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed






13. Fees associated with the removal of records stored under a contract with a storage provider. May be related to the permanent removal of stored items from the facility and to records abandoned by a client.






14. High-density tape used for storage






15. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another






16. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs






17. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery






18. Process of creating a form - based on forms analysis - that meets the requirements of its potential use






19. Technology that uses radio frequencies to identify - track - locate - and manage items






20. Process that converts and records data from a computer directly onto microfilm






21. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy






22. An alternate facility that has the equipment and resources to immediately recover the business functions affected by the occurrence of a disaster






23. A method of calculating costs based on the item or box - not the size






24. An optical mark - usually rectangular - that has been recorded below a microfilm image and is used for counting or indexing images or frames automatically






25. Process of making an identical copy of the hard drive - including empty sectorsAlso referred to as imaging (a drive) and mirroring.






26. A filing system in which records are under primary subject headings according to the basic activities or functions of the organization






27. A server that is dedicated to nothing more than file-sharing






28. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records






29. A sorting technique that orders entries based on each character in a heading without regard for spaces or punctuation






30. A records practitioner who examines and evaluates the systems and procedures involved in creating - processing - storing - and disposing of records






31. A universal format for structured documents and data on the Web having the potential to alleviate many of the interoperability problems associated with the sharing of documents and data






32. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium






33. Specifications of a network - including its topology - information encoding - transmission protocols - error detection - and correction






34. An addressable entity - such as a computer - a storage device - or a storage subsystem - connected to a network






35. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein






36. A collection of data used as ready reference stored in a row and column format






37. Data that has been given value through analysis - interpretation - or compilation in a meaningful form






38. A fire suppression system used as an alternative to Halon and water; it does not deplete ozone in the environment






39. A language and message format used by an application program to communicate with the operating system or some other control program such as a database management system or communications protocol






40. The process of adding to the holdings of a records center or archives by transfer under an established and legally based procedure - by deposit - purchase - gift - or bequest






41. Infrastructure - processes - and technologies used to store - generate - manipulate - and transmit information to support an organization






42. Activity of preserving the integrity and/or maintaining the currency of a file by reviewing - deleting duplicates - and/or adding information






43. A copy of a document attested to be a true copy by the official custodian of the original document






44. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of records regardless of media. Note: Electronic records management software includes retention scheduling






45. Computer-output laser disk. See enterprise report management (ERM).






46. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen






47. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)






48. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key






49. An electronic symbol or process attached to or logically associated with an electronic record and executed or adopted with the intent to authenticate the record






50. Worth of records for the conduct of current or future financial business and/or evidence thereof