Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Worth of records for the conduct of current or future financial business and/or evidence thereof






2. A structure used for classifying materials into a hierarchy of categories and subcategories






3. Usefulness or significance of an item derived from its physical or associational qualities - inherent in its original form and generally independent of its content - that are integral to its material nature and would be lost in reproduction






4. A system that collects and processes data - generating information for decision-making - planning - program implementation - and control






5. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site






6. Process of transferring physical custody of documentary materials to an archival institution






7. One or more filing units that comprise an entire personal - organizational - or governmental name used in coding and arranging files






8. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as

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9. A language and message format used by an application program to communicate with the operating system or some other control program such as a database management system or communications protocol






10. A fire suppression system used as an alternative to Halon and water; it does not deplete ozone in the environment






11. An addressable entity - such as a computer - a storage device - or a storage subsystem - connected to a network






12. Underlying systems and processes necessary to support the trustworthiness and wide-scale use of public key encryption to authenticate individuals in a digital environment - especially over the Internet






13. An artificial intelligence application that uses a knowledge base of human expertise to aid in solving problems. Note: The problem-solving capability is based on the quality of the data and rules obtained from the human expert.






14. Function that establishes standards for the creation - design - analysis - revision - procurement - and warehousing of all forms within an organization regardless of format or medium






15. Instructions - exhibits - and/or other methodologies to follow in order to complete tasks in a predictable and orderly way






16. Regular distribution of records (especially vital records) to additional locations as a method of protection






17. Relationship between the dimensions of the original or master and the corresponding dimensions of the microfilmed or photocopied image






18. A logical and systematic arrangement for classifying records into subject groups or categories based on some definite scheme of natural relationships representing numbers - letters - or key words for identification






19. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'






20. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context






21. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs






22. Field of management responsible for the efficient and systematic control of the creation - receipt - maintenance - use - and disposition of records - including processes for capturing and maintaining evidence of and information about business activit






23. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records






24. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium






25. A collection of data used as ready reference stored in a row and column format






26. Management of the conditions where records are stored - including temperature - humidity - air quality - light - and pests






27. A copy of a document attested to be a true copy by the official custodian of the original document






28. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster






29. A numeric filing system in which the middle digits are used as the finding aid to organize the filing system






30. A high-capacity recording media that uses half-inch magnetic tape often used for midrange to high-end backup requirements






31. A record needed to perform current operations - subject to frequent use - and usually located near the user Also referred to as current record.






32. A record created by a continuously varying quantity that reflects variations in some quantity - such as photographs and films made with light-sensitive media - National Television System Committee (NTSC) and phase alternating line (PAL) video recordi






33. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)






34. A record that is infrequently referred to but is still needed for reference






35. Filing of entities without regard to a particular order or pattern - used with an indexing system for locating them






36. Quality of being whole and unaltered from loss - tampering - or corruption






37. Optical storage media that can store up to 4.7 GB of data - or the equivalent of 7 CDs - on a single-sided - single-layer disc - or up to 8.5 GB on a single-sided - dual-layer disc. Note: DVDs are available in read-only (DVD) - write-once (DVD+R and






38. An international measure for paper based on the subdivisions of a square meter






39. Another form of exit fee related to material stored by a commercial storage provider for a client no longer able to pay for storing its records.






40. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free






41. Insurance that provides coverage for errors and/or omissions by vendor employees






42. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen






43. Computer hardware and/or software configured to interface between networks that use different protocols






44. A type of liability insurance that provides additional coverage above and beyond the coverage normally provided under GL - auto - and homeowner's insurance.






45. A system that transforms reports into documents and data that can be searched - accessed - and leveraged in business processes






46. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms






47. Individual responsible for coordinating records management activities within a department and acting as liaison between the department and the records manager/administrator






48. Process of making an identical copy of the hard drive - including empty sectorsAlso referred to as imaging (a drive) and mirroring.






49. Disaster planning service that involves moving data over a network to a secure remote site according to an established schedule






50. A publication that defines the scope of the records management program - its authority - the services it provides - and an introduction to concepts