Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. An optical mark - usually rectangular - that has been recorded below a microfilm image and is used for counting or indexing images or frames automatically






2. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context






3. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms






4. A class of powerful - general purpose computers that can manage large amounts of data at high speed. Mainframes often provide processing to many connected terminals






5. A flexible - transparent sheet of film bearing a number of microimages arranged in a grid pattern with a heading area across the top






6. A digital file that stores structured data






7. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein






8. Process of duplicating data between sites to enable the continued use of data






9. Sum of the qualities of a record that establish the origin - reliability - trustworthiness - and correctness of its content






10. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information






11. An index in which successive entries are added or interfiled as the records collection grows






12. Software that controls the storage - modification - and retrieval of data stored in a database






13. A numeric filing system in which the middle digits are used as the finding aid to organize the filing system






14. High-density tape used for storage






15. The process of adding to the holdings of a records center or archives by transfer under an established and legally based procedure - by deposit - purchase - gift - or bequest






16. Regular distribution of records (especially vital records) to additional locations as a method of protection






17. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i






18. Recorded information - regardless of medium or characteristics - made or received by an organization in pursuance of legal obligations or in the transaction of business






19. Worth of records for the conduct of current or future financial business and/or evidence thereof






20. Computer-output laser disk. See enterprise report management (ERM).






21. Another form of exit fee related to material stored by a commercial storage provider for a client no longer able to pay for storing its records.






22. A high-capacity recording media that uses half-inch magnetic tape often used for midrange to high-end backup requirements






23. A coding system using numbers with two or more parts separated by a dash - space - or comma - An unlimited number of items may be included under any one division or subdivision.






24. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'






25. Process of verifying that a record is what it purports to be






26. One or more filing units that comprise an entire personal - organizational - or governmental name used in coding and arranging files






27. Computer hardware and/or software configured to interface between networks that use different protocols






28. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed






29. A listing organized by the sound of a word rather than its spelling






30. A document that lists the records being transferred from one area to another - may also transfer legal responsibility for and the physical custody of the records.






31. Recorded information or object which can be treated as a unit






32. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)






33. A system of numeric filing using the last two or three digits right to left of each number as the primary division under which the record is filed






34. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo






35. Usefulness or significance of an item derived from its physical or associational qualities - inherent in its original form and generally independent of its content - that are integral to its material nature and would be lost in reproduction






36. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key






37. An archivist who has successfully met all criteria for membership in the Academy of Certified Archivists (ACA)






38. An addressable entity - such as a computer - a storage device - or a storage subsystem - connected to a network






39. Infrastructure - processes - and technologies used to store - generate - manipulate - and transmit information to support an organization






40. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another






41. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.






42. A rapid entry system - usually used as part of disaster recovery / emergency response program






43. Principle that individuals - organizations - and the community are responsible for their actions and may be required to explain them to others






44. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records






45. A numeric system for classifying records by subject in units of 10 and coded for arrangement in numeric order. Note: An unlimited number of subdivisions are permitted through the use of digits to the right of the decimal point.






46. An electronic data processing card with an opening that contains one frame of microfilm This frame is usually cut from a roll of microfilm. Characteristics of aperture cards are specified in several standards including Unitized Microfilm Carriers (Ap






47. Relationship between the dimensions of the original or master and the corresponding dimensions of the microfilmed or photocopied image






48. Optical storage media that can store up to 4.7 GB of data - or the equivalent of 7 CDs - on a single-sided - single-layer disc - or up to 8.5 GB on a single-sided - dual-layer disc. Note: DVDs are available in read-only (DVD) - write-once (DVD+R and






49. A records schedule governing specified series of records common to several or all agencies or administrative units of a corporate body - which are sometimes characterized as functional retention schedules






50. A filing system in which records are under primary subject headings according to the basic activities or functions of the organization