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Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval






2. A method of filing that treats each word as an individual filing unit






3. A rapid entry system - usually used as part of disaster recovery / emergency response program






4. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'






5. Recorded information - regardless of medium or characteristics - made or received by an organization in pursuance of legal obligations or in the transaction of business






6. Disaster planning service that involves moving data over a network to a secure remote site according to an established schedule






7. In imaging systems - any document or chart containing identification information about the content






8. An indexing scheme by which terms may be correlated or combined to show interrelationships - the purpose of which is to facilitate more precise retrieval






9. A record that is infrequently referred to but is still needed for reference






10. Field of management responsible for the efficient and systematic control of the creation - receipt - maintenance - use - and disposition of records - including processes for capturing and maintaining evidence of and information about business activit






11. Instructions - exhibits - and/or other methodologies to follow in order to complete tasks in a predictable and orderly way






12. A flexible - transparent sheet of film bearing a number of microimages arranged in a grid pattern with a heading area across the top






13. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium






14. A record needed to perform current operations - subject to frequent use - and usually located near the user Also referred to as current record.






15. An international measure for paper based on the subdivisions of a square meter






16. A method of access to records requiring prior use of an external index






17. One or more filing units that comprise an entire personal - organizational - or governmental name used in coding and arranging files






18. A language and message format used by an application program to communicate with the operating system or some other control program such as a database management system or communications protocol






19. A numeric system for classifying records by subject in units of 10 and coded for arrangement in numeric order. Note: An unlimited number of subdivisions are permitted through the use of digits to the right of the decimal point.






20. A system that permits access to files without reference to an index or other finding aid






21. Time required to locate a record - which is determined by dividing the total minutes used to retrieve items by the total number of requests






22. A directory of information about the definition - structure - and usage of data that does not contain the data itself but contains the name of each data element - its definition - where and how it is used - and its relationship to other data






23. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.






24. A publication that defines the scope of the records management program - its authority - the services it provides - and an introduction to concepts






25. Individual responsible for coordinating records management activities within a department and acting as liaison between the department and the records manager/administrator






26. An optical mark - usually rectangular - that has been recorded below a microfilm image and is used for counting or indexing images or frames automatically






27. Process of making an identical copy of the hard drive - including empty sectorsAlso referred to as imaging (a drive) and mirroring.






28. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen






29. An archivist who has successfully met all criteria for membership in the Academy of Certified Archivists (ACA)






30. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site






31. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster






32. A file issued by a certificate authority that binds an individual or organization to a public key so that the identity of the individual or organization can be authenticated






33. Insurance that provides coverage for errors and/or omissions by vendor employees






34. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments






35. Records that relate to the substantive activities an organization undertakes to accomplish its mission or mandate






36. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)






37. A computer security mechanism that is designed to control access to or from a specified system according to the network policy






38. Compact shelving






39. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures






40. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein






41. Principle that a body of records resulting from the same activity must be preserved as a group - without division - separation - or addition to protect the evidential and informational value that can be discerned from its context






42. A records practitioner who examines and evaluates the systems and procedures involved in creating - processing - storing - and disposing of records






43. A climate-controlled - high security commercial storage facility. This style vault stores magnetic media - long-term or permanent hard-copy records - and other temperature/humidity sensitive items such as microfiche - microfilm - computer tapes - CDs






44. Probable annual dollar loss associated with the loss of a specific vital records series The total expected annual loss to an organization is the sum of the expected annualized losses calculated for each vital records series






45. Infrastructure - processes - and technologies used to store - generate - manipulate - and transmit information to support an organization






46. A system that contains the capability to retrieve a specific frame of microfilm according to its coded location on a particular roll






47. A system in which related material is filed under a major subject and its subheadings






48. Specifications of a network - including its topology - information encoding - transmission protocols - error detection - and correction






49. A standard that specifies requirements for an environmental management system. It applies to those environmental aspects in which the organization has control and influence.






50. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as

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