Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A logical and systematic arrangement for classifying records into subject groups or categories based on some definite scheme of natural relationships representing numbers - letters - or key words for identification






2. A publication that defines the scope of the records management program - its authority - the services it provides - and an introduction to concepts






3. Disaster planning service that involves moving data over a network to a secure remote site according to an established schedule






4. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free






5. Computer hardware and/or software configured to interface between networks that use different protocols






6. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information






7. A type of liability insurance that provides additional coverage above and beyond the coverage normally provided under GL - auto - and homeowner's insurance.






8. A numeric filing system in which the first digits are used as the method of organizing and finding in a records management system






9. Process of transferring physical custody of documentary materials to an archival institution






10. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster






11. Underlying systems and processes necessary to support the trustworthiness and wide-scale use of public key encryption to authenticate individuals in a digital environment - especially over the Internet






12. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium






13. Data that has been given value through analysis - interpretation - or compilation in a meaningful form






14. One or more filing units that comprise an entire personal - organizational - or governmental name used in coding and arranging files






15. A filing system in which records are under primary subject headings according to the basic activities or functions of the organization






16. The process of adding to the holdings of a records center or archives by transfer under an established and legally based procedure - by deposit - purchase - gift - or bequest






17. Recorded information or object which can be treated as a unit






18. A fire suppression system used as an alternative to Halon and water; it does not deplete ozone in the environment






19. Optical storage media that can store up to 4.7 GB of data - or the equivalent of 7 CDs - on a single-sided - single-layer disc - or up to 8.5 GB on a single-sided - dual-layer disc. Note: DVDs are available in read-only (DVD) - write-once (DVD+R and






20. An index in which successive entries are added or interfiled as the records collection grows






21. A comprehensive list of records series - indicating for each the length of time it is to be maintained and its disposition






22. Fees associated with the removal of records stored under a contract with a storage provider. May be related to the permanent removal of stored items from the facility and to records abandoned by a client.






23. Independent review and examination of records and activities to test for compliance with established policies or standards - often with recommendations for changes in controls or procedures






24. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy






25. A document that lists the records being transferred from one area to another - may also transfer legal responsibility for and the physical custody of the records.






26. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery






27. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another






28. Sum of the qualities of a record that establish the origin - reliability - trustworthiness - and correctness of its content






29. An electronic data processing card with an opening that contains one frame of microfilm This frame is usually cut from a roll of microfilm. Characteristics of aperture cards are specified in several standards including Unitized Microfilm Carriers (Ap






30. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of records regardless of media. Note: Electronic records management software includes retention scheduling






31. A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval






32. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs






33. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.






34. Application of records management principles and techniques to general instructions - bulletins - policies/procedures - or other official issuances






35. Documented requirements containing the particulars with which a system or project must conform






36. A system that collects and processes data - generating information for decision-making - planning - program implementation - and control






37. Field of management responsible for the efficient and systematic control of the creation - receipt - maintenance - use - and disposition of records - including processes for capturing and maintaining evidence of and information about business activit






38. An alphanumeric system in which numerals precede alphabetic coding






39. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i






40. A technique that enables special characters printed in magnetic ink to be read and input rapidly and accurately into a computer






41. A hierarchy of terms in a classification scheme that progresses from general to specific terms (e.g. - birds - perching birds - swallows)






42. A sorting technique that orders entries based on each character in a heading without regard for spaces or punctuation






43. Time required to locate a record - which is determined by dividing the total minutes used to retrieve items by the total number of requests






44. Process that converts and records data from a computer directly onto microfilm






45. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language






46. A coding system using numbers with two or more parts separated by a dash - space - or comma - An unlimited number of items may be included under any one division or subdivision.






47. Instructions - exhibits - and/or other methodologies to follow in order to complete tasks in a predictable and orderly way






48. High-density tape used for storage






49. Linear capacity of filing expressed in inches - For example - 25 filing inches are in a standard letter-size vertical file drawer.






50. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)