Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. An optical disk that can store up to 700 MB of data






2. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures






3. A numeric filing system in which the middle digits are used as the finding aid to organize the filing system






4. Software that controls the storage - modification - and retrieval of data stored in a database






5. Sum of the qualities of a record that establish the origin - reliability - trustworthiness - and correctness of its content






6. Instructions - exhibits - and/or other methodologies to follow in order to complete tasks in a predictable and orderly way






7. A system that contains the capability to retrieve a specific frame of microfilm according to its coded location on a particular roll






8. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context






9. Qualities of a record that demonstrate its trustworthiness over time






10. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records






11. Process of making an identical copy of the hard drive - including empty sectorsAlso referred to as imaging (a drive) and mirroring.






12. Relationship between the dimensions of the original or master and the corresponding dimensions of the microfilmed or photocopied image






13. A system of filing records continuously - from one row to another - in a winding format






14. A technology to write data onto a storage medium and which does not permit changes






15. A management concept whereby approval is sought for a proposal stating that acceptance now will be less costly than a future alternative






16. Ability of an image or an imaging system to capture fine detail - may be measured in dots per inch.






17. Infrastructure - processes - and technologies used to store - generate - manipulate - and transmit information to support an organization






18. A file issued by a certificate authority that binds an individual or organization to a public key so that the identity of the individual or organization can be authenticated






19. Rows of shelving used for compact storage - which travel on tracks and allow one or more aisles to be opened to access the system






20. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms






21. Principle that a body of records resulting from the same activity must be preserved as a group - without division - separation - or addition to protect the evidential and informational value that can be discerned from its context






22. An optical mark - usually rectangular - that has been recorded below a microfilm image and is used for counting or indexing images or frames automatically






23. Independent review and examination of records and activities to test for compliance with established policies or standards - often with recommendations for changes in controls or procedures






24. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery






25. A device generally used as backup power for electronic devices and equipment






26. A language and message format used by an application program to communicate with the operating system or some other control program such as a database management system or communications protocol






27. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder






28. Technology that uses radio frequencies to identify - track - locate - and manage items






29. A system that transforms reports into documents and data that can be searched - accessed - and leveraged in business processes






30. Activity of preserving the integrity and/or maintaining the currency of a file by reviewing - deleting duplicates - and/or adding information






31. A type of liability insurance that provides additional coverage above and beyond the coverage normally provided under GL - auto - and homeowner's insurance.






32. A standard that specifies requirements for an environmental management system. It applies to those environmental aspects in which the organization has control and influence.






33. Recorded information or object which can be treated as a unit






34. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as

Warning: Invalid argument supplied for foreach() in /var/www/html/basicversity.com/show_quiz.php on line 183


35. A method of calculating costs based on the item or box - not the size






36. Computer-output laser disk. See enterprise report management (ERM).






37. A numeric system for classifying records by subject in units of 10 and coded for arrangement in numeric order. Note: An unlimited number of subdivisions are permitted through the use of digits to the right of the decimal point.






38. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language






39. Linear capacity of filing expressed in inches - For example - 25 filing inches are in a standard letter-size vertical file drawer.






40. An indexing scheme by which terms may be correlated or combined to show interrelationships - the purpose of which is to facilitate more precise retrieval






41. A records schedule governing specified series of records common to several or all agencies or administrative units of a corporate body - which are sometimes characterized as functional retention schedules






42. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.






43. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)






44. Recorded information - regardless of medium or characteristics - made or received by an organization in pursuance of legal obligations or in the transaction of business






45. Time required to locate a record - which is determined by dividing the total minutes used to retrieve items by the total number of requests






46. A structure used for classifying materials into a hierarchy of categories and subcategories






47. An archivist who has successfully met all criteria for membership in the Academy of Certified Archivists (ACA)






48. An alphanumeric system in which numerals precede alphabetic coding






49. Process of verifying that a record is what it purports to be






50. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster