Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Computer-to-computer transmission of records or data in a computer-readable format. Note: Usually in compliance with the ANSI X12 standards for defining electronic data interchange transactions or the United Nations Electronic Data Interchange for Ad






2. Usefulness or significance of an item derived from its physical or associational qualities - inherent in its original form and generally independent of its content - that are integral to its material nature and would be lost in reproduction






3. Technology that uses radio frequencies to identify - track - locate - and manage items






4. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo






5. A publication that defines the scope of the records management program - its authority - the services it provides - and an introduction to concepts






6. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another






7. A classification system that uses a combination of letters and numbers - in combination with punctuation marks - to develop codes for classifying and retrieving information






8. A storage medium from which data is read and to which it is written by lasers






9. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen






10. A system that permits access to files without reference to an index or other finding aid






11. A language and message format used by an application program to communicate with the operating system or some other control program such as a database management system or communications protocol






12. Optical storage media that can store up to 4.7 GB of data - or the equivalent of 7 CDs - on a single-sided - single-layer disc - or up to 8.5 GB on a single-sided - dual-layer disc. Note: DVDs are available in read-only (DVD) - write-once (DVD+R and






13. Computer hardware and/or software configured to interface between networks that use different protocols






14. A computer security mechanism that is designed to control access to or from a specified system according to the network policy






15. Software that controls the storage - modification - and retrieval of data stored in a database






16. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster






17. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'






18. A filing system in which records are under primary subject headings according to the basic activities or functions of the organization






19. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language






20. An alphanumeric system in which numerals precede alphabetic coding






21. Process of verifying that a record is what it purports to be






22. Relationship between the dimensions of the original or master and the corresponding dimensions of the microfilmed or photocopied image






23. A listing organized by the sound of a word rather than its spelling






24. An electronic data processing card with an opening that contains one frame of microfilm This frame is usually cut from a roll of microfilm. Characteristics of aperture cards are specified in several standards including Unitized Microfilm Carriers (Ap






25. A standard that specifies requirements for an environmental management system. It applies to those environmental aspects in which the organization has control and influence.






26. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs






27. A structure used for classifying materials into a hierarchy of categories and subcategories






28. A server that is dedicated to nothing more than file-sharing






29. Fees associated with the removal of records stored under a contract with a storage provider. May be related to the permanent removal of stored items from the facility and to records abandoned by a client.






30. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as

Warning: Invalid argument supplied for foreach() in /var/www/html/basicversity.com/show_quiz.php on line 183


31. An archivist who has successfully met all criteria for membership in the Academy of Certified Archivists (ACA)






32. A rapid entry system - usually used as part of disaster recovery / emergency response program






33. A method of filing that treats each word as an individual filing unit






34. A word - number - letter - or any combination of them - in a filing segment - considered when coding and arranging files






35. A collection of data used as ready reference stored in a row and column format






36. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.






37. A coding system using numbers with two or more parts separated by a dash - space - or comma - An unlimited number of items may be included under any one division or subdivision.






38. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context






39. Data that has been given value through analysis - interpretation - or compilation in a meaningful form






40. A system that transforms reports into documents and data that can be searched - accessed - and leveraged in business processes






41. Recorded information or object which can be treated as a unit






42. A system in which related material is filed under a major subject and its subheadings






43. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records






44. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i






45. An arrangement of filing in which records are filed under broad - major headings and then under the specific subheading to which they relate. Headings and subheadings are arranged alphabetically






46. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder






47. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein






48. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)






49. A method - material - or practice developed through consensus by experts in the field - which leads to results that are consistent - predictable - and desirable






50. Allocation of the costs of programs - functions - or services to the groups who use them