Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Allocation of the costs of programs - functions - or services to the groups who use them






2. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language






3. Principle that a body of records resulting from the same activity must be preserved as a group - without division - separation - or addition to protect the evidential and informational value that can be discerned from its context






4. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs






5. A record needed to perform current operations - subject to frequent use - and usually located near the user Also referred to as current record.






6. A file issued by a certificate authority that binds an individual or organization to a public key so that the identity of the individual or organization can be authenticated






7. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)






8. Process that converts and records data from a computer directly onto microfilm






9. A system of filing records continuously - from one row to another - in a winding format






10. A records schedule governing specified series of records common to several or all agencies or administrative units of a corporate body - which are sometimes characterized as functional retention schedules






11. A climate-controlled - high security commercial storage facility. This style vault stores magnetic media - long-term or permanent hard-copy records - and other temperature/humidity sensitive items such as microfiche - microfilm - computer tapes - CDs






12. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records






13. A record created by a continuously varying quantity that reflects variations in some quantity - such as photographs and films made with light-sensitive media - National Television System Committee (NTSC) and phase alternating line (PAL) video recordi






14. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key






15. Disaster planning service that involves moving data over a network to a secure remote site according to an established schedule






16. Infrastructure - processes - and technologies used to store - generate - manipulate - and transmit information to support an organization






17. Underlying systems and processes necessary to support the trustworthiness and wide-scale use of public key encryption to authenticate individuals in a digital environment - especially over the Internet






18. A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval






19. Management of the conditions where records are stored - including temperature - humidity - air quality - light - and pests






20. A method - material - or practice developed through consensus by experts in the field - which leads to results that are consistent - predictable - and desirable






21. A management concept whereby approval is sought for a proposal stating that acceptance now will be less costly than a future alternative






22. Quality of being whole and unaltered from loss - tampering - or corruption






23. Use of special fire-resistant and environmentally controlled records protection equipment and vaults designed for the protection of the media being stored






24. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin






25. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of records regardless of media. Note: Electronic records management software includes retention scheduling






26. The process of adding to the holdings of a records center or archives by transfer under an established and legally based procedure - by deposit - purchase - gift - or bequest






27. Function that establishes standards for the creation - design - analysis - revision - procurement - and warehousing of all forms within an organization regardless of format or medium






28. A comprehensive list of records series - indicating for each the length of time it is to be maintained and its disposition






29. Process of creating a form - based on forms analysis - that meets the requirements of its potential use






30. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key






31. A technique that enables special characters printed in magnetic ink to be read and input rapidly and accurately into a computer






32. A directory of information about the definition - structure - and usage of data that does not contain the data itself but contains the name of each data element - its definition - where and how it is used - and its relationship to other data






33. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments






34. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder






35. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information






36. Application of records management principles and techniques to general instructions - bulletins - policies/procedures - or other official issuances






37. A word - number - letter - or any combination of them - in a filing segment - considered when coding and arranging files






38. A system that contains the capability to retrieve a specific frame of microfilm according to its coded location on a particular roll






39. A point where a record series is broken into regular segments that can be disposed of as a block






40. Process that ensures that an organization does not assume an unacceptable level of risk; includes both records risk analysis and records risk assessment procedures






41. Specifications of a network - including its topology - information encoding - transmission protocols - error detection - and correction






42. Qualities of a record that demonstrate its trustworthiness over time






43. Technology that uses radio frequencies to identify - track - locate - and manage items






44. An addressable entity - such as a computer - a storage device - or a storage subsystem - connected to a network






45. Software that controls the storage - modification - and retrieval of data stored in a database






46. Independent review and examination of records and activities to test for compliance with established policies or standards - often with recommendations for changes in controls or procedures






47. Process of verifying that a record is what it purports to be






48. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo






49. Process of duplicating data between sites to enable the continued use of data






50. A system that permits access to files without reference to an index or other finding aid