Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Process that ensures that an organization does not assume an unacceptable level of risk; includes both records risk analysis and records risk assessment procedures






2. A technology to write data onto a storage medium and which does not permit changes






3. A numeric filing system in which the first digits are used as the method of organizing and finding in a records management system






4. Ability of an image or an imaging system to capture fine detail - may be measured in dots per inch.






5. A technique that enables special characters printed in magnetic ink to be read and input rapidly and accurately into a computer






6. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of records regardless of media. Note: Electronic records management software includes retention scheduling






7. An area for lower-cost storage - maintenance - and reference use of semiactive records pending their ultimate disposition






8. A listing organized by the sound of a word rather than its spelling






9. Usefulness or significance of an item derived from its physical or associational qualities - inherent in its original form and generally independent of its content - that are integral to its material nature and would be lost in reproduction






10. An index in which successive entries are added or interfiled as the records collection grows






11. A method of access to records requiring prior use of an external index






12. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another






13. A records practitioner who examines and evaluates the systems and procedures involved in creating - processing - storing - and disposing of records






14. A fire suppression system used as an alternative to Halon and water; it does not deplete ozone in the environment






15. Disaster planning service that involves moving data over a network to a secure remote site according to an established schedule






16. An optical disk that can store up to 700 MB of data






17. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records






18. Fees associated with the removal of records stored under a contract with a storage provider. May be related to the permanent removal of stored items from the facility and to records abandoned by a client.






19. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.






20. Process of creating a form - based on forms analysis - that meets the requirements of its potential use






21. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)






22. A device generally used as backup power for electronic devices and equipment






23. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein






24. A flexible - transparent sheet of film bearing a number of microimages arranged in a grid pattern with a heading area across the top






25. A management concept whereby approval is sought for a proposal stating that acceptance now will be less costly than a future alternative






26. A not-for-profit independent organization that provides product testing and certification.






27. Records that relate to the substantive activities an organization undertakes to accomplish its mission or mandate






28. A system that contains the capability to retrieve a specific frame of microfilm according to its coded location on a particular roll






29. A classification system that uses a combination of letters and numbers - in combination with punctuation marks - to develop codes for classifying and retrieving information






30. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language






31. A server that is dedicated to nothing more than file-sharing






32. A file issued by a certificate authority that binds an individual or organization to a public key so that the identity of the individual or organization can be authenticated






33. A high-level overall plan - containing a set of principles - embracing the general goals of the organization - and used to base decisions






34. Optical storage media that can store up to 4.7 GB of data - or the equivalent of 7 CDs - on a single-sided - single-layer disc - or up to 8.5 GB on a single-sided - dual-layer disc. Note: DVDs are available in read-only (DVD) - write-once (DVD+R and






35. Use of special fire-resistant and environmentally controlled records protection equipment and vaults designed for the protection of the media being stored






36. The process of adding to the holdings of a records center or archives by transfer under an established and legally based procedure - by deposit - purchase - gift - or bequest






37. Field of management responsible for the efficient and systematic control of the creation - receipt - maintenance - use - and disposition of records - including processes for capturing and maintaining evidence of and information about business activit






38. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures






39. An indexing scheme by which terms may be correlated or combined to show interrelationships - the purpose of which is to facilitate more precise retrieval






40. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i






41. A system that converts microform images to digital images and then converts the resulting images to electronic format by optical character recognition






42. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen






43. A records schedule governing specified series of records common to several or all agencies or administrative units of a corporate body - which are sometimes characterized as functional retention schedules






44. An archivist who has successfully met all criteria for membership in the Academy of Certified Archivists (ACA)






45. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy






46. A document that lists the records being transferred from one area to another - may also transfer legal responsibility for and the physical custody of the records.






47. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster






48. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.






49. High-density tape used for storage






50. A universal format for structured documents and data on the Web having the potential to alleviate many of the interoperability problems associated with the sharing of documents and data