Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A detailed listing that includes the types - locations - dates - volumes - equipment - classification systems - and usage data of an organization's records in order to evaluate - appraise - and organize the information






2. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i






3. An artificial intelligence application that uses a knowledge base of human expertise to aid in solving problems. Note: The problem-solving capability is based on the quality of the data and rules obtained from the human expert.






4. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin






5. A method - material - or practice developed through consensus by experts in the field - which leads to results that are consistent - predictable - and desirable






6. Recorded information - regardless of medium or characteristics - made or received by an organization in pursuance of legal obligations or in the transaction of business






7. A record that is infrequently referred to but is still needed for reference






8. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another






9. The application of records management principles to electronic records






10. A final administrative action taken with regard to records - including destruction - transfer to another entity - or permanent preservation






11. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key






12. An indexing scheme by which terms may be correlated or combined to show interrelationships - the purpose of which is to facilitate more precise retrieval






13. An arrangement of filing in which records are filed under broad - major headings and then under the specific subheading to which they relate. Headings and subheadings are arranged alphabetically






14. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)






15. Process of transferring physical custody of documentary materials to an archival institution






16. A standard that specifies requirements for an environmental management system. It applies to those environmental aspects in which the organization has control and influence.






17. Optical storage media that can store up to 4.7 GB of data - or the equivalent of 7 CDs - on a single-sided - single-layer disc - or up to 8.5 GB on a single-sided - dual-layer disc. Note: DVDs are available in read-only (DVD) - write-once (DVD+R and






18. An archivist who has successfully met all criteria for membership in the Academy of Certified Archivists (ACA)






19. Technology that uses radio frequencies to identify - track - locate - and manage items






20. Quality of being whole and unaltered from loss - tampering - or corruption






21. A records practitioner who examines and evaluates the systems and procedures involved in creating - processing - storing - and disposing of records






22. A records schedule governing specified series of records common to several or all agencies or administrative units of a corporate body - which are sometimes characterized as functional retention schedules






23. A system in which related material is filed under a major subject and its subheadings






24. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder






25. A rapid entry system - usually used as part of disaster recovery / emergency response program






26. An alternate facility that has the equipment and resources to immediately recover the business functions affected by the occurrence of a disaster






27. A method of filing that treats each word as an individual filing unit






28. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records






29. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of records regardless of media. Note: Electronic records management software includes retention scheduling






30. Principle that individuals - organizations - and the community are responsible for their actions and may be required to explain them to others






31. A system that permits access to files without reference to an index or other finding aid






32. A not-for-profit independent organization that provides product testing and certification.






33. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.






34. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization






35. A publication that defines the scope of the records management program - its authority - the services it provides - and an introduction to concepts






36. A logical and systematic arrangement for classifying records into subject groups or categories based on some definite scheme of natural relationships representing numbers - letters - or key words for identification






37. A numeric system for classifying records by subject in units of 10 and coded for arrangement in numeric order. Note: An unlimited number of subdivisions are permitted through the use of digits to the right of the decimal point.






38. Recorded information or object which can be treated as a unit






39. Archival quality polyester-based film containing images produced by exposure of light sensitive silver halide crystals suspended in a gelatin emulsion






40. In imaging systems - any document or chart containing identification information about the content






41. Computer-to-computer transmission of records or data in a computer-readable format. Note: Usually in compliance with the ANSI X12 standards for defining electronic data interchange transactions or the United Nations Electronic Data Interchange for Ad






42. A language and message format used by an application program to communicate with the operating system or some other control program such as a database management system or communications protocol






43. High-density tape used for storage






44. Regular distribution of records (especially vital records) to additional locations as a method of protection






45. Data that has been given value through analysis - interpretation - or compilation in a meaningful form






46. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures






47. An optical disk that can store up to 700 MB of data






48. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context






49. An alphanumeric system in which numerals precede alphabetic coding






50. Another form of exit fee related to material stored by a commercial storage provider for a client no longer able to pay for storing its records.