Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'






2. An arrangement of filing in which records are filed under broad - major headings and then under the specific subheading to which they relate. Headings and subheadings are arranged alphabetically






3. A records schedule governing specified series of records common to several or all agencies or administrative units of a corporate body - which are sometimes characterized as functional retention schedules






4. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery






5. A record that is infrequently referred to but is still needed for reference






6. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms






7. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization






8. A method of calculating costs based on the item or box - not the size






9. A fire suppression system used as an alternative to Halon and water; it does not deplete ozone in the environment






10. Technology that uses radio frequencies to identify - track - locate - and manage items






11. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments






12. High-density tape used for storage






13. A listing organized by the sound of a word rather than its spelling






14. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records






15. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free






16. Process of making an identical copy of the hard drive - including empty sectorsAlso referred to as imaging (a drive) and mirroring.






17. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein






18. Rows of shelving used for compact storage - which travel on tracks and allow one or more aisles to be opened to access the system






19. Computer-to-computer transmission of records or data in a computer-readable format. Note: Usually in compliance with the ANSI X12 standards for defining electronic data interchange transactions or the United Nations Electronic Data Interchange for Ad






20. One or more filing units that comprise an entire personal - organizational - or governmental name used in coding and arranging files






21. A record created by a continuously varying quantity that reflects variations in some quantity - such as photographs and films made with light-sensitive media - National Television System Committee (NTSC) and phase alternating line (PAL) video recordi






22. Archival quality polyester-based film containing images produced by exposure of light sensitive silver halide crystals suspended in a gelatin emulsion






23. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed






24. Recorded information - regardless of medium or characteristics - made or received by an organization in pursuance of legal obligations or in the transaction of business






25. An area for lower-cost storage - maintenance - and reference use of semiactive records pending their ultimate disposition






26. A point where a record series is broken into regular segments that can be disposed of as a block






27. A system of numeric filing using the last two or three digits right to left of each number as the primary division under which the record is filed






28. A standard that specifies requirements for an environmental management system. It applies to those environmental aspects in which the organization has control and influence.






29. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records






30. A system that permits access to files without reference to an index or other finding aid






31. Qualities of a record that demonstrate its trustworthiness over time






32. Worth of records for the conduct of current or future financial business and/or evidence thereof






33. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.






34. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key






35. Function that establishes standards for the creation - design - analysis - revision - procurement - and warehousing of all forms within an organization regardless of format or medium






36. Relationship between the dimensions of the original or master and the corresponding dimensions of the microfilmed or photocopied image






37. A copy of a document attested to be a true copy by the official custodian of the original document






38. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site






39. Management of the conditions where records are stored - including temperature - humidity - air quality - light - and pests






40. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy






41. A system that transforms reports into documents and data that can be searched - accessed - and leveraged in business processes






42. Recorded information or object which can be treated as a unit






43. A document that lists the records being transferred from one area to another - may also transfer legal responsibility for and the physical custody of the records.






44. Individual responsible for coordinating records management activities within a department and acting as liaison between the department and the records manager/administrator






45. Independent review and examination of records and activities to test for compliance with established policies or standards - often with recommendations for changes in controls or procedures






46. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)






47. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium






48. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs






49. Quality of being whole and unaltered from loss - tampering - or corruption






50. An optical disk that can store up to 700 MB of data