Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. An optical disk that can store up to 700 MB of data






2. Infrastructure - processes - and technologies used to store - generate - manipulate - and transmit information to support an organization






3. Process that converts and records data from a computer directly onto microfilm






4. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization






5. A system in which related material is filed under a major subject and its subheadings






6. Records that relate to the substantive activities an organization undertakes to accomplish its mission or mandate






7. A numeric filing system in which the middle digits are used as the finding aid to organize the filing system






8. A method of access to records requiring prior use of an external index






9. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free






10. In imaging systems - any document or chart containing identification information about the content






11. A sorting technique that orders entries based on each character in a heading without regard for spaces or punctuation






12. High-density tape used for storage






13. Classification of records by geographic location usually arranged by numeric code or in alphabetic order






14. A technique that enables special characters printed in magnetic ink to be read and input rapidly and accurately into a computer






15. Rows of shelving used for compact storage - which travel on tracks and allow one or more aisles to be opened to access the system






16. An artificial intelligence application that uses a knowledge base of human expertise to aid in solving problems. Note: The problem-solving capability is based on the quality of the data and rules obtained from the human expert.






17. A flexible - transparent sheet of film bearing a number of microimages arranged in a grid pattern with a heading area across the top






18. A climate-controlled - high security commercial storage facility. This style vault stores magnetic media - long-term or permanent hard-copy records - and other temperature/humidity sensitive items such as microfiche - microfilm - computer tapes - CDs






19. One or more filing units that comprise an entire personal - organizational - or governmental name used in coding and arranging files






20. A computer security mechanism that is designed to control access to or from a specified system according to the network policy






21. Quality of being whole and unaltered from loss - tampering - or corruption






22. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster






23. A type of liability insurance that provides additional coverage above and beyond the coverage normally provided under GL - auto - and homeowner's insurance.






24. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i






25. An alternate facility that has the equipment and resources to immediately recover the business functions affected by the occurrence of a disaster






26. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information






27. A storage medium from which data is read and to which it is written by lasers






28. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin






29. A device generally used as backup power for electronic devices and equipment






30. A method of filing that treats each word as an individual filing unit






31. Application of records management principles and techniques to general instructions - bulletins - policies/procedures - or other official issuances






32. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder






33. Disaster planning service that involves moving data over a network to a secure remote site according to an established schedule






34. Specifications of a network - including its topology - information encoding - transmission protocols - error detection - and correction






35. Process of creating a form - based on forms analysis - that meets the requirements of its potential use






36. A record needed to perform current operations - subject to frequent use - and usually located near the user Also referred to as current record.






37. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.






38. A system that transforms reports into documents and data that can be searched - accessed - and leveraged in business processes






39. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein






40. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records






41. A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval






42. Individual responsible for coordinating records management activities within a department and acting as liaison between the department and the records manager/administrator






43. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy






44. A coding system using numbers with two or more parts separated by a dash - space - or comma - An unlimited number of items may be included under any one division or subdivision.






45. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms






46. A management concept whereby approval is sought for a proposal stating that acceptance now will be less costly than a future alternative






47. Field of management responsible for the efficient and systematic control of the creation - receipt - maintenance - use - and disposition of records - including processes for capturing and maintaining evidence of and information about business activit






48. Technology that uses radio frequencies to identify - track - locate - and manage items






49. A hierarchy of terms in a classification scheme that progresses from general to specific terms (e.g. - birds - perching birds - swallows)






50. A comprehensive list of records series - indicating for each the length of time it is to be maintained and its disposition