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Test your basic knowledge |
Certified Records Manager
Start Test
Study First
Subjects
:
certifications
,
it-skills
Instructions:
Answer 50 questions in 15 minutes.
If you are not ready to take this test, you can
study here
.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.
This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. An optical disk that can store up to 700 MB of data
compact disk (CD)
database
optical disk
block-numeric
2. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures
document management (DM)
digital linear tape (DLT)
record
aperture card
3. A numeric filing system in which the middle digits are used as the finding aid to organize the filing system
environmental control
forms digest
charge-back
middle-digit filing
4. Software that controls the storage - modification - and retrieval of data stored in a database
General liability insurance (GL)
mobile-aisle system
database management system (DBMS)
authenticity
5. Sum of the qualities of a record that establish the origin - reliability - trustworthiness - and correctness of its content
encyclopedic arrangement
authenticity
compact shelving
aperture card
6. Instructions - exhibits - and/or other methodologies to follow in order to complete tasks in a predictable and orderly way
authentication
private key
acid-free/alkaline-buffered paper
procedure
7. A system that contains the capability to retrieve a specific frame of microfilm according to its coded location on a particular roll
computer-assisted retrieval (CAR)
risk management
cutoff
aperture card
8. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context
intelligent character recognition (ICR)
radio frequency identification (RFID)
digital versatile disc (DVD)
uninterruptible power supply (UPS)
9. Qualities of a record that demonstrate its trustworthiness over time
mnemonic filing
reliability
environmental control
primary-digit filing
10. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records
dictionary arrangement
microfiche
reference analysis
records coordinator
11. Process of making an identical copy of the hard drive - including empty sectorsAlso referred to as imaging (a drive) and mirroring.
mirror image
decimal-numeric
radio frequency identification (RFID)
property insurance
12. Relationship between the dimensions of the original or master and the corresponding dimensions of the microfilmed or photocopied image
reduction ratio
direct access
target
microfiche
13. A system of filing records continuously - from one row to another - in a winding format
snaking
mainframe
cumulative index
procedure
14. A technology to write data onto a storage medium and which does not permit changes
policy
file maintenance
write once read many (WORM)
annualized loss expectancy
15. A management concept whereby approval is sought for a proposal stating that acceptance now will be less costly than a future alternative
cost avoidance
silver halide microfilm
resolution
certified copy
16. Ability of an image or an imaging system to capture fine detail - may be measured in dots per inch.
resolution
network-attached storage (NAS)
network architecture
disposition
17. Infrastructure - processes - and technologies used to store - generate - manipulate - and transmit information to support an organization
charge-back
protective storage
information systems (IS)
certified copy
18. A file issued by a certificate authority that binds an individual or organization to a public key so that the identity of the individual or organization can be authenticated
ISO 9000
floppy disk
warehouseman's legal liability (WLL) insurance
digital certificate
19. Rows of shelving used for compact storage - which travel on tracks and allow one or more aisles to be opened to access the system
bar code
mobile-aisle system
network architecture
digital linear tape (DLT)
20. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms
operational record
filing segment
diazo microfilm
authentication
21. Principle that a body of records resulting from the same activity must be preserved as a group - without division - separation - or addition to protect the evidential and informational value that can be discerned from its context
forms management/control
archival integrity
records inventory
reference analysis
22. An optical mark - usually rectangular - that has been recorded below a microfilm image and is used for counting or indexing images or frames automatically
blip code
consecutive-numeric filing
electronic records management (ERM)
records center
23. Independent review and examination of records and activities to test for compliance with established policies or standards - often with recommendations for changes in controls or procedures
protective storage
records analyst
environmental control
audit
24. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery
cold site
encyclopedic arrangement
indirect access
geographic filing system
25. A device generally used as backup power for electronic devices and equipment
uninterruptible power supply (UPS)
mainframe
disposition
records coordinator
26. A language and message format used by an application program to communicate with the operating system or some other control program such as a database management system or communications protocol
public key
coordinate indexing
operational record
application program interface (API)
27. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder
operational record
Halon
electronic data interchange (EDI)
property insurance
28. Technology that uses radio frequencies to identify - track - locate - and manage items
radio frequency identification (RFID)
direct access
firewall
management information systems (MIS)
29. A system that transforms reports into documents and data that can be searched - accessed - and leveraged in business processes
warehouseman's legal liability (WLL) insurance
enterprise report management (ERM)
private key
charge-back
30. Activity of preserving the integrity and/or maintaining the currency of a file by reviewing - deleting duplicates - and/or adding information
warm site
file maintenance
document
item/box (IB)
31. A type of liability insurance that provides additional coverage above and beyond the coverage normally provided under GL - auto - and homeowner's insurance.
umbrella insurance
record
general records schedule
phonetic index
32. A standard that specifies requirements for an environmental management system. It applies to those environmental aspects in which the organization has control and influence.
direct access
ISO 14001
write once read many (WORM)
disaster recovery plan
33. Recorded information or object which can be treated as a unit
document
records analyst
archival integrity
word-by-word arrangement
34. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as
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35. A method of calculating costs based on the item or box - not the size
linear tape-open (LTO)
electronic records management (ERM)
document management (DM)
item/box (IB)
36. Computer-output laser disk. See enterprise report management (ERM).
digital versatile disc (DVD)
COLD
certified copy
terminal-digit filing
37. A numeric system for classifying records by subject in units of 10 and coded for arrangement in numeric order. Note: An unlimited number of subdivisions are permitted through the use of digits to the right of the decimal point.
private key
retention schedule
decimal-numeric
warm site
38. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language
shadowing
direct access
bar code
document
39. Linear capacity of filing expressed in inches - For example - 25 filing inches are in a standard letter-size vertical file drawer.
records management manual
filing inch
magnetic media
built-in dispersal
40. An indexing scheme by which terms may be correlated or combined to show interrelationships - the purpose of which is to facilitate more precise retrieval
coordinate indexing
records coordinator
cold site
uninterruptible power supply (UPS)
41. A records schedule governing specified series of records common to several or all agencies or administrative units of a corporate body - which are sometimes characterized as functional retention schedules
electronic records management (ERM)
records manager
database management system (DBMS)
general records schedule
42. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.
reliability
CDIA+
Halon
resolution
43. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)
Exit fees
enterprise report management (ERM)
records and information management (RIM)
mnemonic filing
44. Recorded information - regardless of medium or characteristics - made or received by an organization in pursuance of legal obligations or in the transaction of business
operational record
record
records center
consecutive-numeric filing
45. Time required to locate a record - which is determined by dividing the total minutes used to retrieve items by the total number of requests
hot site
specifications
retrieval ratio
standard
46. A structure used for classifying materials into a hierarchy of categories and subcategories
block-numeric
floppy disk
taxonomy
specifications
47. An archivist who has successfully met all criteria for membership in the Academy of Certified Archivists (ACA)
disposition
Certified Archivist (CA)
blip code
records analyst
48. An alphanumeric system in which numerals precede alphabetic coding
file classification system
numeric alphabetic indexing
document management (DM)
general records schedule
49. Process of verifying that a record is what it purports to be
authentication
metric paper size
filing inch
indirect access
50. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster
warm site
FM200
microfiche
cold site