Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A classification system that uses a combination of letters and numbers - in combination with punctuation marks - to develop codes for classifying and retrieving information






2. A comprehensive list of records series - indicating for each the length of time it is to be maintained and its disposition






3. A method - material - or practice developed through consensus by experts in the field - which leads to results that are consistent - predictable - and desirable






4. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy






5. An electronic data processing card with an opening that contains one frame of microfilm This frame is usually cut from a roll of microfilm. Characteristics of aperture cards are specified in several standards including Unitized Microfilm Carriers (Ap






6. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i






7. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as

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8. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context






9. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium






10. Activity of preserving the integrity and/or maintaining the currency of a file by reviewing - deleting duplicates - and/or adding information






11. A system in which related material is filed under a major subject and its subheadings






12. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms






13. A series of standards surrounding quality management - including meeting customer and regulatory requirements - making continuous performance improvements - and providing customer satisfaction






14. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free






15. An arrangement of filing in which records are filed under broad - major headings and then under the specific subheading to which they relate. Headings and subheadings are arranged alphabetically






16. A record created by a continuously varying quantity that reflects variations in some quantity - such as photographs and films made with light-sensitive media - National Television System Committee (NTSC) and phase alternating line (PAL) video recordi






17. Records that relate to the substantive activities an organization undertakes to accomplish its mission or mandate






18. A method of filing that treats each word as an individual filing unit






19. An area for lower-cost storage - maintenance - and reference use of semiactive records pending their ultimate disposition






20. Use of special fire-resistant and environmentally controlled records protection equipment and vaults designed for the protection of the media being stored






21. An artificial intelligence application that uses a knowledge base of human expertise to aid in solving problems. Note: The problem-solving capability is based on the quality of the data and rules obtained from the human expert.






22. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information






23. An electronic symbol or process attached to or logically associated with an electronic record and executed or adopted with the intent to authenticate the record






24. Compact shelving






25. A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval






26. A final administrative action taken with regard to records - including destruction - transfer to another entity - or permanent preservation






27. Recorded information - regardless of medium or characteristics - made or received by an organization in pursuance of legal obligations or in the transaction of business






28. A method of calculating costs based on the item or box - not the size






29. Underlying systems and processes necessary to support the trustworthiness and wide-scale use of public key encryption to authenticate individuals in a digital environment - especially over the Internet






30. Principle that individuals - organizations - and the community are responsible for their actions and may be required to explain them to others






31. The process of adding to the holdings of a records center or archives by transfer under an established and legally based procedure - by deposit - purchase - gift - or bequest






32. Sum of the qualities of a record that establish the origin - reliability - trustworthiness - and correctness of its content






33. A coding system using numbers with two or more parts separated by a dash - space - or comma - An unlimited number of items may be included under any one division or subdivision.






34. Linear capacity of filing expressed in inches - For example - 25 filing inches are in a standard letter-size vertical file drawer.






35. A sorting technique that orders entries based on each character in a heading without regard for spaces or punctuation






36. A flexible - transparent sheet of film bearing a number of microimages arranged in a grid pattern with a heading area across the top






37. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records






38. Relationship between the dimensions of the original or master and the corresponding dimensions of the microfilmed or photocopied image






39. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster






40. A publication that defines the scope of the records management program - its authority - the services it provides - and an introduction to concepts






41. A numeric filing system in which the first digits are used as the method of organizing and finding in a records management system






42. Disaster planning service that involves moving data over a network to a secure remote site according to an established schedule






43. An optical disk that can store up to 700 MB of data






44. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key






45. A fire suppression system used as an alternative to Halon and water; it does not deplete ozone in the environment






46. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'






47. A record needed to perform current operations - subject to frequent use - and usually located near the user Also referred to as current record.






48. A records schedule governing specified series of records common to several or all agencies or administrative units of a corporate body - which are sometimes characterized as functional retention schedules






49. Process of creating a form - based on forms analysis - that meets the requirements of its potential use






50. Computer-output laser disk. See enterprise report management (ERM).