Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A system in which consecutively numbered records are arranged in ascending number order - from the lowest number to the highest number. Also referred to as sequential filing - serial filing - and straight numeric filing.






2. An alternate facility that has the equipment and resources to immediately recover the business functions affected by the occurrence of a disaster






3. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key






4. A document that lists the records being transferred from one area to another - may also transfer legal responsibility for and the physical custody of the records.






5. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key






6. A sorting technique that orders entries based on each character in a heading without regard for spaces or punctuation






7. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster






8. A storage medium from which data is read and to which it is written by lasers






9. A server that is dedicated to nothing more than file-sharing






10. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)






11. A record created by a continuously varying quantity that reflects variations in some quantity - such as photographs and films made with light-sensitive media - National Television System Committee (NTSC) and phase alternating line (PAL) video recordi






12. A numeric filing system in which the first digits are used as the method of organizing and finding in a records management system






13. A records practitioner who examines and evaluates the systems and procedures involved in creating - processing - storing - and disposing of records






14. Optical storage media that can store up to 4.7 GB of data - or the equivalent of 7 CDs - on a single-sided - single-layer disc - or up to 8.5 GB on a single-sided - dual-layer disc. Note: DVDs are available in read-only (DVD) - write-once (DVD+R and






15. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization






16. Principle that a body of records resulting from the same activity must be preserved as a group - without division - separation - or addition to protect the evidential and informational value that can be discerned from its context






17. A coding system using numbers with two or more parts separated by a dash - space - or comma - An unlimited number of items may be included under any one division or subdivision.






18. A system that collects and processes data - generating information for decision-making - planning - program implementation - and control






19. A method of filing that treats each word as an individual filing unit






20. A method of access to records requiring prior use of an external index






21. Rows of shelving used for compact storage - which travel on tracks and allow one or more aisles to be opened to access the system






22. High-density tape used for storage






23. A system that contains the capability to retrieve a specific frame of microfilm according to its coded location on a particular roll






24. Recorded information - regardless of medium or characteristics - made or received by an organization in pursuance of legal obligations or in the transaction of business






25. An optical disk that can store up to 700 MB of data






26. A file issued by a certificate authority that binds an individual or organization to a public key so that the identity of the individual or organization can be authenticated






27. A not-for-profit independent organization that provides product testing and certification.






28. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery






29. Time required to locate a record - which is determined by dividing the total minutes used to retrieve items by the total number of requests






30. Qualities of a record that demonstrate its trustworthiness over time






31. Quality of being whole and unaltered from loss - tampering - or corruption






32. A language and message format used by an application program to communicate with the operating system or some other control program such as a database management system or communications protocol






33. A group of related records filed/used together as a unit and evaluated as a unit for retention purposes - e.g. - a personnel file consisting of an application - reference letters - benefit forms - etc






34. A final administrative action taken with regard to records - including destruction - transfer to another entity - or permanent preservation






35. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context






36. Recorded information or object which can be treated as a unit






37. A hierarchy of terms in a classification scheme that progresses from general to specific terms (e.g. - birds - perching birds - swallows)






38. A collection of data used as ready reference stored in a row and column format






39. A rapid entry system - usually used as part of disaster recovery / emergency response program






40. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs






41. Another form of exit fee related to material stored by a commercial storage provider for a client no longer able to pay for storing its records.






42. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.






43. A classification system that uses a combination of letters and numbers - in combination with punctuation marks - to develop codes for classifying and retrieving information






44. An index in which successive entries are added or interfiled as the records collection grows






45. A system that transforms reports into documents and data that can be searched - accessed - and leveraged in business processes






46. An electronic symbol or process attached to or logically associated with an electronic record and executed or adopted with the intent to authenticate the record






47. Regular distribution of records (especially vital records) to additional locations as a method of protection






48. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy






49. A device generally used as backup power for electronic devices and equipment






50. A technique that enables special characters printed in magnetic ink to be read and input rapidly and accurately into a computer