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Test your basic knowledge |
Certified Records Manager
Start Test
Study First
Subjects
:
certifications
,
it-skills
Instructions:
Answer 50 questions in 15 minutes.
If you are not ready to take this test, you can
study here
.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.
This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Computer-output laser disk. See enterprise report management (ERM).
COLD
standard
phonetic index
item/box (IB)
2. A technology to write data onto a storage medium and which does not permit changes
direct entry
write once read many (WORM)
forms digest
records analyst
3. A technique that enables special characters printed in magnetic ink to be read and input rapidly and accurately into a computer
digital linear tape (DLT)
magnetic ink character recognition (MICR)
target
mainframe
4. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein
Exit fees
letter-by-letter arrangement
jukebox
transmittal list
5. Filing of entities without regard to a particular order or pattern - used with an indexing system for locating them
specifications
random filing
node
letter-by-letter arrangement
6. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery
magnetic media
diazo microfilm
cold site
records analyst
7. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context
authentication
database management system (DBMS)
intelligent character recognition (ICR)
mirror image
8. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.
records coordinator
authentication
information
dictionary arrangement
9. A device generally used as backup power for electronic devices and equipment
FM200
uninterruptible power supply (UPS)
risk management
3570
10. An addressable entity - such as a computer - a storage device - or a storage subsystem - connected to a network
semiactive record
node
classification system
phonetic index
11. A storage medium from which data is read and to which it is written by lasers
optical disk
disposition
3570
records center
12. A collection of data used as ready reference stored in a row and column format
digital certificate
digital linear tape (DLT)
acid-free/alkaline-buffered paper
lookup table
13. Infrastructure - processes - and technologies used to store - generate - manipulate - and transmit information to support an organization
firewall
magnetic media
intelligent character recognition (ICR)
information systems (IS)
14. A system that transforms reports into documents and data that can be searched - accessed - and leveraged in business processes
enterprise report management (ERM)
public key infrastructure (PKI)
phonetic index
direct entry
15. A records practitioner who examines and evaluates the systems and procedures involved in creating - processing - storing - and disposing of records
CDIA+
records analyst
Halon
block-numeric
16. A point where a record series is broken into regular segments that can be disposed of as a block
warm site
directives management
record
cutoff
17. A coding system using numbers with two or more parts separated by a dash - space - or comma - An unlimited number of items may be included under any one division or subdivision.
Halon
item/box (IB)
filing segment
duplex-numeric
18. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster
snaking
hot site
floppy disk
warm site
19. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language
bar code
public key
COLD
semiactive record
20. An optical mark - usually rectangular - that has been recorded below a microfilm image and is used for counting or indexing images or frames automatically
shadowing
magnetic ink character recognition (MICR)
blip code
information systems (IS)
21. An optical disk that can store up to 700 MB of data
phonetic index
umbrella insurance
chain index
compact disk (CD)
22. A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval
database management system (DBMS)
correspondence management
item/box (IB)
write once read many (WORM)
23. An electronic symbol or process attached to or logically associated with an electronic record and executed or adopted with the intent to authenticate the record
intelligent character recognition (ICR)
enterprise report management (ERM)
electronic signature
Knox Box
24. Sum of the qualities of a record that establish the origin - reliability - trustworthiness - and correctness of its content
word-by-word arrangement
decimal-numeric
authenticity
electronic vaulting
25. A filing system in which records are under primary subject headings according to the basic activities or functions of the organization
application program interface (API)
network-attached storage (NAS)
structured-functional filing system
microfiche
26. Technology that uses radio frequencies to identify - track - locate - and manage items
magnetic media
radio frequency identification (RFID)
information
file classification system
27. Classification of records by geographic location usually arranged by numeric code or in alphabetic order
geographic filing system
gateway
taxonomy
policy
28. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium
snaking
floppy disk
data replication
procedure
29. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen
ISO 9000
shadowing
microfilm reader
reference analysis
30. Time required to locate a record - which is determined by dividing the total minutes used to retrieve items by the total number of requests
retrieval ratio
records and information management (RIM)
public key
records management manual
31. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'
filing segment
Halon
direct entry
electronic records management (ERM)
32. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)
block-numeric
terminal-digit filing
acquisition
Knox Box
33. An alternate facility that has the equipment and resources to immediately recover the business functions affected by the occurrence of a disaster
magnetic media
hot site
transmittal list
acquisition
34. A rapid entry system - usually used as part of disaster recovery / emergency response program
certified copy
Knox Box
environmental control
cumulative index
35. A numeric filing system in which the middle digits are used as the finding aid to organize the filing system
mainframe
middle-digit filing
write once read many (WORM)
letter-by-letter arrangement
36. Fees associated with the removal of records stored under a contract with a storage provider. May be related to the permanent removal of stored items from the facility and to records abandoned by a client.
enterprise report management (ERM)
electronic document management system (EDMS)
Exit fees
microfiche
37. Usefulness or significance of an item derived from its physical or associational qualities - inherent in its original form and generally independent of its content - that are integral to its material nature and would be lost in reproduction
acid-free/alkaline-buffered paper
intrinsic value
3570
operational record
38. Activity of preserving the integrity and/or maintaining the currency of a file by reviewing - deleting duplicates - and/or adding information
file maintenance
dispersal
protective storage
aperture card
39. An area for lower-cost storage - maintenance - and reference use of semiactive records pending their ultimate disposition
cold site
records management manual
reliability
records center
40. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as
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41. A logical and systematic arrangement for classifying records into subject groups or categories based on some definite scheme of natural relationships representing numbers - letters - or key words for identification
authentication
charge-back
annualized loss expectancy
file classification system
42. A method of access to records requiring prior use of an external index
item/box (IB)
disaster recovery plan
extensible markup language (XML)
indirect access
43. A system that converts microform images to digital images and then converts the resulting images to electronic format by optical character recognition
alphanumeric
accession
Halon
computer-input microform
44. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed
data dictionary
electronic data interchange (EDI)
dispersal
indirect access
45. A structure used for classifying materials into a hierarchy of categories and subcategories
commercial vault
taxonomy
filing segment
transmittal list
46. A method of filing that treats each word as an individual filing unit
metric paper size
application program interface (API)
silver halide microfilm
word-by-word arrangement
47. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization
mnemonic filing
public key
records manager
gateway
48. The application of records management principles to electronic records
electronic records management (ERM)
chain index
annualized loss expectancy
item/box (IB)
49. High-density tape used for storage
integrity (of a record)
3570
transmittal list
records series
50. A high-capacity recording media that uses half-inch magnetic tape often used for midrange to high-end backup requirements
blip code
digital linear tape (DLT)
metric paper size
primary-digit filing