Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. An alternate facility that has the equipment and resources to immediately recover the business functions affected by the occurrence of a disaster






2. A flexible - transparent sheet of film bearing a number of microimages arranged in a grid pattern with a heading area across the top






3. Ability of an image or an imaging system to capture fine detail - may be measured in dots per inch.






4. A not-for-profit independent organization that provides product testing and certification.






5. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context






6. Recorded information - regardless of medium or characteristics - made or received by an organization in pursuance of legal obligations or in the transaction of business






7. A file issued by a certificate authority that binds an individual or organization to a public key so that the identity of the individual or organization can be authenticated






8. Regular distribution of records (especially vital records) to additional locations as a method of protection






9. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key






10. A fire suppression system used as an alternative to Halon and water; it does not deplete ozone in the environment






11. A method of filing that treats each word as an individual filing unit






12. Qualities of a record that demonstrate its trustworthiness over time






13. A structure used for classifying materials into a hierarchy of categories and subcategories






14. Records that relate to the substantive activities an organization undertakes to accomplish its mission or mandate






15. A system that contains the capability to retrieve a specific frame of microfilm according to its coded location on a particular roll






16. A system that permits access to files without reference to an index or other finding aid






17. Probable annual dollar loss associated with the loss of a specific vital records series The total expected annual loss to an organization is the sum of the expected annualized losses calculated for each vital records series






18. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'






19. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo






20. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i






21. Process that ensures that an organization does not assume an unacceptable level of risk; includes both records risk analysis and records risk assessment procedures






22. A publication that defines the scope of the records management program - its authority - the services it provides - and an introduction to concepts






23. A filing system in which records are under primary subject headings according to the basic activities or functions of the organization






24. The process of adding to the holdings of a records center or archives by transfer under an established and legally based procedure - by deposit - purchase - gift - or bequest






25. Use of special fire-resistant and environmentally controlled records protection equipment and vaults designed for the protection of the media being stored






26. A final administrative action taken with regard to records - including destruction - transfer to another entity - or permanent preservation






27. A directory of information about the definition - structure - and usage of data that does not contain the data itself but contains the name of each data element - its definition - where and how it is used - and its relationship to other data






28. Technology that uses radio frequencies to identify - track - locate - and manage items






29. Linear capacity of filing expressed in inches - For example - 25 filing inches are in a standard letter-size vertical file drawer.






30. An arrangement of filing in which records are filed under broad - major headings and then under the specific subheading to which they relate. Headings and subheadings are arranged alphabetically






31. A system that transforms reports into documents and data that can be searched - accessed - and leveraged in business processes






32. A system that collects and processes data - generating information for decision-making - planning - program implementation - and control






33. Fees associated with the removal of records stored under a contract with a storage provider. May be related to the permanent removal of stored items from the facility and to records abandoned by a client.






34. Instructions - exhibits - and/or other methodologies to follow in order to complete tasks in a predictable and orderly way






35. Software that controls the storage - modification - and retrieval of data stored in a database






36. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site






37. Process of creating a form - based on forms analysis - that meets the requirements of its potential use






38. High-density tape used for storage






39. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization






40. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key






41. A method of access to records requiring prior use of an external index






42. A technology to write data onto a storage medium and which does not permit changes






43. Independent review and examination of records and activities to test for compliance with established policies or standards - often with recommendations for changes in controls or procedures






44. Process of duplicating data between sites to enable the continued use of data






45. An optical mark - usually rectangular - that has been recorded below a microfilm image and is used for counting or indexing images or frames automatically






46. Disaster planning service that involves moving data over a network to a secure remote site according to an established schedule






47. A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval






48. A storage medium from which data is read and to which it is written by lasers






49. In imaging systems - any document or chart containing identification information about the content






50. An area for lower-cost storage - maintenance - and reference use of semiactive records pending their ultimate disposition