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Test your basic knowledge |
Certified Records Manager
Start Test
Study First
Subjects
:
certifications
,
it-skills
Instructions:
Answer 50 questions in 15 minutes.
If you are not ready to take this test, you can
study here
.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.
This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)
umbrella insurance
property insurance
records management manual
mnemonic filing
2. Quality of being whole and unaltered from loss - tampering - or corruption
integrity (of a record)
cutoff
records manager
information
3. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed
ISO 14001
dispersal
cutoff
filing inch
4. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language
bar code
filing unit
hierarchical data model
electronic signature
5. A listing organized by the sound of a word rather than its spelling
acquisition
blip code
phonetic index
intelligent character recognition (ICR)
6. A word - number - letter - or any combination of them - in a filing segment - considered when coding and arranging files
information
filing unit
public key infrastructure (PKI)
consecutive-numeric filing
7. A records schedule governing specified series of records common to several or all agencies or administrative units of a corporate body - which are sometimes characterized as functional retention schedules
electronic records management system
duplex-numeric
Certified Archivist (CA)
general records schedule
8. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen
cutoff
break-even analysis
microfilm reader
bar code
9. Fees associated with the removal of records stored under a contract with a storage provider. May be related to the permanent removal of stored items from the facility and to records abandoned by a client.
block-numeric
lookup table
digital versatile disc (DVD)
Exit fees
10. High-density tape used for storage
file maintenance
3570
node
management information systems (MIS)
11. A file issued by a certificate authority that binds an individual or organization to a public key so that the identity of the individual or organization can be authenticated
mirror image
extensible markup language (XML)
digital certificate
node
12. Optical storage media that can store up to 4.7 GB of data - or the equivalent of 7 CDs - on a single-sided - single-layer disc - or up to 8.5 GB on a single-sided - dual-layer disc. Note: DVDs are available in read-only (DVD) - write-once (DVD+R and
information systems (IS)
electronic data interchange (EDI)
digital versatile disc (DVD)
electronic signature
13. A comprehensive list of records series - indicating for each the length of time it is to be maintained and its disposition
Exit fees
database
retention schedule
active record
14. Usefulness or significance of an item derived from its physical or associational qualities - inherent in its original form and generally independent of its content - that are integral to its material nature and would be lost in reproduction
intrinsic value
microfiche
built-in dispersal
alphanumeric
15. An international measure for paper based on the subdivisions of a square meter
standard
Certified Archivist (CA)
metric paper size
authenticity
16. Qualities of a record that demonstrate its trustworthiness over time
resolution
retrieval ratio
electronic document management system (EDMS)
reliability
17. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.
dictionary arrangement
integrity (of a record)
filing unit
gateway
18. A system that converts microform images to digital images and then converts the resulting images to electronic format by optical character recognition
computer-input microform
intelligent character recognition (ICR)
aperture card
word-by-word arrangement
19. Activity of preserving the integrity and/or maintaining the currency of a file by reviewing - deleting duplicates - and/or adding information
FM200
file maintenance
archival integrity
standard
20. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo
bar code
node
reduction ratio
acid-free/alkaline-buffered paper
21. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms
diazo microfilm
procedure
public key infrastructure (PKI)
warm site
22. Worth of records for the conduct of current or future financial business and/or evidence thereof
electronic signature
fiscal value
computer-input microform
CDIA+
23. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization
terminal-digit filing
COLD
records manager
Knox Box
24. A climate-controlled - high security commercial storage facility. This style vault stores magnetic media - long-term or permanent hard-copy records - and other temperature/humidity sensitive items such as microfiche - microfilm - computer tapes - CDs
alphanumeric
linear tape-open (LTO)
file maintenance
commercial vault
25. A system in which related material is filed under a major subject and its subheadings
certified copy
retention schedule
classification system
cold site
26. An area for lower-cost storage - maintenance - and reference use of semiactive records pending their ultimate disposition
silver halide microfilm
enterprise report management (ERM)
filing segment
records center
27. A language and message format used by an application program to communicate with the operating system or some other control program such as a database management system or communications protocol
document management (DM)
target
electronic data interchange (EDI)
application program interface (API)
28. A series of standards surrounding quality management - including meeting customer and regulatory requirements - making continuous performance improvements - and providing customer satisfaction
document management (DM)
blip code
database management system (DBMS)
ISO 9000
29. A system of numeric filing using the last two or three digits right to left of each number as the primary division under which the record is filed
microfiche
terminal-digit filing
encyclopedic arrangement
standard
30. A not-for-profit independent organization that provides product testing and certification.
Underwriters Laboratory (UL)
Errors and omissions (E&O) insurance
silver halide microfilm
Halon
31. A system that permits access to files without reference to an index or other finding aid
metric paper size
direct access
semiactive record
computer-input microform
32. A device generally used as backup power for electronic devices and equipment
taxonomy
chain index
data replication
uninterruptible power supply (UPS)
33. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures
electronic signature
mobile-aisle system
ISO 14001
document management (DM)
34. A class of powerful - general purpose computers that can manage large amounts of data at high speed. Mainframes often provide processing to many connected terminals
charge-back
classification system
magnetic ink character recognition (MICR)
mainframe
35. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery
lookup table
procedure
general records schedule
cold site
36. Probable annual dollar loss associated with the loss of a specific vital records series The total expected annual loss to an organization is the sum of the expected annualized losses calculated for each vital records series
annualized loss expectancy
disposition
geographic filing system
forms management/control
37. Application of records management principles and techniques to general instructions - bulletins - policies/procedures - or other official issuances
directives management
direct entry
retention schedule
filing unit
38. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin
CDIA+
operational record
hot site
consecutive-numeric filing
39. One or more filing units that comprise an entire personal - organizational - or governmental name used in coding and arranging files
phonetic index
electronic data interchange (EDI)
break-even analysis
filing segment
40. A digital file that stores structured data
linear tape-open (LTO)
database
cutoff
protective storage
41. An alphanumeric system in which numerals precede alphabetic coding
numeric alphabetic indexing
cumulative index
record
node
42. A fire suppression system used as an alternative to Halon and water; it does not deplete ozone in the environment
filing inch
COLD
enterprise report management (ERM)
FM200
43. A final administrative action taken with regard to records - including destruction - transfer to another entity - or permanent preservation
diazo microfilm
disposition
silver halide microfilm
structured-functional filing system
44. A sorting technique that orders entries based on each character in a heading without regard for spaces or punctuation
extensible markup language (XML)
letter-by-letter arrangement
information systems (IS)
records coordinator
45. Computer hardware and/or software configured to interface between networks that use different protocols
correspondence management
gateway
FM200
computer-output microfilm (COM)
46. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context
file classification system
intelligent character recognition (ICR)
built-in dispersal
retrieval ratio
47. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key
Underwriters Laboratory (UL)
metric paper size
private key
word-by-word arrangement
48. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records
reference analysis
database management system (DBMS)
filing inch
computer-assisted retrieval (CAR)
49. A system in which consecutively numbered records are arranged in ascending number order - from the lowest number to the highest number. Also referred to as sequential filing - serial filing - and straight numeric filing.
classification system
consecutive-numeric filing
dictionary arrangement
write once read many (WORM)
50. A hierarchy of terms in a classification scheme that progresses from general to specific terms (e.g. - birds - perching birds - swallows)
data replication
magnetic media
chain index
General liability insurance (GL)