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Test your basic knowledge |
Certified Records Manager
Start Test
Study First
Subjects
:
certifications
,
it-skills
Instructions:
Answer 50 questions in 15 minutes.
If you are not ready to take this test, you can
study here
.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.
This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A server that is dedicated to nothing more than file-sharing
network-attached storage (NAS)
records analyst
encyclopedic arrangement
indirect access
2. Relationship between the dimensions of the original or master and the corresponding dimensions of the microfilmed or photocopied image
intrinsic value
computer-assisted retrieval (CAR)
forms management/control
reduction ratio
3. Rows of shelving used for compact storage - which travel on tracks and allow one or more aisles to be opened to access the system
Certified Archivist (CA)
Exit fees
gateway
mobile-aisle system
4. An alternate facility that has the equipment and resources to immediately recover the business functions affected by the occurrence of a disaster
numeric alphabetic indexing
direct access
aperture card
hot site
5. Process of transferring physical custody of documentary materials to an archival institution
middle-digit filing
network-attached storage (NAS)
semiactive record
accession
6. Technology that uses radio frequencies to identify - track - locate - and manage items
records inventory
file classification system
radio frequency identification (RFID)
built-in dispersal
7. Insurance that provides coverage for errors and/or omissions by vendor employees
metric paper size
Errors and omissions (E&O) insurance
dictionary arrangement
dispersal
8. An international measure for paper based on the subdivisions of a square meter
risk management
forms digest
metric paper size
authentication
9. An indexing scheme by which terms may be correlated or combined to show interrelationships - the purpose of which is to facilitate more precise retrieval
dispersal
reliability
environmental control
coordinate indexing
10. A record created by a continuously varying quantity that reflects variations in some quantity - such as photographs and films made with light-sensitive media - National Television System Committee (NTSC) and phase alternating line (PAL) video recordi
analog record
decimal-numeric
numeric alphabetic indexing
hierarchical data model
11. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information
fiscal value
microfilm reader
magnetic media
information
12. Process of duplicating data between sites to enable the continued use of data
cumulative index
mobile-aisle system
data replication
accession
13. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language
general records schedule
magnetic media
data replication
bar code
14. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)
property insurance
block-numeric
mainframe
application program interface (API)
15. A rapid entry system - usually used as part of disaster recovery / emergency response program
digital linear tape (DLT)
expert system
Knox Box
extensible markup language (XML)
16. Another form of exit fee related to material stored by a commercial storage provider for a client no longer able to pay for storing its records.
disaster recovery plan
Abandoned records fee
target
consecutive-numeric filing
17. A record needed to perform current operations - subject to frequent use - and usually located near the user Also referred to as current record.
information
filing segment
information systems (IS)
active record
18. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as
19. A numeric system for classifying records by subject in units of 10 and coded for arrangement in numeric order. Note: An unlimited number of subdivisions are permitted through the use of digits to the right of the decimal point.
environmental control
cumulative index
authentication
decimal-numeric
20. A storage medium from which data is read and to which it is written by lasers
primary-digit filing
filing inch
accountability
optical disk
21. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms
integrity (of a record)
diazo microfilm
reliability
Knox Box
22. A word - number - letter - or any combination of them - in a filing segment - considered when coding and arranging files
filing unit
chain index
filing segment
linear tape-open (LTO)
23. Application of records management principles and techniques to general instructions - bulletins - policies/procedures - or other official issuances
directives management
policy
expert system
bar code
24. Process that converts and records data from a computer directly onto microfilm
data dictionary
computer-output microfilm (COM)
correspondence management
enterprise report management (ERM)
25. Process of verifying that a record is what it purports to be
authentication
middle-digit filing
random filing
accession
26. A climate-controlled - high security commercial storage facility. This style vault stores magnetic media - long-term or permanent hard-copy records - and other temperature/humidity sensitive items such as microfiche - microfilm - computer tapes - CDs
specifications
accountability
FM200
commercial vault
27. An arrangement of filing in which records are filed under broad - major headings and then under the specific subheading to which they relate. Headings and subheadings are arranged alphabetically
audit
encyclopedic arrangement
private key
chain index
28. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures
digital certificate
active record
document management (DM)
diazo microfilm
29. A standard that specifies requirements for an environmental management system. It applies to those environmental aspects in which the organization has control and influence.
Certified Archivist (CA)
annualized loss expectancy
ISO 14001
bar code
30. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo
block-numeric
acid-free/alkaline-buffered paper
correspondence management
records manager
31. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.
random filing
electronic signature
Halon
geographic filing system
32. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium
jukebox
acquisition
floppy disk
record
33. A logical and systematic arrangement for classifying records into subject groups or categories based on some definite scheme of natural relationships representing numbers - letters - or key words for identification
file classification system
public key
policy
authentication
34. Computer-output laser disk. See enterprise report management (ERM).
warehouseman's legal liability (WLL) insurance
COLD
consecutive-numeric filing
floppy disk
35. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)
network architecture
general records schedule
Knox Box
mnemonic filing
36. Linear capacity of filing expressed in inches - For example - 25 filing inches are in a standard letter-size vertical file drawer.
silver halide microfilm
target
floppy disk
filing inch
37. Records that relate to the substantive activities an organization undertakes to accomplish its mission or mandate
acid-free/alkaline-buffered paper
operational record
data dictionary
records and information management (RIM)
38. An addressable entity - such as a computer - a storage device - or a storage subsystem - connected to a network
filing unit
information systems (IS)
classification system
node
39. A method of calculating costs based on the item or box - not the size
item/box (IB)
filing segment
data dictionary
indirect access
40. A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval
correspondence management
metric paper size
diazo microfilm
forms management/control
41. Qualities of a record that demonstrate its trustworthiness over time
reliability
protective storage
filing unit
microfilm reader
42. A filing system in which records are under primary subject headings according to the basic activities or functions of the organization
structured-functional filing system
forms digest
duplex-numeric
hot site
43. A method - material - or practice developed through consensus by experts in the field - which leads to results that are consistent - predictable - and desirable
computer-assisted retrieval (CAR)
standard
CDIA+
reliability
44. Classification of records by geographic location usually arranged by numeric code or in alphabetic order
geographic filing system
Underwriters Laboratory (UL)
middle-digit filing
cumulative index
45. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.
block-numeric
reliability
terminal-digit filing
dictionary arrangement
46. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records
dictionary arrangement
3570
middle-digit filing
disaster recovery plan
47. A classification system that uses a combination of letters and numbers - in combination with punctuation marks - to develop codes for classifying and retrieving information
lookup table
alphanumeric
semiactive record
expert system
48. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of records regardless of media. Note: Electronic records management software includes retention scheduling
resolution
electronic records management system
specifications
environmental control
49. Time required to locate a record - which is determined by dividing the total minutes used to retrieve items by the total number of requests
data dictionary
alphanumeric
retrieval ratio
accountability
50. Sum of the qualities of a record that establish the origin - reliability - trustworthiness - and correctness of its content
semiactive record
active record
authenticity
microfiche