Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another






2. Archival quality polyester-based film containing images produced by exposure of light sensitive silver halide crystals suspended in a gelatin emulsion






3. The application of records management principles to electronic records






4. A collection of data used as ready reference stored in a row and column format






5. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as

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6. Process of transferring physical custody of documentary materials to an archival institution






7. An electronic symbol or process attached to or logically associated with an electronic record and executed or adopted with the intent to authenticate the record






8. An alphanumeric system in which numerals precede alphabetic coding






9. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin






10. A method of filing that treats each word as an individual filing unit






11. A computer security mechanism that is designed to control access to or from a specified system according to the network policy






12. A record created by a continuously varying quantity that reflects variations in some quantity - such as photographs and films made with light-sensitive media - National Television System Committee (NTSC) and phase alternating line (PAL) video recordi






13. A technique that enables special characters printed in magnetic ink to be read and input rapidly and accurately into a computer






14. Process of creating a form - based on forms analysis - that meets the requirements of its potential use






15. Quality of being whole and unaltered from loss - tampering - or corruption






16. An indexing scheme by which terms may be correlated or combined to show interrelationships - the purpose of which is to facilitate more precise retrieval






17. A class of powerful - general purpose computers that can manage large amounts of data at high speed. Mainframes often provide processing to many connected terminals






18. Process of verifying that a record is what it purports to be






19. Allocation of the costs of programs - functions - or services to the groups who use them






20. A universal format for structured documents and data on the Web having the potential to alleviate many of the interoperability problems associated with the sharing of documents and data






21. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster






22. Principle that individuals - organizations - and the community are responsible for their actions and may be required to explain them to others






23. A numeric filing system in which the first digits are used as the method of organizing and finding in a records management system






24. An international measure for paper based on the subdivisions of a square meter






25. A digital file that stores structured data






26. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments






27. Ability of an image or an imaging system to capture fine detail - may be measured in dots per inch.






28. Rows of shelving used for compact storage - which travel on tracks and allow one or more aisles to be opened to access the system






29. A storage medium from which data is read and to which it is written by lasers






30. Software that controls the storage - modification - and retrieval of data stored in a database






31. Optical storage media that can store up to 4.7 GB of data - or the equivalent of 7 CDs - on a single-sided - single-layer disc - or up to 8.5 GB on a single-sided - dual-layer disc. Note: DVDs are available in read-only (DVD) - write-once (DVD+R and






32. An artificial intelligence application that uses a knowledge base of human expertise to aid in solving problems. Note: The problem-solving capability is based on the quality of the data and rules obtained from the human expert.






33. An addressable entity - such as a computer - a storage device - or a storage subsystem - connected to a network






34. A numeric filing system in which the middle digits are used as the finding aid to organize the filing system






35. A language and message format used by an application program to communicate with the operating system or some other control program such as a database management system or communications protocol






36. A copy of a document attested to be a true copy by the official custodian of the original document






37. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy






38. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site






39. Technology that uses radio frequencies to identify - track - locate - and manage items






40. Fees associated with the removal of records stored under a contract with a storage provider. May be related to the permanent removal of stored items from the facility and to records abandoned by a client.






41. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information






42. High-density tape used for storage






43. A high-level overall plan - containing a set of principles - embracing the general goals of the organization - and used to base decisions






44. An archivist who has successfully met all criteria for membership in the Academy of Certified Archivists (ACA)






45. A rapid entry system - usually used as part of disaster recovery / emergency response program






46. A server that is dedicated to nothing more than file-sharing






47. Use of special fire-resistant and environmentally controlled records protection equipment and vaults designed for the protection of the media being stored






48. A system of filing records continuously - from one row to another - in a winding format






49. A directory of information about the definition - structure - and usage of data that does not contain the data itself but contains the name of each data element - its definition - where and how it is used - and its relationship to other data






50. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures