Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A fire suppression system used as an alternative to Halon and water; it does not deplete ozone in the environment






2. In imaging systems - any document or chart containing identification information about the content






3. Sum of the qualities of a record that establish the origin - reliability - trustworthiness - and correctness of its content






4. Specifications of a network - including its topology - information encoding - transmission protocols - error detection - and correction






5. Probable annual dollar loss associated with the loss of a specific vital records series The total expected annual loss to an organization is the sum of the expected annualized losses calculated for each vital records series






6. A file issued by a certificate authority that binds an individual or organization to a public key so that the identity of the individual or organization can be authenticated






7. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms






8. Function that establishes standards for the creation - design - analysis - revision - procurement - and warehousing of all forms within an organization regardless of format or medium






9. An archivist who has successfully met all criteria for membership in the Academy of Certified Archivists (ACA)






10. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context






11. Management of the conditions where records are stored - including temperature - humidity - air quality - light - and pests






12. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization






13. Process of verifying that a record is what it purports to be






14. Use of special fire-resistant and environmentally controlled records protection equipment and vaults designed for the protection of the media being stored






15. A collection of data used as ready reference stored in a row and column format






16. A group of related records filed/used together as a unit and evaluated as a unit for retention purposes - e.g. - a personnel file consisting of an application - reference letters - benefit forms - etc






17. A system that permits access to files without reference to an index or other finding aid






18. A records schedule governing specified series of records common to several or all agencies or administrative units of a corporate body - which are sometimes characterized as functional retention schedules






19. Recorded information or object which can be treated as a unit






20. A system that collects and processes data - generating information for decision-making - planning - program implementation - and control






21. A final administrative action taken with regard to records - including destruction - transfer to another entity - or permanent preservation






22. Archival quality polyester-based film containing images produced by exposure of light sensitive silver halide crystals suspended in a gelatin emulsion






23. Computer-to-computer transmission of records or data in a computer-readable format. Note: Usually in compliance with the ANSI X12 standards for defining electronic data interchange transactions or the United Nations Electronic Data Interchange for Ad






24. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein






25. Compact shelving






26. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen






27. Disaster planning service that involves moving data over a network to a secure remote site according to an established schedule






28. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records






29. A system of filing records continuously - from one row to another - in a winding format






30. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed






31. A document that lists the records being transferred from one area to another - may also transfer legal responsibility for and the physical custody of the records.






32. Rows of shelving used for compact storage - which travel on tracks and allow one or more aisles to be opened to access the system






33. An alphanumeric system in which numerals precede alphabetic coding






34. A computer security mechanism that is designed to control access to or from a specified system according to the network policy






35. Activity of preserving the integrity and/or maintaining the currency of a file by reviewing - deleting duplicates - and/or adding information






36. Ability of an image or an imaging system to capture fine detail - may be measured in dots per inch.






37. A detailed listing that includes the types - locations - dates - volumes - equipment - classification systems - and usage data of an organization's records in order to evaluate - appraise - and organize the information






38. A type of liability insurance that provides additional coverage above and beyond the coverage normally provided under GL - auto - and homeowner's insurance.






39. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures






40. A comprehensive list of records series - indicating for each the length of time it is to be maintained and its disposition






41. A filing system in which records are under primary subject headings according to the basic activities or functions of the organization






42. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery






43. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of records regardless of media. Note: Electronic records management software includes retention scheduling






44. A system in which consecutively numbered records are arranged in ascending number order - from the lowest number to the highest number. Also referred to as sequential filing - serial filing - and straight numeric filing.






45. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster






46. Process that converts and records data from a computer directly onto microfilm






47. An electronic data processing card with an opening that contains one frame of microfilm This frame is usually cut from a roll of microfilm. Characteristics of aperture cards are specified in several standards including Unitized Microfilm Carriers (Ap






48. A device generally used as backup power for electronic devices and equipment






49. A record needed to perform current operations - subject to frequent use - and usually located near the user Also referred to as current record.






50. Relationship between the dimensions of the original or master and the corresponding dimensions of the microfilmed or photocopied image