Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A sorting technique that orders entries based on each character in a heading without regard for spaces or punctuation






2. Disaster planning service that involves moving data over a network to a secure remote site according to an established schedule






3. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy






4. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder






5. A point where a record series is broken into regular segments that can be disposed of as a block






6. A system of numeric filing using the last two or three digits right to left of each number as the primary division under which the record is filed






7. A publication that defines the scope of the records management program - its authority - the services it provides - and an introduction to concepts






8. Technology that uses radio frequencies to identify - track - locate - and manage items






9. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen






10. An alphanumeric system in which numerals precede alphabetic coding






11. A detailed listing that includes the types - locations - dates - volumes - equipment - classification systems - and usage data of an organization's records in order to evaluate - appraise - and organize the information






12. Regular distribution of records (especially vital records) to additional locations as a method of protection






13. Use of special fire-resistant and environmentally controlled records protection equipment and vaults designed for the protection of the media being stored






14. An electronic symbol or process attached to or logically associated with an electronic record and executed or adopted with the intent to authenticate the record






15. Worth of records for the conduct of current or future financial business and/or evidence thereof






16. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information






17. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key






18. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments






19. Individual responsible for coordinating records management activities within a department and acting as liaison between the department and the records manager/administrator






20. Rows of shelving used for compact storage - which travel on tracks and allow one or more aisles to be opened to access the system






21. Process that converts and records data from a computer directly onto microfilm






22. Process of making an identical copy of the hard drive - including empty sectorsAlso referred to as imaging (a drive) and mirroring.






23. A word - number - letter - or any combination of them - in a filing segment - considered when coding and arranging files






24. A collection of data used as ready reference stored in a row and column format






25. Compact shelving






26. Time required to locate a record - which is determined by dividing the total minutes used to retrieve items by the total number of requests






27. A rapid entry system - usually used as part of disaster recovery / emergency response program






28. A copy of a document attested to be a true copy by the official custodian of the original document






29. An addressable entity - such as a computer - a storage device - or a storage subsystem - connected to a network






30. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)






31. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures






32. A system that converts microform images to digital images and then converts the resulting images to electronic format by optical character recognition






33. A numeric system for classifying records by subject in units of 10 and coded for arrangement in numeric order. Note: An unlimited number of subdivisions are permitted through the use of digits to the right of the decimal point.






34. Data that has been given value through analysis - interpretation - or compilation in a meaningful form






35. A standard that specifies requirements for an environmental management system. It applies to those environmental aspects in which the organization has control and influence.






36. Usefulness or significance of an item derived from its physical or associational qualities - inherent in its original form and generally independent of its content - that are integral to its material nature and would be lost in reproduction






37. A numeric filing system in which the middle digits are used as the finding aid to organize the filing system






38. Underlying systems and processes necessary to support the trustworthiness and wide-scale use of public key encryption to authenticate individuals in a digital environment - especially over the Internet






39. Infrastructure - processes - and technologies used to store - generate - manipulate - and transmit information to support an organization






40. Linear capacity of filing expressed in inches - For example - 25 filing inches are in a standard letter-size vertical file drawer.






41. Another form of exit fee related to material stored by a commercial storage provider for a client no longer able to pay for storing its records.






42. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.






43. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery






44. High-density tape used for storage






45. A records schedule governing specified series of records common to several or all agencies or administrative units of a corporate body - which are sometimes characterized as functional retention schedules






46. Probable annual dollar loss associated with the loss of a specific vital records series The total expected annual loss to an organization is the sum of the expected annualized losses calculated for each vital records series






47. Ability of an image or an imaging system to capture fine detail - may be measured in dots per inch.






48. In imaging systems - any document or chart containing identification information about the content






49. An artificial intelligence application that uses a knowledge base of human expertise to aid in solving problems. Note: The problem-solving capability is based on the quality of the data and rules obtained from the human expert.






50. The application of records management principles to electronic records