Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Allocation of the costs of programs - functions - or services to the groups who use them






2. Filing of entities without regard to a particular order or pattern - used with an indexing system for locating them






3. Process of making an identical copy of the hard drive - including empty sectorsAlso referred to as imaging (a drive) and mirroring.






4. A universal format for structured documents and data on the Web having the potential to alleviate many of the interoperability problems associated with the sharing of documents and data






5. A word - number - letter - or any combination of them - in a filing segment - considered when coding and arranging files






6. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'






7. A fire suppression system used as an alternative to Halon and water; it does not deplete ozone in the environment






8. Linear capacity of filing expressed in inches - For example - 25 filing inches are in a standard letter-size vertical file drawer.






9. Underlying systems and processes necessary to support the trustworthiness and wide-scale use of public key encryption to authenticate individuals in a digital environment - especially over the Internet






10. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)






11. A system that collects and processes data - generating information for decision-making - planning - program implementation - and control






12. A method of access to records requiring prior use of an external index






13. Another form of exit fee related to material stored by a commercial storage provider for a client no longer able to pay for storing its records.






14. Function that establishes standards for the creation - design - analysis - revision - procurement - and warehousing of all forms within an organization regardless of format or medium






15. An index in which successive entries are added or interfiled as the records collection grows






16. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.






17. Optical storage media that can store up to 4.7 GB of data - or the equivalent of 7 CDs - on a single-sided - single-layer disc - or up to 8.5 GB on a single-sided - dual-layer disc. Note: DVDs are available in read-only (DVD) - write-once (DVD+R and






18. Specifications of a network - including its topology - information encoding - transmission protocols - error detection - and correction






19. An indexing scheme by which terms may be correlated or combined to show interrelationships - the purpose of which is to facilitate more precise retrieval






20. Management of the conditions where records are stored - including temperature - humidity - air quality - light - and pests






21. An electronic data processing card with an opening that contains one frame of microfilm This frame is usually cut from a roll of microfilm. Characteristics of aperture cards are specified in several standards including Unitized Microfilm Carriers (Ap






22. A logical and systematic arrangement for classifying records into subject groups or categories based on some definite scheme of natural relationships representing numbers - letters - or key words for identification






23. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo






24. Probable annual dollar loss associated with the loss of a specific vital records series The total expected annual loss to an organization is the sum of the expected annualized losses calculated for each vital records series






25. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free






26. A system that contains the capability to retrieve a specific frame of microfilm according to its coded location on a particular roll






27. The process of adding to the holdings of a records center or archives by transfer under an established and legally based procedure - by deposit - purchase - gift - or bequest






28. Recorded information - regardless of medium or characteristics - made or received by an organization in pursuance of legal obligations or in the transaction of business






29. In imaging systems - any document or chart containing identification information about the content






30. Relationship between the dimensions of the original or master and the corresponding dimensions of the microfilmed or photocopied image






31. Application of records management principles and techniques to general instructions - bulletins - policies/procedures - or other official issuances






32. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed






33. Computer-output laser disk. See enterprise report management (ERM).






34. Time required to locate a record - which is determined by dividing the total minutes used to retrieve items by the total number of requests






35. A language and message format used by an application program to communicate with the operating system or some other control program such as a database management system or communications protocol






36. High-density tape used for storage






37. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs






38. A management concept whereby approval is sought for a proposal stating that acceptance now will be less costly than a future alternative






39. A device generally used as backup power for electronic devices and equipment






40. A numeric filing system in which the first digits are used as the method of organizing and finding in a records management system






41. Field of management responsible for the efficient and systematic control of the creation - receipt - maintenance - use - and disposition of records - including processes for capturing and maintaining evidence of and information about business activit






42. An arrangement of filing in which records are filed under broad - major headings and then under the specific subheading to which they relate. Headings and subheadings are arranged alphabetically






43. An electronic symbol or process attached to or logically associated with an electronic record and executed or adopted with the intent to authenticate the record






44. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key






45. A document that lists the records being transferred from one area to another - may also transfer legal responsibility for and the physical custody of the records.






46. A technique that enables special characters printed in magnetic ink to be read and input rapidly and accurately into a computer






47. A coding system using numbers with two or more parts separated by a dash - space - or comma - An unlimited number of items may be included under any one division or subdivision.






48. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster






49. Software that controls the storage - modification - and retrieval of data stored in a database






50. Rows of shelving used for compact storage - which travel on tracks and allow one or more aisles to be opened to access the system