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Test your basic knowledge |
Certified Records Manager
Start Test
Study First
Subjects
:
certifications
,
it-skills
Instructions:
Answer 50 questions in 15 minutes.
If you are not ready to take this test, you can
study here
.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.
This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. An archivist who has successfully met all criteria for membership in the Academy of Certified Archivists (ACA)
snaking
Certified Archivist (CA)
encyclopedic arrangement
acid-free paper
2. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization
protective storage
taxonomy
records manager
electronic records management system
3. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records
lookup table
classification system
disaster recovery plan
file classification system
4. A system that contains the capability to retrieve a specific frame of microfilm according to its coded location on a particular roll
file maintenance
mobile-aisle system
digital linear tape (DLT)
computer-assisted retrieval (CAR)
5. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key
public key
mnemonic filing
taxonomy
encyclopedic arrangement
6. Computer hardware and/or software configured to interface between networks that use different protocols
intrinsic value
accession
gateway
node
7. A system that collects and processes data - generating information for decision-making - planning - program implementation - and control
aperture card
electronic signature
management information systems (MIS)
retention schedule
8. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context
indirect access
intelligent character recognition (ICR)
Halon
digital versatile disc (DVD)
9. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder
private key
disaster recovery plan
Certified Archivist (CA)
property insurance
10. A detailed listing that includes the types - locations - dates - volumes - equipment - classification systems - and usage data of an organization's records in order to evaluate - appraise - and organize the information
records inventory
dispersal
transmittal list
FM200
11. Probable annual dollar loss associated with the loss of a specific vital records series The total expected annual loss to an organization is the sum of the expected annualized losses calculated for each vital records series
annualized loss expectancy
database
network-attached storage (NAS)
chain index
12. A record that is infrequently referred to but is still needed for reference
shadowing
computer-assisted retrieval (CAR)
procedure
semiactive record
13. Regular distribution of records (especially vital records) to additional locations as a method of protection
jukebox
built-in dispersal
chain index
warehouseman's legal liability (WLL) insurance
14. Classification of records by geographic location usually arranged by numeric code or in alphabetic order
geographic filing system
target
authenticity
reliability
15. An alternate facility that has the equipment and resources to immediately recover the business functions affected by the occurrence of a disaster
file maintenance
management information systems (MIS)
authentication
hot site
16. A copy of a document attested to be a true copy by the official custodian of the original document
network-attached storage (NAS)
certified copy
reduction ratio
snaking
17. Function that establishes standards for the creation - design - analysis - revision - procurement - and warehousing of all forms within an organization regardless of format or medium
records management manual
letter-by-letter arrangement
uninterruptible power supply (UPS)
forms management/control
18. A method - material - or practice developed through consensus by experts in the field - which leads to results that are consistent - predictable - and desirable
standard
enterprise report management (ERM)
file maintenance
record
19. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'
correspondence management
Halon
direct entry
break-even analysis
20. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language
bar code
write once read many (WORM)
warm site
computer-input microform
21. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments
environmental control
duplex-numeric
linear tape-open (LTO)
direct access
22. Process of duplicating data between sites to enable the continued use of data
file maintenance
microfilm reader
FM200
data replication
23. Usefulness or significance of an item derived from its physical or associational qualities - inherent in its original form and generally independent of its content - that are integral to its material nature and would be lost in reproduction
records coordinator
geographic filing system
intrinsic value
General liability insurance (GL)
24. Process of making an identical copy of the hard drive - including empty sectorsAlso referred to as imaging (a drive) and mirroring.
firewall
hierarchical data model
mirror image
filing unit
25. An optical mark - usually rectangular - that has been recorded below a microfilm image and is used for counting or indexing images or frames automatically
jukebox
bar code
blip code
charge-back
26. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen
microfilm reader
mainframe
data dictionary
Abandoned records fee
27. High-density tape used for storage
FM200
3570
bar code
audit
28. A final administrative action taken with regard to records - including destruction - transfer to another entity - or permanent preservation
bar code
disposition
forms digest
compact shelving
29. An alphanumeric system in which numerals precede alphabetic coding
numeric alphabetic indexing
uninterruptible power supply (UPS)
mirror image
built-in dispersal
30. A server that is dedicated to nothing more than file-sharing
network-attached storage (NAS)
gateway
filing inch
microfiche
31. A logical and systematic arrangement for classifying records into subject groups or categories based on some definite scheme of natural relationships representing numbers - letters - or key words for identification
file classification system
reliability
3570
classification system
32. A listing organized by the sound of a word rather than its spelling
data dictionary
phonetic index
records series
magnetic ink character recognition (MICR)
33. A storage medium from which data is read and to which it is written by lasers
resolution
ISO 9000
optical disk
accountability
34. Infrastructure - processes - and technologies used to store - generate - manipulate - and transmit information to support an organization
charge-back
phonetic index
information systems (IS)
microfiche
35. Ability of an image or an imaging system to capture fine detail - may be measured in dots per inch.
warm site
resolution
Certified Archivist (CA)
floppy disk
36. A rapid entry system - usually used as part of disaster recovery / emergency response program
filing segment
word-by-word arrangement
Knox Box
microfilm reader
37. A system of numeric filing using the last two or three digits right to left of each number as the primary division under which the record is filed
reliability
procedure
block-numeric
terminal-digit filing
38. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key
network-attached storage (NAS)
jukebox
mnemonic filing
private key
39. A comprehensive list of records series - indicating for each the length of time it is to be maintained and its disposition
resolution
records coordinator
retention schedule
consecutive-numeric filing
40. Technology that uses radio frequencies to identify - track - locate - and manage items
archival integrity
coordinate indexing
authenticity
radio frequency identification (RFID)
41. A system of filing records continuously - from one row to another - in a winding format
hierarchical data model
database
operational record
snaking
42. An index in which successive entries are added or interfiled as the records collection grows
correspondence management
reliability
cumulative index
archival integrity
43. A document that lists the records being transferred from one area to another - may also transfer legal responsibility for and the physical custody of the records.
filing unit
transmittal list
digital versatile disc (DVD)
Abandoned records fee
44. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)
network architecture
directives management
mnemonic filing
FM200
45. An optical disk that can store up to 700 MB of data
compact disk (CD)
policy
linear tape-open (LTO)
records analyst
46. Principle that individuals - organizations - and the community are responsible for their actions and may be required to explain them to others
dispersal
accountability
hot site
filing segment
47. Filing of entities without regard to a particular order or pattern - used with an indexing system for locating them
COLD
ISO 9000
random filing
records series
48. A structure used for classifying materials into a hierarchy of categories and subcategories
semiactive record
taxonomy
target
middle-digit filing
49. A technique that enables special characters printed in magnetic ink to be read and input rapidly and accurately into a computer
environmental control
magnetic ink character recognition (MICR)
data dictionary
digital versatile disc (DVD)
50. A numeric system for classifying records by subject in units of 10 and coded for arrangement in numeric order. Note: An unlimited number of subdivisions are permitted through the use of digits to the right of the decimal point.
filing inch
policy
decimal-numeric
acid-free/alkaline-buffered paper