Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context






2. A climate-controlled - high security commercial storage facility. This style vault stores magnetic media - long-term or permanent hard-copy records - and other temperature/humidity sensitive items such as microfiche - microfilm - computer tapes - CDs






3. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'






4. An alphanumeric system in which numerals precede alphabetic coding






5. Sum of the qualities of a record that establish the origin - reliability - trustworthiness - and correctness of its content






6. A system that collects and processes data - generating information for decision-making - planning - program implementation - and control






7. A technique that enables special characters printed in magnetic ink to be read and input rapidly and accurately into a computer






8. A method of calculating costs based on the item or box - not the size






9. Filing of entities without regard to a particular order or pattern - used with an indexing system for locating them






10. A rapid entry system - usually used as part of disaster recovery / emergency response program






11. A final administrative action taken with regard to records - including destruction - transfer to another entity - or permanent preservation






12. A directory of information about the definition - structure - and usage of data that does not contain the data itself but contains the name of each data element - its definition - where and how it is used - and its relationship to other data






13. Activity of preserving the integrity and/or maintaining the currency of a file by reviewing - deleting duplicates - and/or adding information






14. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments






15. Archival quality polyester-based film containing images produced by exposure of light sensitive silver halide crystals suspended in a gelatin emulsion






16. A detailed listing that includes the types - locations - dates - volumes - equipment - classification systems - and usage data of an organization's records in order to evaluate - appraise - and organize the information






17. A records schedule governing specified series of records common to several or all agencies or administrative units of a corporate body - which are sometimes characterized as functional retention schedules






18. A logical and systematic arrangement for classifying records into subject groups or categories based on some definite scheme of natural relationships representing numbers - letters - or key words for identification






19. A flexible - transparent sheet of film bearing a number of microimages arranged in a grid pattern with a heading area across the top






20. Quality of being whole and unaltered from loss - tampering - or corruption






21. A word - number - letter - or any combination of them - in a filing segment - considered when coding and arranging files






22. Management of the conditions where records are stored - including temperature - humidity - air quality - light - and pests






23. A language and message format used by an application program to communicate with the operating system or some other control program such as a database management system or communications protocol






24. A record that is infrequently referred to but is still needed for reference






25. A publication that defines the scope of the records management program - its authority - the services it provides - and an introduction to concepts






26. Linear capacity of filing expressed in inches - For example - 25 filing inches are in a standard letter-size vertical file drawer.






27. An electronic symbol or process attached to or logically associated with an electronic record and executed or adopted with the intent to authenticate the record






28. Individual responsible for coordinating records management activities within a department and acting as liaison between the department and the records manager/administrator






29. A numeric system for classifying records by subject in units of 10 and coded for arrangement in numeric order. Note: An unlimited number of subdivisions are permitted through the use of digits to the right of the decimal point.






30. Ability of an image or an imaging system to capture fine detail - may be measured in dots per inch.






31. Documented requirements containing the particulars with which a system or project must conform






32. Principle that individuals - organizations - and the community are responsible for their actions and may be required to explain them to others






33. An artificial intelligence application that uses a knowledge base of human expertise to aid in solving problems. Note: The problem-solving capability is based on the quality of the data and rules obtained from the human expert.






34. A computer security mechanism that is designed to control access to or from a specified system according to the network policy






35. A system that transforms reports into documents and data that can be searched - accessed - and leveraged in business processes






36. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed






37. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures






38. Compact shelving






39. Process of duplicating data between sites to enable the continued use of data






40. An archivist who has successfully met all criteria for membership in the Academy of Certified Archivists (ACA)






41. An index in which successive entries are added or interfiled as the records collection grows






42. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium






43. A method - material - or practice developed through consensus by experts in the field - which leads to results that are consistent - predictable - and desirable






44. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free






45. A type of liability insurance that provides additional coverage above and beyond the coverage normally provided under GL - auto - and homeowner's insurance.






46. A sorting technique that orders entries based on each character in a heading without regard for spaces or punctuation






47. Process of transferring physical custody of documentary materials to an archival institution






48. A classification system that uses a combination of letters and numbers - in combination with punctuation marks - to develop codes for classifying and retrieving information






49. Field of management responsible for the efficient and systematic control of the creation - receipt - maintenance - use - and disposition of records - including processes for capturing and maintaining evidence of and information about business activit






50. An arrangement of filing in which records are filed under broad - major headings and then under the specific subheading to which they relate. Headings and subheadings are arranged alphabetically