Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Linear capacity of filing expressed in inches - For example - 25 filing inches are in a standard letter-size vertical file drawer.






2. A final administrative action taken with regard to records - including destruction - transfer to another entity - or permanent preservation






3. Ability of an image or an imaging system to capture fine detail - may be measured in dots per inch.






4. An addressable entity - such as a computer - a storage device - or a storage subsystem - connected to a network






5. Independent review and examination of records and activities to test for compliance with established policies or standards - often with recommendations for changes in controls or procedures






6. Recorded information or object which can be treated as a unit






7. An electronic symbol or process attached to or logically associated with an electronic record and executed or adopted with the intent to authenticate the record






8. A records schedule governing specified series of records common to several or all agencies or administrative units of a corporate body - which are sometimes characterized as functional retention schedules






9. Probable annual dollar loss associated with the loss of a specific vital records series The total expected annual loss to an organization is the sum of the expected annualized losses calculated for each vital records series






10. A standard that specifies requirements for an environmental management system. It applies to those environmental aspects in which the organization has control and influence.






11. An artificial intelligence application that uses a knowledge base of human expertise to aid in solving problems. Note: The problem-solving capability is based on the quality of the data and rules obtained from the human expert.






12. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)






13. A not-for-profit independent organization that provides product testing and certification.






14. A server that is dedicated to nothing more than file-sharing






15. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)






16. Computer-output laser disk. See enterprise report management (ERM).






17. A numeric filing system in which the middle digits are used as the finding aid to organize the filing system






18. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms






19. A high-capacity recording media that uses half-inch magnetic tape often used for midrange to high-end backup requirements






20. A directory of information about the definition - structure - and usage of data that does not contain the data itself but contains the name of each data element - its definition - where and how it is used - and its relationship to other data






21. Documented requirements containing the particulars with which a system or project must conform






22. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin






23. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another






24. An indexing scheme by which terms may be correlated or combined to show interrelationships - the purpose of which is to facilitate more precise retrieval






25. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures






26. In imaging systems - any document or chart containing identification information about the content






27. An alternate facility that has the equipment and resources to immediately recover the business functions affected by the occurrence of a disaster






28. A filing system in which records are under primary subject headings according to the basic activities or functions of the organization






29. An arrangement of filing in which records are filed under broad - major headings and then under the specific subheading to which they relate. Headings and subheadings are arranged alphabetically






30. An index in which successive entries are added or interfiled as the records collection grows






31. A document that lists the records being transferred from one area to another - may also transfer legal responsibility for and the physical custody of the records.






32. Process of creating a form - based on forms analysis - that meets the requirements of its potential use






33. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information






34. Records that relate to the substantive activities an organization undertakes to accomplish its mission or mandate






35. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments






36. A system that collects and processes data - generating information for decision-making - planning - program implementation - and control






37. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as


38. A structure used for classifying materials into a hierarchy of categories and subcategories






39. A system in which related material is filed under a major subject and its subheadings






40. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of records regardless of media. Note: Electronic records management software includes retention scheduling






41. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i






42. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free






43. Field of management responsible for the efficient and systematic control of the creation - receipt - maintenance - use - and disposition of records - including processes for capturing and maintaining evidence of and information about business activit






44. A device generally used as backup power for electronic devices and equipment






45. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization






46. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site






47. Principle that a body of records resulting from the same activity must be preserved as a group - without division - separation - or addition to protect the evidential and informational value that can be discerned from its context






48. Process of verifying that a record is what it purports to be






49. A method of filing that treats each word as an individual filing unit






50. A digital file that stores structured data