Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A method of filing that treats each word as an individual filing unit






2. Software that controls the storage - modification - and retrieval of data stored in a database






3. A logical and systematic arrangement for classifying records into subject groups or categories based on some definite scheme of natural relationships representing numbers - letters - or key words for identification






4. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context






5. Activity of preserving the integrity and/or maintaining the currency of a file by reviewing - deleting duplicates - and/or adding information






6. An arrangement of filing in which records are filed under broad - major headings and then under the specific subheading to which they relate. Headings and subheadings are arranged alphabetically






7. A hierarchy of terms in a classification scheme that progresses from general to specific terms (e.g. - birds - perching birds - swallows)






8. A system of numeric filing using the last two or three digits right to left of each number as the primary division under which the record is filed






9. A file issued by a certificate authority that binds an individual or organization to a public key so that the identity of the individual or organization can be authenticated






10. Insurance that provides coverage for errors and/or omissions by vendor employees






11. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery






12. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin






13. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information






14. A not-for-profit independent organization that provides product testing and certification.






15. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'






16. Linear capacity of filing expressed in inches - For example - 25 filing inches are in a standard letter-size vertical file drawer.






17. Rows of shelving used for compact storage - which travel on tracks and allow one or more aisles to be opened to access the system






18. A flexible - transparent sheet of film bearing a number of microimages arranged in a grid pattern with a heading area across the top






19. A record that is infrequently referred to but is still needed for reference






20. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms






21. A record created by a continuously varying quantity that reflects variations in some quantity - such as photographs and films made with light-sensitive media - National Television System Committee (NTSC) and phase alternating line (PAL) video recordi






22. A method of calculating costs based on the item or box - not the size






23. Process of transferring physical custody of documentary materials to an archival institution






24. A rapid entry system - usually used as part of disaster recovery / emergency response program






25. Function that establishes standards for the creation - design - analysis - revision - procurement - and warehousing of all forms within an organization regardless of format or medium






26. A fire suppression system used as an alternative to Halon and water; it does not deplete ozone in the environment






27. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.






28. A series of standards surrounding quality management - including meeting customer and regulatory requirements - making continuous performance improvements - and providing customer satisfaction






29. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments






30. Recorded information or object which can be treated as a unit






31. Principle that individuals - organizations - and the community are responsible for their actions and may be required to explain them to others






32. A system that converts microform images to digital images and then converts the resulting images to electronic format by optical character recognition






33. Process that converts and records data from a computer directly onto microfilm






34. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen






35. Individual responsible for coordinating records management activities within a department and acting as liaison between the department and the records manager/administrator






36. Process of creating a form - based on forms analysis - that meets the requirements of its potential use






37. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i






38. A copy of a document attested to be a true copy by the official custodian of the original document






39. An artificial intelligence application that uses a knowledge base of human expertise to aid in solving problems. Note: The problem-solving capability is based on the quality of the data and rules obtained from the human expert.






40. High-density tape used for storage






41. A structure used for classifying materials into a hierarchy of categories and subcategories






42. Quality of being whole and unaltered from loss - tampering - or corruption






43. An optical mark - usually rectangular - that has been recorded below a microfilm image and is used for counting or indexing images or frames automatically






44. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures






45. A system of filing records continuously - from one row to another - in a winding format






46. Computer hardware and/or software configured to interface between networks that use different protocols






47. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium






48. Compact shelving






49. An optical disk that can store up to 700 MB of data






50. An electronic data processing card with an opening that contains one frame of microfilm This frame is usually cut from a roll of microfilm. Characteristics of aperture cards are specified in several standards including Unitized Microfilm Carriers (Ap