Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as

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2. A system that transforms reports into documents and data that can be searched - accessed - and leveraged in business processes






3. A fire suppression system used as an alternative to Halon and water; it does not deplete ozone in the environment






4. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures






5. Principle that individuals - organizations - and the community are responsible for their actions and may be required to explain them to others






6. A classification system that uses a combination of letters and numbers - in combination with punctuation marks - to develop codes for classifying and retrieving information






7. A climate-controlled - high security commercial storage facility. This style vault stores magnetic media - long-term or permanent hard-copy records - and other temperature/humidity sensitive items such as microfiche - microfilm - computer tapes - CDs






8. A hierarchy of terms in a classification scheme that progresses from general to specific terms (e.g. - birds - perching birds - swallows)






9. A directory of information about the definition - structure - and usage of data that does not contain the data itself but contains the name of each data element - its definition - where and how it is used - and its relationship to other data






10. A method of access to records requiring prior use of an external index






11. Recorded information or object which can be treated as a unit






12. A not-for-profit independent organization that provides product testing and certification.






13. Field of management responsible for the efficient and systematic control of the creation - receipt - maintenance - use - and disposition of records - including processes for capturing and maintaining evidence of and information about business activit






14. A storage medium from which data is read and to which it is written by lasers






15. A high-capacity recording media that uses half-inch magnetic tape often used for midrange to high-end backup requirements






16. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium






17. A final administrative action taken with regard to records - including destruction - transfer to another entity - or permanent preservation






18. Worth of records for the conduct of current or future financial business and/or evidence thereof






19. Recorded information - regardless of medium or characteristics - made or received by an organization in pursuance of legal obligations or in the transaction of business






20. A method - material - or practice developed through consensus by experts in the field - which leads to results that are consistent - predictable - and desirable






21. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key






22. Classification of records by geographic location usually arranged by numeric code or in alphabetic order






23. Compact shelving






24. A technology to write data onto a storage medium and which does not permit changes






25. Rows of shelving used for compact storage - which travel on tracks and allow one or more aisles to be opened to access the system






26. A system of filing records continuously - from one row to another - in a winding format






27. Process that ensures that an organization does not assume an unacceptable level of risk; includes both records risk analysis and records risk assessment procedures






28. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i






29. A collection of data used as ready reference stored in a row and column format






30. Process of creating a form - based on forms analysis - that meets the requirements of its potential use






31. A logical and systematic arrangement for classifying records into subject groups or categories based on some definite scheme of natural relationships representing numbers - letters - or key words for identification






32. A file issued by a certificate authority that binds an individual or organization to a public key so that the identity of the individual or organization can be authenticated






33. A class of powerful - general purpose computers that can manage large amounts of data at high speed. Mainframes often provide processing to many connected terminals






34. A structure used for classifying materials into a hierarchy of categories and subcategories






35. A system that collects and processes data - generating information for decision-making - planning - program implementation - and control






36. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs






37. A publication that defines the scope of the records management program - its authority - the services it provides - and an introduction to concepts






38. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key






39. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy






40. Regular distribution of records (especially vital records) to additional locations as a method of protection






41. Archival quality polyester-based film containing images produced by exposure of light sensitive silver halide crystals suspended in a gelatin emulsion






42. A management concept whereby approval is sought for a proposal stating that acceptance now will be less costly than a future alternative






43. An arrangement of filing in which records are filed under broad - major headings and then under the specific subheading to which they relate. Headings and subheadings are arranged alphabetically






44. An alphanumeric system in which numerals precede alphabetic coding






45. A system in which related material is filed under a major subject and its subheadings






46. Management of the conditions where records are stored - including temperature - humidity - air quality - light - and pests






47. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records






48. An archivist who has successfully met all criteria for membership in the Academy of Certified Archivists (ACA)






49. A comprehensive list of records series - indicating for each the length of time it is to be maintained and its disposition






50. Process of duplicating data between sites to enable the continued use of data