Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A management concept whereby approval is sought for a proposal stating that acceptance now will be less costly than a future alternative






2. An addressable entity - such as a computer - a storage device - or a storage subsystem - connected to a network






3. Process that converts and records data from a computer directly onto microfilm






4. Fees associated with the removal of records stored under a contract with a storage provider. May be related to the permanent removal of stored items from the facility and to records abandoned by a client.






5. A filing system in which records are under primary subject headings according to the basic activities or functions of the organization






6. A system that transforms reports into documents and data that can be searched - accessed - and leveraged in business processes






7. An optical mark - usually rectangular - that has been recorded below a microfilm image and is used for counting or indexing images or frames automatically






8. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder






9. A numeric filing system in which the middle digits are used as the finding aid to organize the filing system






10. Data that has been given value through analysis - interpretation - or compilation in a meaningful form






11. A system of numeric filing using the last two or three digits right to left of each number as the primary division under which the record is filed






12. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.






13. An optical disk that can store up to 700 MB of data






14. Field of management responsible for the efficient and systematic control of the creation - receipt - maintenance - use - and disposition of records - including processes for capturing and maintaining evidence of and information about business activit






15. A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval






16. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin






17. Process that ensures that an organization does not assume an unacceptable level of risk; includes both records risk analysis and records risk assessment procedures






18. Qualities of a record that demonstrate its trustworthiness over time






19. Sum of the qualities of a record that establish the origin - reliability - trustworthiness - and correctness of its content






20. Classification of records by geographic location usually arranged by numeric code or in alphabetic order






21. A listing organized by the sound of a word rather than its spelling






22. A flexible - transparent sheet of film bearing a number of microimages arranged in a grid pattern with a heading area across the top






23. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as

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24. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures






25. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site






26. A device generally used as backup power for electronic devices and equipment






27. A coding system using numbers with two or more parts separated by a dash - space - or comma - An unlimited number of items may be included under any one division or subdivision.






28. Computer hardware and/or software configured to interface between networks that use different protocols






29. A detailed listing that includes the types - locations - dates - volumes - equipment - classification systems - and usage data of an organization's records in order to evaluate - appraise - and organize the information






30. Worth of records for the conduct of current or future financial business and/or evidence thereof






31. A structure used for classifying materials into a hierarchy of categories and subcategories






32. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.






33. A method of calculating costs based on the item or box - not the size






34. Filing of entities without regard to a particular order or pattern - used with an indexing system for locating them






35. A technique that enables special characters printed in magnetic ink to be read and input rapidly and accurately into a computer






36. A server that is dedicated to nothing more than file-sharing






37. A storage medium from which data is read and to which it is written by lasers






38. A collection of data used as ready reference stored in a row and column format






39. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records






40. Use of special fire-resistant and environmentally controlled records protection equipment and vaults designed for the protection of the media being stored






41. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another






42. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed






43. A hierarchy of terms in a classification scheme that progresses from general to specific terms (e.g. - birds - perching birds - swallows)






44. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records






45. In imaging systems - any document or chart containing identification information about the content






46. Time required to locate a record - which is determined by dividing the total minutes used to retrieve items by the total number of requests






47. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information






48. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language






49. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments






50. Another form of exit fee related to material stored by a commercial storage provider for a client no longer able to pay for storing its records.