Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Data that has been given value through analysis - interpretation - or compilation in a meaningful form






2. The process of adding to the holdings of a records center or archives by transfer under an established and legally based procedure - by deposit - purchase - gift - or bequest






3. Process of making an identical copy of the hard drive - including empty sectorsAlso referred to as imaging (a drive) and mirroring.






4. A final administrative action taken with regard to records - including destruction - transfer to another entity - or permanent preservation






5. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs






6. An alphanumeric system in which numerals precede alphabetic coding






7. An international measure for paper based on the subdivisions of a square meter






8. A method of filing that treats each word as an individual filing unit






9. A record created by a continuously varying quantity that reflects variations in some quantity - such as photographs and films made with light-sensitive media - National Television System Committee (NTSC) and phase alternating line (PAL) video recordi






10. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key






11. A record needed to perform current operations - subject to frequent use - and usually located near the user Also referred to as current record.






12. An alternate facility that has the equipment and resources to immediately recover the business functions affected by the occurrence of a disaster






13. An index in which successive entries are added or interfiled as the records collection grows






14. Software that controls the storage - modification - and retrieval of data stored in a database






15. A numeric system for classifying records by subject in units of 10 and coded for arrangement in numeric order. Note: An unlimited number of subdivisions are permitted through the use of digits to the right of the decimal point.






16. Qualities of a record that demonstrate its trustworthiness over time






17. A digital file that stores structured data






18. Infrastructure - processes - and technologies used to store - generate - manipulate - and transmit information to support an organization






19. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder






20. Process of duplicating data between sites to enable the continued use of data






21. A logical and systematic arrangement for classifying records into subject groups or categories based on some definite scheme of natural relationships representing numbers - letters - or key words for identification






22. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms






23. A point where a record series is broken into regular segments that can be disposed of as a block






24. Management of the conditions where records are stored - including temperature - humidity - air quality - light - and pests






25. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another






26. Instructions - exhibits - and/or other methodologies to follow in order to complete tasks in a predictable and orderly way






27. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context






28. The application of records management principles to electronic records






29. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein






30. Process of creating a form - based on forms analysis - that meets the requirements of its potential use






31. A language and message format used by an application program to communicate with the operating system or some other control program such as a database management system or communications protocol






32. Process that converts and records data from a computer directly onto microfilm






33. An indexing scheme by which terms may be correlated or combined to show interrelationships - the purpose of which is to facilitate more precise retrieval






34. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium






35. An area for lower-cost storage - maintenance - and reference use of semiactive records pending their ultimate disposition






36. A method of calculating costs based on the item or box - not the size






37. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments






38. A system that collects and processes data - generating information for decision-making - planning - program implementation - and control






39. A document that lists the records being transferred from one area to another - may also transfer legal responsibility for and the physical custody of the records.






40. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records






41. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy






42. A classification system that uses a combination of letters and numbers - in combination with punctuation marks - to develop codes for classifying and retrieving information






43. Worth of records for the conduct of current or future financial business and/or evidence thereof






44. A high-level overall plan - containing a set of principles - embracing the general goals of the organization - and used to base decisions






45. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)






46. A system that permits access to files without reference to an index or other finding aid






47. Rows of shelving used for compact storage - which travel on tracks and allow one or more aisles to be opened to access the system






48. Compact shelving






49. Function that establishes standards for the creation - design - analysis - revision - procurement - and warehousing of all forms within an organization regardless of format or medium






50. A server that is dedicated to nothing more than file-sharing