Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy






2. Application of records management principles and techniques to general instructions - bulletins - policies/procedures - or other official issuances






3. Recorded information or object which can be treated as a unit






4. A system of numeric filing using the last two or three digits right to left of each number as the primary division under which the record is filed






5. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site






6. Process of transferring physical custody of documentary materials to an archival institution






7. Technology that uses radio frequencies to identify - track - locate - and manage items






8. Optical storage media that can store up to 4.7 GB of data - or the equivalent of 7 CDs - on a single-sided - single-layer disc - or up to 8.5 GB on a single-sided - dual-layer disc. Note: DVDs are available in read-only (DVD) - write-once (DVD+R and






9. A series of standards surrounding quality management - including meeting customer and regulatory requirements - making continuous performance improvements - and providing customer satisfaction






10. Relationship between the dimensions of the original or master and the corresponding dimensions of the microfilmed or photocopied image






11. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key






12. An international measure for paper based on the subdivisions of a square meter






13. The application of records management principles to electronic records






14. Management of the conditions where records are stored - including temperature - humidity - air quality - light - and pests






15. A group of related records filed/used together as a unit and evaluated as a unit for retention purposes - e.g. - a personnel file consisting of an application - reference letters - benefit forms - etc






16. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records






17. Process of making an identical copy of the hard drive - including empty sectorsAlso referred to as imaging (a drive) and mirroring.






18. A standard that specifies requirements for an environmental management system. It applies to those environmental aspects in which the organization has control and influence.






19. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language






20. A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval






21. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster






22. Computer-to-computer transmission of records or data in a computer-readable format. Note: Usually in compliance with the ANSI X12 standards for defining electronic data interchange transactions or the United Nations Electronic Data Interchange for Ad






23. Field of management responsible for the efficient and systematic control of the creation - receipt - maintenance - use - and disposition of records - including processes for capturing and maintaining evidence of and information about business activit






24. Individual responsible for coordinating records management activities within a department and acting as liaison between the department and the records manager/administrator






25. Recorded information - regardless of medium or characteristics - made or received by an organization in pursuance of legal obligations or in the transaction of business






26. A flexible - transparent sheet of film bearing a number of microimages arranged in a grid pattern with a heading area across the top






27. Another form of exit fee related to material stored by a commercial storage provider for a client no longer able to pay for storing its records.






28. Activity of preserving the integrity and/or maintaining the currency of a file by reviewing - deleting duplicates - and/or adding information






29. Worth of records for the conduct of current or future financial business and/or evidence thereof






30. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed






31. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein






32. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.






33. A sorting technique that orders entries based on each character in a heading without regard for spaces or punctuation






34. A file issued by a certificate authority that binds an individual or organization to a public key so that the identity of the individual or organization can be authenticated






35. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as

Warning: Invalid argument supplied for foreach() in /var/www/html/basicversity.com/show_quiz.php on line 183


36. A management concept whereby approval is sought for a proposal stating that acceptance now will be less costly than a future alternative






37. A word - number - letter - or any combination of them - in a filing segment - considered when coding and arranging files






38. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'






39. Regular distribution of records (especially vital records) to additional locations as a method of protection






40. Process of creating a form - based on forms analysis - that meets the requirements of its potential use






41. A high-capacity recording media that uses half-inch magnetic tape often used for midrange to high-end backup requirements






42. A document that lists the records being transferred from one area to another - may also transfer legal responsibility for and the physical custody of the records.






43. Computer-output laser disk. See enterprise report management (ERM).






44. Qualities of a record that demonstrate its trustworthiness over time






45. Underlying systems and processes necessary to support the trustworthiness and wide-scale use of public key encryption to authenticate individuals in a digital environment - especially over the Internet






46. A fire suppression system used as an alternative to Halon and water; it does not deplete ozone in the environment






47. A high-level overall plan - containing a set of principles - embracing the general goals of the organization - and used to base decisions






48. An alphanumeric system in which numerals precede alphabetic coding






49. A publication that defines the scope of the records management program - its authority - the services it provides - and an introduction to concepts






50. A technique that enables special characters printed in magnetic ink to be read and input rapidly and accurately into a computer