Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A digital file that stores structured data






2. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo






3. Management of the conditions where records are stored - including temperature - humidity - air quality - light - and pests






4. A system that converts microform images to digital images and then converts the resulting images to electronic format by optical character recognition






5. Individual responsible for coordinating records management activities within a department and acting as liaison between the department and the records manager/administrator






6. One or more filing units that comprise an entire personal - organizational - or governmental name used in coding and arranging files






7. A collection of data used as ready reference stored in a row and column format






8. Underlying systems and processes necessary to support the trustworthiness and wide-scale use of public key encryption to authenticate individuals in a digital environment - especially over the Internet






9. An artificial intelligence application that uses a knowledge base of human expertise to aid in solving problems. Note: The problem-solving capability is based on the quality of the data and rules obtained from the human expert.






10. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site






11. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium






12. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed






13. Function that establishes standards for the creation - design - analysis - revision - procurement - and warehousing of all forms within an organization regardless of format or medium






14. An alternate facility that has the equipment and resources to immediately recover the business functions affected by the occurrence of a disaster






15. A method of filing that treats each word as an individual filing unit






16. Software that controls the storage - modification - and retrieval of data stored in a database






17. A type of liability insurance that provides additional coverage above and beyond the coverage normally provided under GL - auto - and homeowner's insurance.






18. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization






19. A records schedule governing specified series of records common to several or all agencies or administrative units of a corporate body - which are sometimes characterized as functional retention schedules






20. A system that collects and processes data - generating information for decision-making - planning - program implementation - and control






21. Insurance that provides coverage for errors and/or omissions by vendor employees






22. Principle that a body of records resulting from the same activity must be preserved as a group - without division - separation - or addition to protect the evidential and informational value that can be discerned from its context






23. A rapid entry system - usually used as part of disaster recovery / emergency response program






24. An electronic symbol or process attached to or logically associated with an electronic record and executed or adopted with the intent to authenticate the record






25. Independent review and examination of records and activities to test for compliance with established policies or standards - often with recommendations for changes in controls or procedures






26. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key






27. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free






28. An alphanumeric system in which numerals precede alphabetic coding






29. Time required to locate a record - which is determined by dividing the total minutes used to retrieve items by the total number of requests






30. A file issued by a certificate authority that binds an individual or organization to a public key so that the identity of the individual or organization can be authenticated






31. An area for lower-cost storage - maintenance - and reference use of semiactive records pending their ultimate disposition






32. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster






33. An optical mark - usually rectangular - that has been recorded below a microfilm image and is used for counting or indexing images or frames automatically






34. A storage medium from which data is read and to which it is written by lasers






35. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder






36. Filing of entities without regard to a particular order or pattern - used with an indexing system for locating them






37. Use of special fire-resistant and environmentally controlled records protection equipment and vaults designed for the protection of the media being stored






38. A numeric filing system in which the middle digits are used as the finding aid to organize the filing system






39. A system that contains the capability to retrieve a specific frame of microfilm according to its coded location on a particular roll






40. A fire suppression system used as an alternative to Halon and water; it does not deplete ozone in the environment






41. Process of making an identical copy of the hard drive - including empty sectorsAlso referred to as imaging (a drive) and mirroring.






42. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms






43. Recorded information - regardless of medium or characteristics - made or received by an organization in pursuance of legal obligations or in the transaction of business






44. Technology that uses radio frequencies to identify - track - locate - and manage items






45. High-density tape used for storage






46. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another






47. A system of filing records continuously - from one row to another - in a winding format






48. A system that permits access to files without reference to an index or other finding aid






49. Process of duplicating data between sites to enable the continued use of data






50. A publication that defines the scope of the records management program - its authority - the services it provides - and an introduction to concepts