Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Activity of preserving the integrity and/or maintaining the currency of a file by reviewing - deleting duplicates - and/or adding information






2. A file issued by a certificate authority that binds an individual or organization to a public key so that the identity of the individual or organization can be authenticated






3. A technique for converting images of text - especially hand print - into machine-readable data that uses patterns to match characters - then improves accuracy through an analysis of the characters in context






4. A storage medium from which data is read and to which it is written by lasers






5. A series of standards surrounding quality management - including meeting customer and regulatory requirements - making continuous performance improvements - and providing customer satisfaction






6. A management concept whereby approval is sought for a proposal stating that acceptance now will be less costly than a future alternative






7. A publication that defines the scope of the records management program - its authority - the services it provides - and an introduction to concepts






8. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site






9. In imaging systems - any document or chart containing identification information about the content






10. A server that is dedicated to nothing more than file-sharing






11. Worth of records for the conduct of current or future financial business and/or evidence thereof






12. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)






13. A system that collects and processes data - generating information for decision-making - planning - program implementation - and control






14. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records






15. A system that converts microform images to digital images and then converts the resulting images to electronic format by optical character recognition






16. An artificial intelligence application that uses a knowledge base of human expertise to aid in solving problems. Note: The problem-solving capability is based on the quality of the data and rules obtained from the human expert.






17. An optical disk that can store up to 700 MB of data






18. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'






19. A group of related records filed/used together as a unit and evaluated as a unit for retention purposes - e.g. - a personnel file consisting of an application - reference letters - benefit forms - etc






20. A record that is infrequently referred to but is still needed for reference






21. Data that has been given value through analysis - interpretation - or compilation in a meaningful form






22. A digital file that stores structured data






23. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen






24. Field of management responsible for the efficient and systematic control of the creation - receipt - maintenance - use - and disposition of records - including processes for capturing and maintaining evidence of and information about business activit






25. An electronic data processing card with an opening that contains one frame of microfilm This frame is usually cut from a roll of microfilm. Characteristics of aperture cards are specified in several standards including Unitized Microfilm Carriers (Ap






26. A system that contains the capability to retrieve a specific frame of microfilm according to its coded location on a particular roll






27. Specifications of a network - including its topology - information encoding - transmission protocols - error detection - and correction






28. Process of transferring physical custody of documentary materials to an archival institution






29. A record created by a continuously varying quantity that reflects variations in some quantity - such as photographs and films made with light-sensitive media - National Television System Committee (NTSC) and phase alternating line (PAL) video recordi






30. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery






31. Process of making an identical copy of the hard drive - including empty sectorsAlso referred to as imaging (a drive) and mirroring.






32. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information






33. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)






34. A flexible - transparent sheet of film bearing a number of microimages arranged in a grid pattern with a heading area across the top






35. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization






36. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy






37. An alternate facility that has the equipment and resources to immediately recover the business functions affected by the occurrence of a disaster






38. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i






39. Management of the conditions where records are stored - including temperature - humidity - air quality - light - and pests






40. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms






41. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo






42. An arrangement of filing in which records are filed under broad - major headings and then under the specific subheading to which they relate. Headings and subheadings are arranged alphabetically






43. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster






44. A computer security mechanism that is designed to control access to or from a specified system according to the network policy






45. Transfer of duplicate copies of vital records to locations beyond those where the originals are housed






46. Usefulness or significance of an item derived from its physical or associational qualities - inherent in its original form and generally independent of its content - that are integral to its material nature and would be lost in reproduction






47. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language






48. Classification of records by geographic location usually arranged by numeric code or in alphabetic order






49. A final administrative action taken with regard to records - including destruction - transfer to another entity - or permanent preservation






50. Optical storage media that can store up to 4.7 GB of data - or the equivalent of 7 CDs - on a single-sided - single-layer disc - or up to 8.5 GB on a single-sided - dual-layer disc. Note: DVDs are available in read-only (DVD) - write-once (DVD+R and