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Test your basic knowledge |
Certified Records Manager
Start Test
Study First
Subjects
:
certifications
,
it-skills
Instructions:
Answer 50 questions in 15 minutes.
If you are not ready to take this test, you can
study here
.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.
This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Independent review and examination of records and activities to test for compliance with established policies or standards - often with recommendations for changes in controls or procedures
gateway
audit
letter-by-letter arrangement
FM200
2. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key
terminal-digit filing
private key
hot site
expert system
3. A numeric filing system in which the first digits are used as the method of organizing and finding in a records management system
charge-back
floppy disk
standard
primary-digit filing
4. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.
electronic document management system (EDMS)
word-by-word arrangement
Halon
built-in dispersal
5. A high-level overall plan - containing a set of principles - embracing the general goals of the organization - and used to base decisions
policy
records analyst
COLD
operational record
6. A system of filing records continuously - from one row to another - in a winding format
semiactive record
warehouseman's legal liability (WLL) insurance
direct entry
snaking
7. Application of records management principles and techniques to general instructions - bulletins - policies/procedures - or other official issuances
directives management
CDIA+
node
document
8. An optical disk that can store up to 700 MB of data
duplex-numeric
ISO 9000
electronic records management system
compact disk (CD)
9. An optical mark - usually rectangular - that has been recorded below a microfilm image and is used for counting or indexing images or frames automatically
jukebox
blip code
optical disk
accountability
10. An electronic data processing card with an opening that contains one frame of microfilm This frame is usually cut from a roll of microfilm. Characteristics of aperture cards are specified in several standards including Unitized Microfilm Carriers (Ap
aperture card
consecutive-numeric filing
records analyst
resolution
11. An area for lower-cost storage - maintenance - and reference use of semiactive records pending their ultimate disposition
records center
property insurance
filing inch
dispersal
12. Individual responsible for coordinating records management activities within a department and acting as liaison between the department and the records manager/administrator
records management manual
records coordinator
alphanumeric
correspondence management
13. A device that enlarges microimages for viewing - usually consisting of a light source - illuminating optics - microfilm holder - lens - and a screen
records series
Halon
microfilm reader
semiactive record
14. A digital file that stores structured data
electronic vaulting
alphanumeric
database
reduction ratio
15. A records schedule governing specified series of records common to several or all agencies or administrative units of a corporate body - which are sometimes characterized as functional retention schedules
direct access
network architecture
reduction ratio
general records schedule
16. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)
classification system
bar code
floppy disk
mnemonic filing
17. Process of making an identical copy of the hard drive - including empty sectorsAlso referred to as imaging (a drive) and mirroring.
mirror image
data dictionary
direct access
firewall
18. Probable annual dollar loss associated with the loss of a specific vital records series The total expected annual loss to an organization is the sum of the expected annualized losses calculated for each vital records series
expert system
Errors and omissions (E&O) insurance
annualized loss expectancy
filing inch
19. A group of related records filed/used together as a unit and evaluated as a unit for retention purposes - e.g. - a personnel file consisting of an application - reference letters - benefit forms - etc
information
records series
authenticity
protective storage
20. A not-for-profit independent organization that provides product testing and certification.
reference analysis
Underwriters Laboratory (UL)
computer-assisted retrieval (CAR)
enterprise report management (ERM)
21. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.
disaster recovery plan
risk management
document
dictionary arrangement
22. A word - number - letter - or any combination of them - in a filing segment - considered when coding and arranging files
filing unit
direct entry
jukebox
forms digest
23. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language
property insurance
file maintenance
classification system
bar code
24. A method of filing that treats each word as an individual filing unit
accession
microfilm reader
data dictionary
word-by-word arrangement
25. Process of creating a form - based on forms analysis - that meets the requirements of its potential use
forms digest
electronic document management system (EDMS)
item/box (IB)
private key
26. An alphanumeric system in which numerals precede alphabetic coding
numeric alphabetic indexing
information systems (IS)
warehouseman's legal liability (WLL) insurance
digital linear tape (DLT)
27. A flexible - transparent sheet of film bearing a number of microimages arranged in a grid pattern with a heading area across the top
records series
standard
commercial vault
microfiche
28. Time required to locate a record - which is determined by dividing the total minutes used to retrieve items by the total number of requests
retrieval ratio
document management (DM)
write once read many (WORM)
records manager
29. Usefulness or significance of an item derived from its physical or associational qualities - inherent in its original form and generally independent of its content - that are integral to its material nature and would be lost in reproduction
3570
intrinsic value
letter-by-letter arrangement
microfilm reader
30. Classification of records by geographic location usually arranged by numeric code or in alphabetic order
linear tape-open (LTO)
geographic filing system
property insurance
optical disk
31. Quality of being whole and unaltered from loss - tampering - or corruption
file maintenance
ISO 9000
network-attached storage (NAS)
integrity (of a record)
32. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i
mirror image
Halon
electronic document management system (EDMS)
geographic filing system
33. Computer-to-computer transmission of records or data in a computer-readable format. Note: Usually in compliance with the ANSI X12 standards for defining electronic data interchange transactions or the United Nations Electronic Data Interchange for Ad
node
electronic signature
dictionary arrangement
electronic data interchange (EDI)
34. Rows of shelving used for compact storage - which travel on tracks and allow one or more aisles to be opened to access the system
mobile-aisle system
electronic vaulting
Certified Archivist (CA)
specifications
35. A detailed listing that includes the types - locations - dates - volumes - equipment - classification systems - and usage data of an organization's records in order to evaluate - appraise - and organize the information
records inventory
electronic records management (ERM)
CDIA+
management information systems (MIS)
36. A system in which related material is filed under a major subject and its subheadings
umbrella insurance
filing segment
acquisition
classification system
37. A final administrative action taken with regard to records - including destruction - transfer to another entity - or permanent preservation
disposition
break-even analysis
General liability insurance (GL)
letter-by-letter arrangement
38. Recorded information - regardless of medium or characteristics - made or received by an organization in pursuance of legal obligations or in the transaction of business
record
radio frequency identification (RFID)
middle-digit filing
digital certificate
39. A directory of information about the definition - structure - and usage of data that does not contain the data itself but contains the name of each data element - its definition - where and how it is used - and its relationship to other data
reduction ratio
data dictionary
mobile-aisle system
mirror image
40. Records that relate to the substantive activities an organization undertakes to accomplish its mission or mandate
operational record
firewall
file maintenance
word-by-word arrangement
41. Another form of exit fee related to material stored by a commercial storage provider for a client no longer able to pay for storing its records.
hierarchical data model
Abandoned records fee
dictionary arrangement
chain index
42. An electronic symbol or process attached to or logically associated with an electronic record and executed or adopted with the intent to authenticate the record
electronic signature
diazo microfilm
ISO 14001
coordinate indexing
43. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records
reference analysis
disaster recovery plan
intelligent character recognition (ICR)
extensible markup language (XML)
44. Archival quality polyester-based film containing images produced by exposure of light sensitive silver halide crystals suspended in a gelatin emulsion
silver halide microfilm
gateway
computer-input microform
numeric alphabetic indexing
45. A file issued by a certificate authority that binds an individual or organization to a public key so that the identity of the individual or organization can be authenticated
computer-assisted retrieval (CAR)
charge-back
break-even analysis
digital certificate
46. A coding system using numbers with two or more parts separated by a dash - space - or comma - An unlimited number of items may be included under any one division or subdivision.
Certified Archivist (CA)
geographic filing system
duplex-numeric
computer-output microfilm (COM)
47. An international measure for paper based on the subdivisions of a square meter
electronic records management (ERM)
shadowing
magnetic ink character recognition (MICR)
metric paper size
48. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments
linear tape-open (LTO)
public key infrastructure (PKI)
umbrella insurance
gateway
49. Process that converts and records data from a computer directly onto microfilm
computer-output microfilm (COM)
jukebox
aperture card
snaking
50. A record that is infrequently referred to but is still needed for reference
Certified Archivist (CA)
intelligent character recognition (ICR)
warehouseman's legal liability (WLL) insurance
semiactive record