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Certified Records Manager
Start Test
Study First
Subjects
:
certifications
,
it-skills
Instructions:
Answer 50 questions in 15 minutes.
If you are not ready to take this test, you can
study here
.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.
This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. In imaging systems - any document or chart containing identification information about the content
cumulative index
management information systems (MIS)
target
filing inch
2. A record needed to perform current operations - subject to frequent use - and usually located near the user Also referred to as current record.
microfiche
active record
firewall
authenticity
3. Infrastructure - processes - and technologies used to store - generate - manipulate - and transmit information to support an organization
aperture card
information systems (IS)
snaking
linear tape-open (LTO)
4. Individual responsible for coordinating records management activities within a department and acting as liaison between the department and the records manager/administrator
records coordinator
magnetic ink character recognition (MICR)
radio frequency identification (RFID)
word-by-word arrangement
5. A system that contains the capability to retrieve a specific frame of microfilm according to its coded location on a particular roll
directives management
filing segment
computer-assisted retrieval (CAR)
information systems (IS)
6. Field of management responsible for the efficient and systematic control of the creation - receipt - maintenance - use - and disposition of records - including processes for capturing and maintaining evidence of and information about business activit
records and information management (RIM)
decimal-numeric
magnetic ink character recognition (MICR)
intrinsic value
7. A method - material - or practice developed through consensus by experts in the field - which leads to results that are consistent - predictable - and desirable
chain index
radio frequency identification (RFID)
enterprise report management (ERM)
standard
8. A server that is dedicated to nothing more than file-sharing
write once read many (WORM)
application program interface (API)
analog record
network-attached storage (NAS)
9. A system that transforms reports into documents and data that can be searched - accessed - and leveraged in business processes
forms digest
digital versatile disc (DVD)
certified copy
enterprise report management (ERM)
10. A series of standards surrounding quality management - including meeting customer and regulatory requirements - making continuous performance improvements - and providing customer satisfaction
blip code
ISO 9000
analog record
computer-assisted retrieval (CAR)
11. An alphanumeric system in which numerals precede alphabetic coding
charge-back
acid-free/alkaline-buffered paper
numeric alphabetic indexing
records coordinator
12. Process that converts and records data from a computer directly onto microfilm
computer-output microfilm (COM)
magnetic ink character recognition (MICR)
records inventory
digital certificate
13. Recorded information - regardless of medium or characteristics - made or received by an organization in pursuance of legal obligations or in the transaction of business
document management (DM)
floppy disk
record
mobile-aisle system
14. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery
cold site
records and information management (RIM)
property insurance
correspondence management
15. An archivist who has successfully met all criteria for membership in the Academy of Certified Archivists (ACA)
microfiche
Certified Archivist (CA)
General liability insurance (GL)
ISO 9000
16. Disaster planning service that involves moving data over a network to a secure remote site according to an established schedule
microfilm reader
encyclopedic arrangement
electronic vaulting
correspondence management
17. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language
data dictionary
geographic filing system
optical disk
bar code
18. The process of adding to the holdings of a records center or archives by transfer under an established and legally based procedure - by deposit - purchase - gift - or bequest
jukebox
firewall
general records schedule
acquisition
19. Process that ensures that an organization does not assume an unacceptable level of risk; includes both records risk analysis and records risk assessment procedures
Certified Archivist (CA)
cumulative index
risk management
reduction ratio
20. A computer security mechanism that is designed to control access to or from a specified system according to the network policy
FM200
retrieval ratio
firewall
specifications
21. A device generally used as backup power for electronic devices and equipment
write once read many (WORM)
dictionary arrangement
uninterruptible power supply (UPS)
Errors and omissions (E&O) insurance
22. A publication that defines the scope of the records management program - its authority - the services it provides - and an introduction to concepts
node
annualized loss expectancy
database
records management manual
23. A word - number - letter - or any combination of them - in a filing segment - considered when coding and arranging files
filing unit
electronic records management system
terminal-digit filing
indirect access
24. A fire suppression system used as an alternative to Halon and water; it does not deplete ozone in the environment
Underwriters Laboratory (UL)
phonetic index
file maintenance
FM200
25. Activity of preserving the integrity and/or maintaining the currency of a file by reviewing - deleting duplicates - and/or adding information
Abandoned records fee
disaster recovery plan
disposition
file maintenance
26. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin
CDIA+
charge-back
integrity (of a record)
forms management/control
27. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo
target
forms management/control
acid-free/alkaline-buffered paper
letter-by-letter arrangement
28. An alternate facility that has the equipment and resources to immediately recover the business functions affected by the occurrence of a disaster
enterprise report management (ERM)
hot site
optical disk
warm site
29. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key
public key
accession
break-even analysis
Certified Archivist (CA)
30. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.
shadowing
dictionary arrangement
electronic document management system (EDMS)
cost avoidance
31. An electronic symbol or process attached to or logically associated with an electronic record and executed or adopted with the intent to authenticate the record
application program interface (API)
document
warehouseman's legal liability (WLL) insurance
electronic signature
32. A structure used for classifying materials into a hierarchy of categories and subcategories
taxonomy
hierarchical data model
information
file classification system
33. Worth of records for the conduct of current or future financial business and/or evidence thereof
disaster recovery plan
General liability insurance (GL)
digital certificate
fiscal value
34. An artificial intelligence application that uses a knowledge base of human expertise to aid in solving problems. Note: The problem-solving capability is based on the quality of the data and rules obtained from the human expert.
extensible markup language (XML)
expert system
records series
dictionary arrangement
35. Documented requirements containing the particulars with which a system or project must conform
specifications
intrinsic value
management information systems (MIS)
item/box (IB)
36. A comprehensive list of records series - indicating for each the length of time it is to be maintained and its disposition
retention schedule
COLD
umbrella insurance
letter-by-letter arrangement
37. A method of access to records requiring prior use of an external index
microfiche
public key infrastructure (PKI)
computer-input microform
indirect access
38. Regular distribution of records (especially vital records) to additional locations as a method of protection
network architecture
disaster recovery plan
built-in dispersal
disposition
39. Relationship between the dimensions of the original or master and the corresponding dimensions of the microfilmed or photocopied image
reduction ratio
consecutive-numeric filing
built-in dispersal
enterprise report management (ERM)
40. Recorded information or object which can be treated as a unit
management information systems (MIS)
document
electronic records management system
magnetic ink character recognition (MICR)
41. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free
certified copy
direct entry
acid-free paper
risk management
42. A system that converts microform images to digital images and then converts the resulting images to electronic format by optical character recognition
specifications
computer-input microform
blip code
target
43. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records
electronic vaulting
General liability insurance (GL)
reference analysis
disaster recovery plan
44. A type of liability insurance that provides additional coverage above and beyond the coverage normally provided under GL - auto - and homeowner's insurance.
umbrella insurance
computer-output microfilm (COM)
audit
compact shelving
45. An addressable entity - such as a computer - a storage device - or a storage subsystem - connected to a network
analog record
node
network architecture
CDIA+
46. A detailed listing that includes the types - locations - dates - volumes - equipment - classification systems - and usage data of an organization's records in order to evaluate - appraise - and organize the information
General liability insurance (GL)
direct entry
umbrella insurance
records inventory
47. A flexible - transparent sheet of film bearing a number of microimages arranged in a grid pattern with a heading area across the top
reference analysis
information systems (IS)
microfiche
document
48. A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval
word-by-word arrangement
terminal-digit filing
disaster recovery plan
correspondence management
49. A rapid entry system - usually used as part of disaster recovery / emergency response program
acid-free/alkaline-buffered paper
decimal-numeric
Knox Box
file classification system
50. In a dual-key encryption system - the sequence of characters that is used to decrypt ciphertext encrypted with the corresponding public key
compact shelving
private key
archival integrity
middle-digit filing