Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A technology to write data onto a storage medium and which does not permit changes






2. A universal format for structured documents and data on the Web having the potential to alleviate many of the interoperability problems associated with the sharing of documents and data






3. Computer-output laser disk. See enterprise report management (ERM).






4. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key






5. A records practitioner who examines and evaluates the systems and procedures involved in creating - processing - storing - and disposing of records






6. An artificial intelligence application that uses a knowledge base of human expertise to aid in solving problems. Note: The problem-solving capability is based on the quality of the data and rules obtained from the human expert.






7. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments






8. A written and approved course of action to take after a disaster strikes that details how an organization will restore critical business functions and reclaim damaged or threatened records






9. An alternative facility that has the equipment and resources available to recover business functions in the event of a disaster






10. Software that controls the storage - modification - and retrieval of data stored in a database






11. Filing of entities without regard to a particular order or pattern - used with an indexing system for locating them






12. Management of the conditions where records are stored - including temperature - humidity - air quality - light - and pests






13. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site






14. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium






15. Relationship between the dimensions of the original or master and the corresponding dimensions of the microfilmed or photocopied image






16. An area for lower-cost storage - maintenance - and reference use of semiactive records pending their ultimate disposition






17. Process that converts and records data from a computer directly onto microfilm






18. A rapid entry system - usually used as part of disaster recovery / emergency response program






19. An archivist who has successfully met all criteria for membership in the Academy of Certified Archivists (ACA)






20. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as

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21. A hierarchy of terms in a classification scheme that progresses from general to specific terms (e.g. - birds - perching birds - swallows)






22. Documented requirements containing the particulars with which a system or project must conform






23. A high-capacity recording media that uses half-inch magnetic tape often used for midrange to high-end backup requirements






24. A record that is infrequently referred to but is still needed for reference






25. An electronic symbol or process attached to or logically associated with an electronic record and executed or adopted with the intent to authenticate the record






26. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i






27. Infrastructure - processes - and technologies used to store - generate - manipulate - and transmit information to support an organization






28. A numeric filing system in which the middle digits are used as the finding aid to organize the filing system






29. A document that lists the records being transferred from one area to another - may also transfer legal responsibility for and the physical custody of the records.






30. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information






31. Process that ensures that an organization does not assume an unacceptable level of risk; includes both records risk analysis and records risk assessment procedures






32. A file issued by a certificate authority that binds an individual or organization to a public key so that the identity of the individual or organization can be authenticated






33. A management concept whereby approval is sought for a proposal stating that acceptance now will be less costly than a future alternative






34. Principle that a body of records resulting from the same activity must be preserved as a group - without division - separation - or addition to protect the evidential and informational value that can be discerned from its context






35. A comprehensive list of records series - indicating for each the length of time it is to be maintained and its disposition






36. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language






37. A sorting technique that orders entries based on each character in a heading without regard for spaces or punctuation






38. Quality of being whole and unaltered from loss - tampering - or corruption






39. Independent review and examination of records and activities to test for compliance with established policies or standards - often with recommendations for changes in controls or procedures






40. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.






41. Optical storage media that can store up to 4.7 GB of data - or the equivalent of 7 CDs - on a single-sided - single-layer disc - or up to 8.5 GB on a single-sided - dual-layer disc. Note: DVDs are available in read-only (DVD) - write-once (DVD+R and






42. A storage device that holds optical disks or tapes and has one or more drives that provide automatic online access to the information contained therein






43. A computer security mechanism that is designed to control access to or from a specified system according to the network policy






44. A group of related records filed/used together as a unit and evaluated as a unit for retention purposes - e.g. - a personnel file consisting of an application - reference letters - benefit forms - etc






45. Rows of shelving used for compact storage - which travel on tracks and allow one or more aisles to be opened to access the system






46. A collection of data used as ready reference stored in a row and column format






47. A record needed to perform current operations - subject to frequent use - and usually located near the user Also referred to as current record.






48. Records that relate to the substantive activities an organization undertakes to accomplish its mission or mandate






49. Process of making an identical copy of the hard drive - including empty sectorsAlso referred to as imaging (a drive) and mirroring.






50. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms