Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A filing system in which records are under primary subject headings according to the basic activities or functions of the organization






2. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin






3. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key






4. High-density tape used for storage






5. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery






6. A flexible - transparent sheet of film bearing a number of microimages arranged in a grid pattern with a heading area across the top






7. A statistical breakdown of requests for records during a specific period to determine usage of individual types of records






8. Allocation of the costs of programs - functions - or services to the groups who use them






9. A sorting technique that orders entries based on each character in a heading without regard for spaces or punctuation






10. Data that has been given value through analysis - interpretation - or compilation in a meaningful form






11. Computer-to-computer transmission of records or data in a computer-readable format. Note: Usually in compliance with the ANSI X12 standards for defining electronic data interchange transactions or the United Nations Electronic Data Interchange for Ad






12. Individual responsible for coordinating records management activities within a department and acting as liaison between the department and the records manager/administrator






13. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms






14. A system of filing records continuously - from one row to another - in a winding format






15. A high-level overall plan - containing a set of principles - embracing the general goals of the organization - and used to base decisions






16. Probable annual dollar loss associated with the loss of a specific vital records series The total expected annual loss to an organization is the sum of the expected annualized losses calculated for each vital records series






17. A series of standards surrounding quality management - including meeting customer and regulatory requirements - making continuous performance improvements - and providing customer satisfaction






18. An electronic data processing card with an opening that contains one frame of microfilm This frame is usually cut from a roll of microfilm. Characteristics of aperture cards are specified in several standards including Unitized Microfilm Carriers (Ap






19. Documented requirements containing the particulars with which a system or project must conform






20. An international measure for paper based on the subdivisions of a square meter






21. Instructions - exhibits - and/or other methodologies to follow in order to complete tasks in a predictable and orderly way






22. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of records regardless of media. Note: Electronic records management software includes retention scheduling






23. A type of liability insurance that provides additional coverage above and beyond the coverage normally provided under GL - auto - and homeowner's insurance.






24. A group of related records filed/used together as a unit and evaluated as a unit for retention purposes - e.g. - a personnel file consisting of an application - reference letters - benefit forms - etc






25. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs






26. A fire suppression system used as an alternative to Halon and water; it does not deplete ozone in the environment






27. Records that relate to the substantive activities an organization undertakes to accomplish its mission or mandate






28. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy






29. A computer security mechanism that is designed to control access to or from a specified system according to the network policy






30. A final administrative action taken with regard to records - including destruction - transfer to another entity - or permanent preservation






31. A detailed listing that includes the types - locations - dates - volumes - equipment - classification systems - and usage data of an organization's records in order to evaluate - appraise - and organize the information






32. An arrangement of filing in which records are filed under broad - major headings and then under the specific subheading to which they relate. Headings and subheadings are arranged alphabetically






33. Compact shelving






34. Disaster planning service that involves moving data over a network to a secure remote site according to an established schedule






35. Software that controls the storage - modification - and retrieval of data stored in a database






36. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo






37. Independent review and examination of records and activities to test for compliance with established policies or standards - often with recommendations for changes in controls or procedures






38. A point where a record series is broken into regular segments that can be disposed of as a block






39. A language and message format used by an application program to communicate with the operating system or some other control program such as a database management system or communications protocol






40. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free






41. A record that is infrequently referred to but is still needed for reference






42. A collection of data used as ready reference stored in a row and column format






43. A document that lists the records being transferred from one area to another - may also transfer legal responsibility for and the physical custody of the records.






44. Techniques used to regulate the creation - use - and maintenance of documents according to established policies and procedures






45. A classification system that uses a combination of letters and numbers - in combination with punctuation marks - to develop codes for classifying and retrieving information






46. Insurance that covers accidents on a policyholder's premises and/or action sof the organization and its emplooyees that might cause harm to another






47. A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval






48. A circular sheet of polyester coated with magnetic oxide and housed in a thin - square plastic jacket that is used as a removable data storage medium






49. A method of access to records requiring prior use of an external index






50. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information