Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A system that transforms reports into documents and data that can be searched - accessed - and leveraged in business processes






2. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site






3. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo






4. A collection of data used as ready reference stored in a row and column format






5. A point where a record series is broken into regular segments that can be disposed of as a block






6. A computer security mechanism that is designed to control access to or from a specified system according to the network policy






7. Archival quality polyester-based film containing images produced by exposure of light sensitive silver halide crystals suspended in a gelatin emulsion






8. Disaster planning service that involves moving data over a network to a secure remote site according to an established schedule






9. A numeric system for classifying records by subject in units of 10 and coded for arrangement in numeric order. Note: An unlimited number of subdivisions are permitted through the use of digits to the right of the decimal point.






10. Principle that individuals - organizations - and the community are responsible for their actions and may be required to explain them to others






11. A standard that specifies requirements for an environmental management system. It applies to those environmental aspects in which the organization has control and influence.






12. Use of special fire-resistant and environmentally controlled records protection equipment and vaults designed for the protection of the media being stored






13. An optical disk that can store up to 700 MB of data






14. Instructions - exhibits - and/or other methodologies to follow in order to complete tasks in a predictable and orderly way






15. Allocation of the costs of programs - functions - or services to the groups who use them






16. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of records regardless of media. Note: Electronic records management software includes retention scheduling






17. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language






18. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key






19. A management concept whereby approval is sought for a proposal stating that acceptance now will be less costly than a future alternative






20. A structure used for classifying materials into a hierarchy of categories and subcategories






21. A fire suppression system used as an alternative to Halon and water; it does not deplete ozone in the environment






22. Field of management responsible for the efficient and systematic control of the creation - receipt - maintenance - use - and disposition of records - including processes for capturing and maintaining evidence of and information about business activit






23. Process that ensures that an organization does not assume an unacceptable level of risk; includes both records risk analysis and records risk assessment procedures






24. Compact shelving






25. Process of creating a form - based on forms analysis - that meets the requirements of its potential use






26. Filing of entities without regard to a particular order or pattern - used with an indexing system for locating them






27. A flexible - transparent sheet of film bearing a number of microimages arranged in a grid pattern with a heading area across the top






28. Linear capacity of filing expressed in inches - For example - 25 filing inches are in a standard letter-size vertical file drawer.






29. A system of filing records continuously - from one row to another - in a winding format






30. Relationship between the dimensions of the original or master and the corresponding dimensions of the microfilmed or photocopied image






31. A publication that defines the scope of the records management program - its authority - the services it provides - and an introduction to concepts






32. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.






33. A technique that enables special characters printed in magnetic ink to be read and input rapidly and accurately into a computer






34. A digital file that stores structured data






35. Technology that uses radio frequencies to identify - track - locate - and manage items






36. A logical and systematic arrangement for classifying records into subject groups or categories based on some definite scheme of natural relationships representing numbers - letters - or key words for identification






37. A final administrative action taken with regard to records - including destruction - transfer to another entity - or permanent preservation






38. A filing system in which records are under primary subject headings according to the basic activities or functions of the organization






39. A listing organized by the sound of a word rather than its spelling






40. A series of standards surrounding quality management - including meeting customer and regulatory requirements - making continuous performance improvements - and providing customer satisfaction






41. An arrangement of filing in which records are filed under broad - major headings and then under the specific subheading to which they relate. Headings and subheadings are arranged alphabetically






42. A copy of a document attested to be a true copy by the official custodian of the original document






43. The application of records management principles to electronic records






44. A file issued by a certificate authority that binds an individual or organization to a public key so that the identity of the individual or organization can be authenticated






45. A records classification system that assigns number ranges to subjects (e.g. - the Dewey Decimal system)






46. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)






47. Application of records management principles and techniques to general instructions - bulletins - policies/procedures - or other official issuances






48. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.






49. Function that establishes standards for the creation - design - analysis - revision - procurement - and warehousing of all forms within an organization regardless of format or medium






50. Process of transferring physical custody of documentary materials to an archival institution