Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A system that permits access to files without reference to an index or other finding aid






2. A coding system using numbers with two or more parts separated by a dash - space - or comma - An unlimited number of items may be included under any one division or subdivision.






3. Regular distribution of records (especially vital records) to additional locations as a method of protection






4. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free






5. A not-for-profit independent organization that provides product testing and certification.






6. A hierarchy of terms in a classification scheme that progresses from general to specific terms (e.g. - birds - perching birds - swallows)






7. A system that contains the capability to retrieve a specific frame of microfilm according to its coded location on a particular roll






8. A filing system in which records are under primary subject headings according to the basic activities or functions of the organization






9. Linear capacity of filing expressed in inches - For example - 25 filing inches are in a standard letter-size vertical file drawer.






10. An international measure for paper based on the subdivisions of a square meter






11. Individual responsible for coordinating records management activities within a department and acting as liaison between the department and the records manager/administrator






12. Fees associated with the removal of records stored under a contract with a storage provider. May be related to the permanent removal of stored items from the facility and to records abandoned by a client.






13. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language






14. A universal format for structured documents and data on the Web having the potential to alleviate many of the interoperability problems associated with the sharing of documents and data






15. A system of filing records continuously - from one row to another - in a winding format






16. Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information






17. Instructions - exhibits - and/or other methodologies to follow in order to complete tasks in a predictable and orderly way






18. An alphanumeric system in which numerals precede alphabetic coding






19. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization






20. Ability of an image or an imaging system to capture fine detail - may be measured in dots per inch.






21. Computer-output laser disk. See enterprise report management (ERM).






22. A sorting technique that orders entries based on each character in a heading without regard for spaces or punctuation






23. One or more filing units that comprise an entire personal - organizational - or governmental name used in coding and arranging files






24. Computer hardware and/or software configured to interface between networks that use different protocols






25. Principle that individuals - organizations - and the community are responsible for their actions and may be required to explain them to others






26. Recorded information - regardless of medium or characteristics - made or received by an organization in pursuance of legal obligations or in the transaction of business






27. Use of special fire-resistant and environmentally controlled records protection equipment and vaults designed for the protection of the media being stored






28. A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval






29. A method of filing that treats each word as an individual filing unit






30. A publication that defines the scope of the records management program - its authority - the services it provides - and an introduction to concepts






31. A records practitioner who examines and evaluates the systems and procedures involved in creating - processing - storing - and disposing of records






32. A system that collects and processes data - generating information for decision-making - planning - program implementation - and control






33. Process that ensures that an organization does not assume an unacceptable level of risk; includes both records risk analysis and records risk assessment procedures






34. A method of calculating costs based on the item or box - not the size






35. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments






36. A structure used for classifying materials into a hierarchy of categories and subcategories






37. A system of numeric filing using the last two or three digits right to left of each number as the primary division under which the record is filed






38. Process of making an identical copy of the hard drive - including empty sectorsAlso referred to as imaging (a drive) and mirroring.






39. Time required to locate a record - which is determined by dividing the total minutes used to retrieve items by the total number of requests






40. A language and message format used by an application program to communicate with the operating system or some other control program such as a database management system or communications protocol






41. An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery






42. Process of transferring physical custody of documentary materials to an archival institution






43. In imaging systems - any document or chart containing identification information about the content






44. A detailed listing that includes the types - locations - dates - volumes - equipment - classification systems - and usage data of an organization's records in order to evaluate - appraise - and organize the information






45. A record that is infrequently referred to but is still needed for reference






46. Underlying systems and processes necessary to support the trustworthiness and wide-scale use of public key encryption to authenticate individuals in a digital environment - especially over the Internet






47. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)






48. A class of powerful - general purpose computers that can manage large amounts of data at high speed. Mainframes often provide processing to many connected terminals






49. Principle that a body of records resulting from the same activity must be preserved as a group - without division - separation - or addition to protect the evidential and informational value that can be discerned from its context






50. A storage medium from which data is read and to which it is written by lasers