Test your basic knowledge |

Certified Records Manager

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A document that lists the records being transferred from one area to another - may also transfer legal responsibility for and the physical custody of the records.






2. A file issued by a certificate authority that binds an individual or organization to a public key so that the identity of the individual or organization can be authenticated






3. Probable annual dollar loss associated with the loss of a specific vital records series The total expected annual loss to an organization is the sum of the expected annualized losses calculated for each vital records series






4. Insurance that provides coverage for errors and/or omissions by vendor employees






5. Records that relate to the substantive activities an organization undertakes to accomplish its mission or mandate






6. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments






7. Specifications of a network - including its topology - information encoding - transmission protocols - error detection - and correction






8. An indexing scheme by which terms may be correlated or combined to show interrelationships - the purpose of which is to facilitate more precise retrieval






9. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of records regardless of media. Note: Electronic records management software includes retention scheduling






10. One or more filing units that comprise an entire personal - organizational - or governmental name used in coding and arranging files






11. Qualities of a record that demonstrate its trustworthiness over time






12. A high-capacity recording media that uses half-inch magnetic tape often used for midrange to high-end backup requirements






13. A structure used for classifying materials into a hierarchy of categories and subcategories






14. Usefulness or significance of an item derived from its physical or associational qualities - inherent in its original form and generally independent of its content - that are integral to its material nature and would be lost in reproduction






15. A method of calculating costs based on the item or box - not the size






16. A computer security mechanism that is designed to control access to or from a specified system according to the network policy






17. An addressable entity - such as a computer - a storage device - or a storage subsystem - connected to a network






18. A predetermined pattern of vertical lines that - when read by an optical reader - can be converted to machine-readable language






19. Computer-to-computer transmission of records or data in a computer-readable format. Note: Usually in compliance with the ANSI X12 standards for defining electronic data interchange transactions or the United Nations Electronic Data Interchange for Ad






20. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'






21. A point where a record series is broken into regular segments that can be disposed of as a block






22. An index in which successive entries are added or interfiled as the records collection grows






23. A numeric system for classifying records by subject in units of 10 and coded for arrangement in numeric order. Note: An unlimited number of subdivisions are permitted through the use of digits to the right of the decimal point.






24. A comprehensive list of records series - indicating for each the length of time it is to be maintained and its disposition






25. A system in which consecutively numbered records are arranged in ascending number order - from the lowest number to the highest number. Also referred to as sequential filing - serial filing - and straight numeric filing.






26. A system consisting of software - hardware - policies - and processes to automate the preparation - organization - tracking - and distribution of electronic documents. Note: Electronic document management software includes version control and check-i






27. An alternate facility that has the equipment and resources to immediately recover the business functions affected by the occurrence of a disaster






28. A final administrative action taken with regard to records - including destruction - transfer to another entity - or permanent preservation






29. Individual within an organization who is responsible for systematically managing the recorded information generated and received by the organization






30. A management concept whereby approval is sought for a proposal stating that acceptance now will be less costly than a future alternative






31. An archivist who has successfully met all criteria for membership in the Academy of Certified Archivists (ACA)






32. Independent review and examination of records and activities to test for compliance with established policies or standards - often with recommendations for changes in controls or procedures






33. A compressed gas or steaming liquid - used for fire suppression; effective only in closed areas. For environmental reasons - it is generally not available for purchasing new quantities. A third-party market is used to purchase Halon.






34. Process of verifying that a record is what it purports to be






35. A type of liability insurance that provides additional coverage above and beyond the coverage normally provided under GL - auto - and homeowner's insurance.






36. Recorded information or object which can be treated as a unit






37. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder






38. Documented requirements containing the particulars with which a system or project must conform






39. An arrangement of filing in which records are filed under broad - major headings and then under the specific subheading to which they relate. Headings and subheadings are arranged alphabetically






40. Process that converts and records data from a computer directly onto microfilm






41. An electronic data processing card with an opening that contains one frame of microfilm This frame is usually cut from a roll of microfilm. Characteristics of aperture cards are specified in several standards including Unitized Microfilm Carriers (Ap






42. A directory of information about the definition - structure - and usage of data that does not contain the data itself but contains the name of each data element - its definition - where and how it is used - and its relationship to other data






43. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs






44. An optical disk that can store up to 700 MB of data






45. A standard that specifies requirements for an environmental management system. It applies to those environmental aspects in which the organization has control and influence.






46. Data that has been given value through analysis - interpretation - or compilation in a meaningful form






47. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy






48. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.






49. A system of numeric filing using the last two or three digits right to left of each number as the primary division under which the record is filed






50. Function that establishes standards for the creation - design - analysis - revision - procurement - and warehousing of all forms within an organization regardless of format or medium