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Test your basic knowledge |
Certified Records Manager
Start Test
Study First
Subjects
:
certifications
,
it-skills
Instructions:
Answer 50 questions in 15 minutes.
If you are not ready to take this test, you can
study here
.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.
This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A single alphabetic filing arrangement in which all types of entries (names - subjects - titles - etc.) are interfiled. Also referred to as topical filing system.
cold site
letter-by-letter arrangement
dictionary arrangement
magnetic ink character recognition (MICR)
2. Magnetic tape technology for computer data. The objective for using LTO is the creation of open-format specifications for high capacity - high-performance tape storage products for use in midrange and network server computing environments
word-by-word arrangement
linear tape-open (LTO)
integrity (of a record)
Certified Archivist (CA)
3. Management of the conditions where records are stored - including temperature - humidity - air quality - light - and pests
cutoff
environmental control
snaking
compact disk (CD)
4. A sorting technique that orders entries based on each character in a heading without regard for spaces or punctuation
letter-by-letter arrangement
Certified Archivist (CA)
standard
acid-free paper
5. Organization of files based on relationships established along progressive levels of a tree structure - or hierarchy
Errors and omissions (E&O) insurance
Abandoned records fee
hierarchical data model
cold site
6. Regular distribution of records (especially vital records) to additional locations as a method of protection
intelligent character recognition (ICR)
built-in dispersal
Certified Archivist (CA)
digital certificate
7. Independent review and examination of records and activities to test for compliance with established policies or standards - often with recommendations for changes in controls or procedures
public key infrastructure (PKI)
Knox Box
audit
General liability insurance (GL)
8. Paper that has a reserve of an alkaline substance added for the purpose of counteracting any acid that may be introduced into the paper later - the buffering is effective only as long as free alkali remains. Papers that are to remain acid-free for lo
hot site
acid-free/alkaline-buffered paper
records manager
linear tape-open (LTO)
9. A method of data replication that maintains an exact copy of electronic records - typically by continuously capturing changes and applying them at the recovery site
file classification system
records coordinator
shadowing
geographic filing system
10. Principle that a body of records resulting from the same activity must be preserved as a group - without division - separation - or addition to protect the evidential and informational value that can be discerned from its context
information
Knox Box
archival integrity
commercial vault
11. One or more filing units that comprise an entire personal - organizational - or governmental name used in coding and arranging files
document management (DM)
General liability insurance (GL)
filing segment
geographic filing system
12. A method of calculating costs based on the item or box - not the size
authentication
primary-digit filing
enterprise report management (ERM)
item/box (IB)
13. A collection of data used as ready reference stored in a row and column format
management information systems (MIS)
lookup table
cold site
records center
14. A system that collects and processes data - generating information for decision-making - planning - program implementation - and control
records inventory
management information systems (MIS)
standard
magnetic media
15. A not-for-profit independent organization that provides product testing and certification.
private key
blip code
document
Underwriters Laboratory (UL)
16. Underlying systems and processes necessary to support the trustworthiness and wide-scale use of public key encryption to authenticate individuals in a digital environment - especially over the Internet
optical disk
certified copy
shadowing
public key infrastructure (PKI)
17. In principle - papers that contain no free acid and have a pH value of 7.0 or greater. In practice - papermakers consider a paper having a pH value of 6.0 or greater to be acid-free
acid-free paper
network architecture
aperture card
optical disk
18. Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan - design - and specify a document imaging/document management system - Formerly known as the Certified Document Imagin
CDIA+
cold site
word-by-word arrangement
cutoff
19. A numeric filing system in which the middle digits are used as the finding aid to organize the filing system
classification system
geographic filing system
middle-digit filing
write once read many (WORM)
20. A directory of information about the definition - structure - and usage of data that does not contain the data itself but contains the name of each data element - its definition - where and how it is used - and its relationship to other data
specifications
built-in dispersal
data dictionary
direct access
21. Insurance coverage for damage or loss of client-owned items in the custody of the policyholder; i.e. - client records - valuable papers - magnetic media - and other stored items. Note: Insurance riders can be provided to cover restoration expenses as
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22. Another form of exit fee related to material stored by a commercial storage provider for a client no longer able to pay for storing its records.
middle-digit filing
operational record
terminal-digit filing
Abandoned records fee
23. A type of non-archival quality film processed by exposure to ammonia and used as a medium for use copies of master microforms
environmental control
diazo microfilm
database management system (DBMS)
records analyst
24. An artificial intelligence application that uses a knowledge base of human expertise to aid in solving problems. Note: The problem-solving capability is based on the quality of the data and rules obtained from the human expert.
expert system
management information systems (MIS)
enterprise report management (ERM)
duplex-numeric
25. Worth of records for the conduct of current or future financial business and/or evidence thereof
electronic data interchange (EDI)
cumulative index
information systems (IS)
fiscal value
26. A structure used for classifying materials into a hierarchy of categories and subcategories
policy
taxonomy
acid-free paper
radio frequency identification (RFID)
27. Computer-to-computer transmission of records or data in a computer-readable format. Note: Usually in compliance with the ANSI X12 standards for defining electronic data interchange transactions or the United Nations Electronic Data Interchange for Ad
electronic data interchange (EDI)
Halon
data replication
protective storage
28. Recorded information or object which can be treated as a unit
document
fiscal value
aperture card
dictionary arrangement
29. Principle that individuals - organizations - and the community are responsible for their actions and may be required to explain them to others
accountability
duplex-numeric
disaster recovery plan
Errors and omissions (E&O) insurance
30. A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g. - 'LA' for Los Angeles or 'FIN' for Finance)
electronic signature
mnemonic filing
encyclopedic arrangement
computer-assisted retrieval (CAR)
31. Selection of natural word order when formulating and indexing a term consisting of two or more words (for example - 'diazo microfilm' rather than 'microfilm - diazo'
middle-digit filing
linear tape-open (LTO)
direct entry
digital versatile disc (DVD)
32. A method of filing that treats each word as an individual filing unit
accountability
word-by-word arrangement
duplex-numeric
item/box (IB)
33. Individual responsible for coordinating records management activities within a department and acting as liaison between the department and the records manager/administrator
records coordinator
item/box (IB)
protective storage
phonetic index
34. Insurance that covers loss or damage to buildings and contents owned - boxed - or financed by the policyholder
indirect access
property insurance
primary-digit filing
warm site
35. A system in which related material is filed under a major subject and its subheadings
magnetic media
computer-assisted retrieval (CAR)
classification system
decimal-numeric
36. Insurance that provides coverage for errors and/or omissions by vendor employees
uninterruptible power supply (UPS)
mirror image
Errors and omissions (E&O) insurance
cold site
37. Fees associated with the removal of records stored under a contract with a storage provider. May be related to the permanent removal of stored items from the facility and to records abandoned by a client.
retention schedule
document
microfiche
Exit fees
38. A word - number - letter - or any combination of them - in a filing segment - considered when coding and arranging files
Knox Box
alphanumeric
records manager
filing unit
39. A point where a record series is broken into regular segments that can be disposed of as a block
cutoff
data dictionary
write once read many (WORM)
audit
40. A records practitioner who examines and evaluates the systems and procedures involved in creating - processing - storing - and disposing of records
linear tape-open (LTO)
integrity (of a record)
CDIA+
records analyst
41. A record created by a continuously varying quantity that reflects variations in some quantity - such as photographs and films made with light-sensitive media - National Television System Committee (NTSC) and phase alternating line (PAL) video recordi
chain index
analog record
correspondence management
charge-back
42. Activity of preserving the integrity and/or maintaining the currency of a file by reviewing - deleting duplicates - and/or adding information
node
policy
radio frequency identification (RFID)
file maintenance
43. A comprehensive list of records series - indicating for each the length of time it is to be maintained and its disposition
filing inch
retention schedule
lookup table
FM200
44. In a dual-key encryption system - the sequence of characters that is used to encrypt plain text so that it cannot be read without the corresponding private key
node
direct entry
management information systems (MIS)
public key
45. A class of powerful - general purpose computers that can manage large amounts of data at high speed. Mainframes often provide processing to many connected terminals
records series
mainframe
consecutive-numeric filing
information systems (IS)
46. A system that transforms reports into documents and data that can be searched - accessed - and leveraged in business processes
filing unit
enterprise report management (ERM)
digital versatile disc (DVD)
expert system
47. An indexing scheme by which terms may be correlated or combined to show interrelationships - the purpose of which is to facilitate more precise retrieval
Halon
records inventory
coordinate indexing
expert system
48. Data that has been given value through analysis - interpretation - or compilation in a meaningful form
information
reduction ratio
general records schedule
magnetic media
49. A logical and systematic arrangement for classifying records into subject groups or categories based on some definite scheme of natural relationships representing numbers - letters - or key words for identification
records inventory
forms management/control
file classification system
bar code
50. A technique used to show relationships among costs - revenues - and outputs to identify the point at which revenues equal costs
break-even analysis
semiactive record
electronic signature
data replication