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Project Management Using Microsoft Project

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Work - resource - cost.






2. .mpp file extension. The actual project file.






3. An 'activity' - or 'task'. The bottom 'child' task - there's nothing underneath it. If there are sub-components - or 'children' tasks below a parent task - that parent task is a SUMMARY task.






4. Create file. Set up file properties. Set a start date. Set up calendars and working time.






5. Hiding does not delete data. If you hide a column - data maintains - but to get it back - you'll need to right click - insert column.

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6. Network Diagrom -> Format ribbon -> format.






7. A terminal element is the lowest element (activity or deliverable) in a WBS; it is not further subdivided. Sometimes called a 'work package' - but NOT synonymous.






8. The total direct and indirect costs incurred in accomplishing work on an activity during a given period.






9. Tables are made up of fields.






10. To switch between ____________: (Project 2010) - Use the bottom-left icon. Use the ribbon. Task mode column in entry table. File -> options -> schedule.






11. efines units.






12. Appears: day means: day






13. The Precedence Diagram Method is a tool for scheduling activities in a project plan. It is a method of constructing a project schedule network diagram that uses boxes - referred to as nodes - to represent activities and connects them with arrows that






14. Appears: hr means: hour






15. Appears: ehr means: Elapsed hour






16. File -> Options -> Quick Access tool bar. Examples: Tables and Vies - good stuff.

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17. Always preserve the number of hours to perform a task. Changing work when fixed will impact duration.






18. 'Start no earlier than' constraint.






19. Task ribbon -> schedule section -> broken task icon. Reschedule incomplete work - etc.






20. Appears: min means: minute






21. Default view in Network Diagram. Without LINK LABELS - you won't see lag time - etc. The term finish to start refers specifically to the logical relationship that exits between the activities that make up he entirety of the project in which it is det






22. Appears: wk means: week






23. Ensuring that the successor activity does not begin until after the predecessor activity is completed is implementing a start-to-finish (SF) model. This is the most logical path to follow when planning a project. Those in project management should be






24. Appears: eday means: Elapsed day






25. Tables - charts - usage tables - and sheets.






26. Start date - Current date - finish date - status date - schedule from - calendar - & priority (with project pro). Enterprise custom fields here too - if you're hooked into enterprise.






27. View -> Timeline check box. Shows timeline - but by default - nothing's on it. To add items - right click and 'add to timeline'.






28. Task ribbon -> 'inspect' button-> Inspect Task. It shows more details about highlighted task - including critical predecessor task. Very useful tool. Especially when resources are over allocated.






29. It is NOT an exhaustive list of work. It is instead a comprehensive classification of project scope. Contains Sub-components - work packages (child of sub-component). Further work packages can be children of other work packages. Summary tasks are the






30. 1. Initiation 2. Planning 3. Execution 4. Monitoring & Control 5. Closing






31. Always preserve the number of people working on a task. Changing units when fixed will impact duration.






32. Project template (.mpt) - or Global MPT file. Drives what you see in the project. Corporations may have their own.






33. Gantt Chart -> Format -> Bar Styles segment -> format drop down. Adjust all aspects of the bars in the gantt.






34. The FILE name is what you see at the top of the screen - and is the raw name of the .mpp or .mpt FILE itself. The PROJECT NAME is set in the 'Properties' of the project. The project name will show up in reports - etc.






35. Single Start - Single Finish. No 'danglers'. Everything must be connected. No loops.






36. If '______________' isn't checked - for example - then you won't be able to set a style for critical tasks.






37. The WBS contains 100% of the work defined by the project scope and captures all deliverables - internal - external - interim - in terms of the work to be completed - including project management.

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38. Can be added to the ribbon - and it walks user through formatting of the gantt chart. Pretty cool.






39. No single activity or group of activities to produce a single deliverable should be more than 80 hours of effort.

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40. Time delay. Sometimes - it's preferred to have lag shown as a task. You can assign costs to it - that way. Style sheets will indicate this.






41. Fixed Duration - Fixed Units - or Fixed Work. Described on page 72 of Project 2010 book.






42. File -> Info -> Organizer. Access global mpt - delete views - etc. (ADD MORE)






43. Contains information relative to tasks.






44. Two critical tasks - both same duration - vying for one resource - who wins?






45. Amendment to task type.






46. An approach for monitoring project progress that relies on the budgeted cost of activities completed to ascribe value






47. Function key 5. You can go directly to ID - or 'date'.






48. File -> Options -> Scheduling --> Drop down for Decimal or Percentage.






49. A logical relationship that states that for one project to begin - another must also be underway. For example - the writing of a business proposal must have begun in order for editing of the proposal to take place.






50. A compact - matrix representation of a system or project. The approach can be used to model complex systems in systems engineering or systems analysis - and in project planning and project management.







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Can you answer 50 questions in 15 minutes?


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