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Project Management Using Microsoft Project

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. An 'activity' - or 'task'. The bottom 'child' task - there's nothing underneath it. If there are sub-components - or 'children' tasks below a parent task - that parent task is a SUMMARY task.






2. U = W / D Work divided by duration.






3. Responsibility Assignment Matrix.






4. Two critical tasks - both same duration - vying for one resource - who wins?






5. Hiding does not delete data. If you hide a column - data maintains - but to get it back - you'll need to right click - insert column.

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6. Gantt Chart with 'Entry' table on left.






7. Always preserve the number of hours to perform a task. Changing work when fixed will impact duration.






8. The Precedence Diagram Method is a tool for scheduling activities in a project plan. It is a method of constructing a project schedule network diagram that uses boxes - referred to as nodes - to represent activities and connects them with arrows that






9. Project Tab -> Change Working time. Define the actual 'hours' of work - which days work happens (weekends grayed out by default) - and 'exceptions' to standard work times. Work weeks tab present too.






10. Appears: emon means: Elapsed month






11. The acceloration of the successor task. 'Negative lag'






12. Always preserve the duration of a task. Changing duration when fixed will impact work.






13. Function key 5. You can go directly to ID - or 'date'.






14. Network Diagrom -> Format ribbon -> format.






15. Gantt Chart -> Format -> Bar Styles segment -> format drop down. Adjust all aspects of the bars in the gantt.






16. Start date - Current date - finish date - status date - schedule from - calendar - & priority (with project pro). Enterprise custom fields here too - if you're hooked into enterprise.






17. Tasks - resources - assignments - all have dialogs. Example: resource leveling. Project information dialog very important.






18. Ensuring that the successor activity does not begin until after the predecessor activity is completed is implementing a start-to-finish (SF) model. This is the most logical path to follow when planning a project. Those in project management should be






19. 1. Initiation 2. Planning 3. Execution 4. Monitoring & Control 5. Closing






20. Can be added to the ribbon - and it walks user through formatting of the gantt chart. Pretty cool.






21. 'Start no earlier than' constraint.






22. No single activity or group of activities to produce a single deliverable should be more than 80 hours of effort.

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23. .mpp file extension. The actual project file.






24. An approach for monitoring project progress that relies on the budgeted cost of activities completed to ascribe value






25. Matches the outline number initially in Project 2010. It is common for work breakdown structure elements to be numbered sequentially to reveal the hierarchical structure. For example 1.3.2 Rear Wheel identifies this item as a Level 3 WBS element - si






26. Tables - charts - usage tables - and sheets.






27. Time delay. Sometimes - it's preferred to have lag shown as a task. You can assign costs to it - that way. Style sheets will indicate this.






28. Amendment to task type.






29. If '______________' isn't checked - for example - then you won't be able to set a style for critical tasks.






30. A compact - matrix representation of a system or project. The approach can be used to model complex systems in systems engineering or systems analysis - and in project planning and project management.






31. Always preserve the number of people working on a task. Changing units when fixed will impact duration.






32. Single Start - Single Finish. No 'danglers'. Everything must be connected. No loops.






33. Work divided by available resource units. Formula: D=W/U






34. Appears: hr means: hour






35. Contains information relative to tasks.






36. Appears: wk means: week






37. Appears: emin means: Elapsed minute






38. Fixed Duration - Fixed Units - or Fixed Work. Described on page 72 of Project 2010 book.






39. Tables are made up of fields.






40. Their purpose is to ORGANIZE. Summary tasks have work packages or other summary tasks which comprise the parent summary task. Summary tasks are NOT scheduled. The children tasks are what need to be scheduled.






41. W = D + U Duration plus available resource units






42. Finish to start - finish to finish - start to start - start to finish. All are 'at least'.






43. File -> Options -> Quick Access tool bar. Examples: Tables and Vies - good stuff.

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44. Appears: eday means: Elapsed day






45. Task ribbon -> 'task' -> recurring task. An easy way to schedule reccuring meetings.






46. Appears: min means: minute






47. Appears: day means: day






48. Appears: mon means: month






49. File -> Options -> Scheduling --> Drop down for Decimal or Percentage.






50. The FILE name is what you see at the top of the screen - and is the raw name of the .mpp or .mpt FILE itself. The PROJECT NAME is set in the 'Properties' of the project. The project name will show up in reports - etc.