Test your basic knowledge |

Project Management Using Microsoft Project

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Start date - Current date - finish date - status date - schedule from - calendar - & priority (with project pro). Enterprise custom fields here too - if you're hooked into enterprise.






2. Finish to start - finish to finish - start to start - start to finish. All are 'at least'.






3. Appears: ewk means: Elapsed week






4. The FILE name is what you see at the top of the screen - and is the raw name of the .mpp or .mpt FILE itself. The PROJECT NAME is set in the 'Properties' of the project. The project name will show up in reports - etc.






5. Focus on Gantt -> Format ribbon ->






6. efines units.






7. Responsibility Assignment Matrix.






8. Shows closest thing to a 'resource gantt chart'. Shows tasks by resource. Also shows unassigned tasks - and unscheduled tasks. Allows for user-controlled scheduling.






9. Appears: wk means: week






10. Always preserve the duration of a task. Changing duration when fixed will impact work.






11. View -> Timeline check box. Shows timeline - but by default - nothing's on it. To add items - right click and 'add to timeline'.






12. Work divided by available resource units. Formula: D=W/U






13. Appears: emin means: Elapsed minute






14. Network Diagrom -> Format ribbon -> format.






15. Hiding does not delete data. If you hide a column - data maintains - but to get it back - you'll need to right click - insert column.

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16. U = W / D Work divided by duration.






17. Appears: ehr means: Elapsed hour






18. Always preserve the number of hours to perform a task. Changing work when fixed will impact duration.






19. Add your resources names to critical tasks _______ via bar styles/text.






20. The Precedence Diagram Method is a tool for scheduling activities in a project plan. It is a method of constructing a project schedule network diagram that uses boxes - referred to as nodes - to represent activities and connects them with arrows that






21. Task calendar - resource calendar - base calendar.






22. Two tasks vying for one resource - who wins?






23. Always preserve the number of people working on a task. Changing units when fixed will impact duration.






24. Task ribbon -> schedule section -> broken task icon. Reschedule incomplete work - etc.






25. The number of resources required to get the tasks/assignments completed.






26. Time delay. Sometimes - it's preferred to have lag shown as a task. You can assign costs to it - that way. Style sheets will indicate this.






27. Vitally important. It shows how much time remains - which indicates whether or not tasks need to be re-planned.






28. Two critical tasks - both same duration - vying for one resource - who wins?






29. The WBS contains 100% of the work defined by the project scope and captures all deliverables - internal - external - interim - in terms of the work to be completed - including project management.

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30. Single Start - Single Finish. No 'danglers'. Everything must be connected. No loops.






31. A compact - matrix representation of a system or project. The approach can be used to model complex systems in systems engineering or systems analysis - and in project planning and project management.






32. Matches the outline number initially in Project 2010. It is common for work breakdown structure elements to be numbered sequentially to reveal the hierarchical structure. For example 1.3.2 Rear Wheel identifies this item as a Level 3 WBS element - si






33. File -> Info -> Organizer. Access global mpt - delete views - etc. (ADD MORE)






34. Appears: mon means: month






35. It is NOT an exhaustive list of work. It is instead a comprehensive classification of project scope. Contains Sub-components - work packages (child of sub-component). Further work packages can be children of other work packages. Summary tasks are the






36. Amendment to task type.






37. Task ribbon -> 'inspect' button-> Inspect Task. It shows more details about highlighted task - including critical predecessor task. Very useful tool. Especially when resources are over allocated.






38. A terminal element is the lowest element (activity or deliverable) in a WBS; it is not further subdivided. Sometimes called a 'work package' - but NOT synonymous.






39. Gantt Chart -> Format -> Bar Styles segment -> format drop down. Adjust all aspects of the bars in the gantt.






40. No single activity or group of activities to produce a single deliverable should be more than 80 hours of effort.

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41. An approach for monitoring project progress that relies on the budgeted cost of activities completed to ascribe value






42. W = D + U Duration plus available resource units






43. Shows logical relationship between tasks. View tab -> 'split view' section -> details checked -> More views -> Select there.






44. Their purpose is to ORGANIZE. Summary tasks have work packages or other summary tasks which comprise the parent summary task. Summary tasks are NOT scheduled. The children tasks are what need to be scheduled.






45. Tables - charts - usage tables - and sheets.






46. Project template (.mpt) - or Global MPT file. Drives what you see in the project. Corporations may have their own.






47. Function key 5. You can go directly to ID - or 'date'.






48. A logical relationship that states that for one project to begin - another must also be underway. For example - the writing of a business proposal must have begun in order for editing of the proposal to take place.






49. Tables are made up of fields.






50. 1. Initiation 2. Planning 3. Execution 4. Monitoring & Control 5. Closing