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Project Management Using Microsoft Project

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. The FILE name is what you see at the top of the screen - and is the raw name of the .mpp or .mpt FILE itself. The PROJECT NAME is set in the 'Properties' of the project. The project name will show up in reports - etc.






2. Matches the outline number initially in Project 2010. It is common for work breakdown structure elements to be numbered sequentially to reveal the hierarchical structure. For example 1.3.2 Rear Wheel identifies this item as a Level 3 WBS element - si






3. View -> Timeline check box. Shows timeline - but by default - nothing's on it. To add items - right click and 'add to timeline'.






4. If '______________' isn't checked - for example - then you won't be able to set a style for critical tasks.






5. An 'activity' - or 'task'. The bottom 'child' task - there's nothing underneath it. If there are sub-components - or 'children' tasks below a parent task - that parent task is a SUMMARY task.






6. Tables are made up of fields.






7. Work - resource - cost.






8. Function key 5. You can go directly to ID - or 'date'.






9. Two critical tasks - both same duration - vying for one resource - who wins?






10. U = W / D Work divided by duration.






11. Hiding does not delete data. If you hide a column - data maintains - but to get it back - you'll need to right click - insert column.

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12. W = D + U Duration plus available resource units






13. Two CRITICAL tasks vying for one resource - who wins?






14. A logical relationship that states that for one project to begin - another must also be underway. For example - the writing of a business proposal must have begun in order for editing of the proposal to take place.






15. To switch between ____________: (Project 2010) - Use the bottom-left icon. Use the ribbon. Task mode column in entry table. File -> options -> schedule.






16. The Precedence Diagram Method is a tool for scheduling activities in a project plan. It is a method of constructing a project schedule network diagram that uses boxes - referred to as nodes - to represent activities and connects them with arrows that






17. Project Tab -> Change Working time. Define the actual 'hours' of work - which days work happens (weekends grayed out by default) - and 'exceptions' to standard work times. Work weeks tab present too.






18. The number of resources required to get the tasks/assignments completed.






19. Ensuring that the successor activity does not begin until after the predecessor activity is completed is implementing a start-to-finish (SF) model. This is the most logical path to follow when planning a project. Those in project management should be






20. Appears: min means: minute






21. Amendment to task type.






22. Appears: emon means: Elapsed month






23. Appears: wk means: week






24. Always preserve the duration of a task. Changing duration when fixed will impact work.






25. Tables - charts - usage tables - and sheets.






26. It is NOT an exhaustive list of work. It is instead a comprehensive classification of project scope. Contains Sub-components - work packages (child of sub-component). Further work packages can be children of other work packages. Summary tasks are the






27. Contains information relative to tasks.






28. 1. Initiation 2. Planning 3. Execution 4. Monitoring & Control 5. Closing






29. Appears: mon means: month






30. Shows closest thing to a 'resource gantt chart'. Shows tasks by resource. Also shows unassigned tasks - and unscheduled tasks. Allows for user-controlled scheduling.






31. A compact - matrix representation of a system or project. The approach can be used to model complex systems in systems engineering or systems analysis - and in project planning and project management.






32. Create file. Set up file properties. Set a start date. Set up calendars and working time.






33. The total direct and indirect costs incurred in accomplishing work on an activity during a given period.






34. Task ribbon -> 'task' -> recurring task. An easy way to schedule reccuring meetings.






35. Single Start - Single Finish. No 'danglers'. Everything must be connected. No loops.






36. Network Diagrom -> Format ribbon -> format.






37. Always preserve the number of people working on a task. Changing units when fixed will impact duration.






38. Appears: ewk means: Elapsed week






39. File -> Options -> Scheduling --> Drop down for Decimal or Percentage.






40. File -> info -> Project information -> advanced properties.

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41. Work divided by available resource units. Formula: D=W/U






42. ______ link Summary Tasks.






43. The WBS contains 100% of the work defined by the project scope and captures all deliverables - internal - external - interim - in terms of the work to be completed - including project management.

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44. Always preserve the number of hours to perform a task. Changing work when fixed will impact duration.






45. Gantt Chart -> Format -> Bar Styles segment -> format drop down. Adjust all aspects of the bars in the gantt.






46. Task ribbon -> 'inspect' button-> Inspect Task. It shows more details about highlighted task - including critical predecessor task. Very useful tool. Especially when resources are over allocated.






47. Default view in Network Diagram. Without LINK LABELS - you won't see lag time - etc. The term finish to start refers specifically to the logical relationship that exits between the activities that make up he entirety of the project in which it is det






48. Add your resources names to critical tasks _______ via bar styles/text.






49. Shows logical relationship between tasks. View tab -> 'split view' section -> details checked -> More views -> Select there.






50. Fixed Duration - Fixed Units - or Fixed Work. Described on page 72 of Project 2010 book.







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Can you answer 50 questions in 15 minutes?


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