Test your basic knowledge |

Project Management Using Microsoft Project

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Appears: ewk means: Elapsed week






2. If '______________' isn't checked - for example - then you won't be able to set a style for critical tasks.






3. Project Tab -> Change Working time. Define the actual 'hours' of work - which days work happens (weekends grayed out by default) - and 'exceptions' to standard work times. Work weeks tab present too.






4. Start date - Current date - finish date - status date - schedule from - calendar - & priority (with project pro). Enterprise custom fields here too - if you're hooked into enterprise.






5. Two tasks vying for one resource - who wins?






6. Contains information relative to tasks.






7. Changing the working time in the 'details' section of the working time dialog won't change the default start time in the options -> scheduling settings. Try to keep these in sync.

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8. File -> Info -> Organizer. Access global mpt - delete views - etc. (ADD MORE)






9. Ensuring that the successor activity does not begin until after the predecessor activity is completed is implementing a start-to-finish (SF) model. This is the most logical path to follow when planning a project. Those in project management should be






10. No single activity or group of activities to produce a single deliverable should be more than 80 hours of effort.

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11. Hiding does not delete data. If you hide a column - data maintains - but to get it back - you'll need to right click - insert column.

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12. W = D + U Duration plus available resource units






13. To switch between ____________: (Project 2010) - Use the bottom-left icon. Use the ribbon. Task mode column in entry table. File -> options -> schedule.






14. The total direct and indirect costs incurred in accomplishing work on an activity during a given period.






15. Appears: eday means: Elapsed day






16. Project template (.mpt) - or Global MPT file. Drives what you see in the project. Corporations may have their own.






17. Matches the outline number initially in Project 2010. It is common for work breakdown structure elements to be numbered sequentially to reveal the hierarchical structure. For example 1.3.2 Rear Wheel identifies this item as a Level 3 WBS element - si






18. Appears: min means: minute






19. U = W / D Work divided by duration.






20. Task ribbon -> 'inspect' button-> Inspect Task. It shows more details about highlighted task - including critical predecessor task. Very useful tool. Especially when resources are over allocated.






21. File -> info -> Project information -> advanced properties.

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22. Appears: ehr means: Elapsed hour






23. The number of resources required to get the tasks/assignments completed.






24. Fixed Duration - Fixed Units - or Fixed Work. Described on page 72 of Project 2010 book.






25. Vitally important. It shows how much time remains - which indicates whether or not tasks need to be re-planned.






26. File -> Options -> Quick Access tool bar. Examples: Tables and Vies - good stuff.

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27. Tasks - resources - assignments - all have dialogs. Example: resource leveling. Project information dialog very important.






28. Focus on Gantt -> Format ribbon ->






29. An 'activity' - or 'task'. The bottom 'child' task - there's nothing underneath it. If there are sub-components - or 'children' tasks below a parent task - that parent task is a SUMMARY task.






30. A logical relationship that states that for one project to begin - another must also be underway. For example - the writing of a business proposal must have begun in order for editing of the proposal to take place.






31. Responsibility Assignment Matrix.






32. Task calendar - resource calendar - base calendar.






33. Amendment to task type.






34. Task ribbon -> schedule section -> broken task icon. Reschedule incomplete work - etc.






35. Create file. Set up file properties. Set a start date. Set up calendars and working time.






36. Always preserve the number of people working on a task. Changing units when fixed will impact duration.






37. Their purpose is to ORGANIZE. Summary tasks have work packages or other summary tasks which comprise the parent summary task. Summary tasks are NOT scheduled. The children tasks are what need to be scheduled.






38. Shows closest thing to a 'resource gantt chart'. Shows tasks by resource. Also shows unassigned tasks - and unscheduled tasks. Allows for user-controlled scheduling.






39. .mpp file extension. The actual project file.






40. The Precedence Diagram Method is a tool for scheduling activities in a project plan. It is a method of constructing a project schedule network diagram that uses boxes - referred to as nodes - to represent activities and connects them with arrows that






41. 'Start no earlier than' constraint.






42. Function key 5. You can go directly to ID - or 'date'.






43. Two critical tasks - both same duration - vying for one resource - who wins?






44. ______ link Summary Tasks.






45. The WBS contains 100% of the work defined by the project scope and captures all deliverables - internal - external - interim - in terms of the work to be completed - including project management.

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46. A compact - matrix representation of a system or project. The approach can be used to model complex systems in systems engineering or systems analysis - and in project planning and project management.






47. 1. Initiation 2. Planning 3. Execution 4. Monitoring & Control 5. Closing






48. Gantt Chart -> Format -> Bar Styles segment -> format drop down. Adjust all aspects of the bars in the gantt.






49. View -> Timeline check box. Shows timeline - but by default - nothing's on it. To add items - right click and 'add to timeline'.






50. Can be added to the ribbon - and it walks user through formatting of the gantt chart. Pretty cool.