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Project Management Using Microsoft Project

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Responsibility Assignment Matrix.






2. Appears: min means: minute






3. Shows closest thing to a 'resource gantt chart'. Shows tasks by resource. Also shows unassigned tasks - and unscheduled tasks. Allows for user-controlled scheduling.






4. W = D + U Duration plus available resource units






5. Task calendar - resource calendar - base calendar.






6. If '______________' isn't checked - for example - then you won't be able to set a style for critical tasks.






7. An 'activity' - or 'task'. The bottom 'child' task - there's nothing underneath it. If there are sub-components - or 'children' tasks below a parent task - that parent task is a SUMMARY task.






8. A terminal element is the lowest element (activity or deliverable) in a WBS; it is not further subdivided. Sometimes called a 'work package' - but NOT synonymous.






9. The Precedence Diagram Method is a tool for scheduling activities in a project plan. It is a method of constructing a project schedule network diagram that uses boxes - referred to as nodes - to represent activities and connects them with arrows that






10. Project Tab -> Change Working time. Define the actual 'hours' of work - which days work happens (weekends grayed out by default) - and 'exceptions' to standard work times. Work weeks tab present too.






11. File -> Options -> Scheduling --> Drop down for Decimal or Percentage.






12. Two tasks vying for one resource - who wins?






13. Fixed Duration - Fixed Units - or Fixed Work. Described on page 72 of Project 2010 book.






14. No single activity or group of activities to produce a single deliverable should be more than 80 hours of effort.

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15. Tasks - resources - assignments - all have dialogs. Example: resource leveling. Project information dialog very important.






16. File -> info -> Project information -> advanced properties.

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17. Vitally important. It shows how much time remains - which indicates whether or not tasks need to be re-planned.






18. Appears: emon means: Elapsed month






19. Changing the working time in the 'details' section of the working time dialog won't change the default start time in the options -> scheduling settings. Try to keep these in sync.

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20. Appears: ewk means: Elapsed week






21. Task ribbon -> 'inspect' button-> Inspect Task. It shows more details about highlighted task - including critical predecessor task. Very useful tool. Especially when resources are over allocated.






22. Task ribbon -> schedule section -> broken task icon. Reschedule incomplete work - etc.






23. Appears: mon means: month






24. Work divided by available resource units. Formula: D=W/U






25. The acceloration of the successor task. 'Negative lag'






26. Gantt Chart with 'Entry' table on left.






27. A compact - matrix representation of a system or project. The approach can be used to model complex systems in systems engineering or systems analysis - and in project planning and project management.






28. Gantt Chart -> Format -> Bar Styles segment -> format drop down. Adjust all aspects of the bars in the gantt.






29. Start date - Current date - finish date - status date - schedule from - calendar - & priority (with project pro). Enterprise custom fields here too - if you're hooked into enterprise.






30. ______ link Summary Tasks.






31. 1. Initiation 2. Planning 3. Execution 4. Monitoring & Control 5. Closing






32. Can be added to the ribbon - and it walks user through formatting of the gantt chart. Pretty cool.






33. Default view in Network Diagram. Without LINK LABELS - you won't see lag time - etc. The term finish to start refers specifically to the logical relationship that exits between the activities that make up he entirety of the project in which it is det






34. Appears: ehr means: Elapsed hour






35. Matches the outline number initially in Project 2010. It is common for work breakdown structure elements to be numbered sequentially to reveal the hierarchical structure. For example 1.3.2 Rear Wheel identifies this item as a Level 3 WBS element - si






36. Their purpose is to ORGANIZE. Summary tasks have work packages or other summary tasks which comprise the parent summary task. Summary tasks are NOT scheduled. The children tasks are what need to be scheduled.






37. The WBS contains 100% of the work defined by the project scope and captures all deliverables - internal - external - interim - in terms of the work to be completed - including project management.

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38. U = W / D Work divided by duration.






39. It is NOT an exhaustive list of work. It is instead a comprehensive classification of project scope. Contains Sub-components - work packages (child of sub-component). Further work packages can be children of other work packages. Summary tasks are the






40. Tables are made up of fields.






41. Appears: wk means: week






42. 'Start no earlier than' constraint.






43. The FILE name is what you see at the top of the screen - and is the raw name of the .mpp or .mpt FILE itself. The PROJECT NAME is set in the 'Properties' of the project. The project name will show up in reports - etc.






44. Ensuring that the successor activity does not begin until after the predecessor activity is completed is implementing a start-to-finish (SF) model. This is the most logical path to follow when planning a project. Those in project management should be






45. efines units.






46. Contains information relative to tasks.






47. Focus on Gantt -> Format ribbon ->






48. File -> Info -> Organizer. Access global mpt - delete views - etc. (ADD MORE)






49. Amendment to task type.






50. Two critical tasks - both same duration - vying for one resource - who wins?







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Can you answer 50 questions in 15 minutes?


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