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Project Management Using Microsoft Project

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. An 'activity' - or 'task'. The bottom 'child' task - there's nothing underneath it. If there are sub-components - or 'children' tasks below a parent task - that parent task is a SUMMARY task.






2. Two critical tasks - both same duration - vying for one resource - who wins?






3. The acceloration of the successor task. 'Negative lag'






4. Appears: ewk means: Elapsed week






5. Project Tab -> Change Working time. Define the actual 'hours' of work - which days work happens (weekends grayed out by default) - and 'exceptions' to standard work times. Work weeks tab present too.






6. Shows closest thing to a 'resource gantt chart'. Shows tasks by resource. Also shows unassigned tasks - and unscheduled tasks. Allows for user-controlled scheduling.






7. Always preserve the duration of a task. Changing duration when fixed will impact work.






8. Changing the working time in the 'details' section of the working time dialog won't change the default start time in the options -> scheduling settings. Try to keep these in sync.

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9. The number of resources required to get the tasks/assignments completed.






10. U = W / D Work divided by duration.






11. The FILE name is what you see at the top of the screen - and is the raw name of the .mpp or .mpt FILE itself. The PROJECT NAME is set in the 'Properties' of the project. The project name will show up in reports - etc.






12. The WBS contains 100% of the work defined by the project scope and captures all deliverables - internal - external - interim - in terms of the work to be completed - including project management.

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13. Contains information relative to tasks.






14. Gantt Chart -> Format -> Bar Styles segment -> format drop down. Adjust all aspects of the bars in the gantt.






15. Fixed Duration - Fixed Units - or Fixed Work. Described on page 72 of Project 2010 book.






16. Appears: ehr means: Elapsed hour






17. Appears: emin means: Elapsed minute






18. Hiding does not delete data. If you hide a column - data maintains - but to get it back - you'll need to right click - insert column.

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19. Function key 5. You can go directly to ID - or 'date'.






20. Appears: emon means: Elapsed month






21. Appears: mon means: month






22. Tasks - resources - assignments - all have dialogs. Example: resource leveling. Project information dialog very important.






23. Two tasks vying for one resource - who wins?






24. To switch between ____________: (Project 2010) - Use the bottom-left icon. Use the ribbon. Task mode column in entry table. File -> options -> schedule.






25. Focus on Gantt -> Format ribbon ->






26. A compact - matrix representation of a system or project. The approach can be used to model complex systems in systems engineering or systems analysis - and in project planning and project management.






27. 'Start no earlier than' constraint.






28. Their purpose is to ORGANIZE. Summary tasks have work packages or other summary tasks which comprise the parent summary task. Summary tasks are NOT scheduled. The children tasks are what need to be scheduled.






29. Appears: eday means: Elapsed day






30. Tables are made up of fields.






31. Network Diagrom -> Format ribbon -> format.






32. Can be added to the ribbon - and it walks user through formatting of the gantt chart. Pretty cool.






33. Two CRITICAL tasks vying for one resource - who wins?






34. Appears: min means: minute






35. Add your resources names to critical tasks _______ via bar styles/text.






36. The Precedence Diagram Method is a tool for scheduling activities in a project plan. It is a method of constructing a project schedule network diagram that uses boxes - referred to as nodes - to represent activities and connects them with arrows that






37. Amendment to task type.






38. File -> Options -> Scheduling --> Drop down for Decimal or Percentage.






39. Gantt Chart with 'Entry' table on left.






40. Time delay. Sometimes - it's preferred to have lag shown as a task. You can assign costs to it - that way. Style sheets will indicate this.






41. Matches the outline number initially in Project 2010. It is common for work breakdown structure elements to be numbered sequentially to reveal the hierarchical structure. For example 1.3.2 Rear Wheel identifies this item as a Level 3 WBS element - si






42. Always preserve the number of hours to perform a task. Changing work when fixed will impact duration.






43. A terminal element is the lowest element (activity or deliverable) in a WBS; it is not further subdivided. Sometimes called a 'work package' - but NOT synonymous.






44. View -> Timeline check box. Shows timeline - but by default - nothing's on it. To add items - right click and 'add to timeline'.






45. Shows logical relationship between tasks. View tab -> 'split view' section -> details checked -> More views -> Select there.






46. No single activity or group of activities to produce a single deliverable should be more than 80 hours of effort.

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47. Default view in Network Diagram. Without LINK LABELS - you won't see lag time - etc. The term finish to start refers specifically to the logical relationship that exits between the activities that make up he entirety of the project in which it is det






48. Responsibility Assignment Matrix.






49. W = D + U Duration plus available resource units






50. Task ribbon -> 'task' -> recurring task. An easy way to schedule reccuring meetings.







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