Test your basic knowledge |

Project Management Using Microsoft Project

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. File -> Options -> Scheduling --> Drop down for Decimal or Percentage.






2. A compact - matrix representation of a system or project. The approach can be used to model complex systems in systems engineering or systems analysis - and in project planning and project management.






3. File -> Options -> Quick Access tool bar. Examples: Tables and Vies - good stuff.


4. ______ link Summary Tasks.






5. Single Start - Single Finish. No 'danglers'. Everything must be connected. No loops.






6. Two critical tasks - both same duration - vying for one resource - who wins?






7. Finish to start - finish to finish - start to start - start to finish. All are 'at least'.






8. Task ribbon -> 'inspect' button-> Inspect Task. It shows more details about highlighted task - including critical predecessor task. Very useful tool. Especially when resources are over allocated.






9. Time delay. Sometimes - it's preferred to have lag shown as a task. You can assign costs to it - that way. Style sheets will indicate this.






10. Ensuring that the successor activity does not begin until after the predecessor activity is completed is implementing a start-to-finish (SF) model. This is the most logical path to follow when planning a project. Those in project management should be






11. Fixed Duration - Fixed Units - or Fixed Work. Described on page 72 of Project 2010 book.






12. Appears: hr means: hour






13. efines units.






14. Task ribbon -> 'task' -> recurring task. An easy way to schedule reccuring meetings.






15. 1. Initiation 2. Planning 3. Execution 4. Monitoring & Control 5. Closing






16. Default view in Network Diagram. Without LINK LABELS - you won't see lag time - etc. The term finish to start refers specifically to the logical relationship that exits between the activities that make up he entirety of the project in which it is det






17. The acceloration of the successor task. 'Negative lag'






18. Always preserve the number of hours to perform a task. Changing work when fixed will impact duration.






19. Work - resource - cost.






20. Gantt Chart with 'Entry' table on left.






21. Shows closest thing to a 'resource gantt chart'. Shows tasks by resource. Also shows unassigned tasks - and unscheduled tasks. Allows for user-controlled scheduling.






22. The FILE name is what you see at the top of the screen - and is the raw name of the .mpp or .mpt FILE itself. The PROJECT NAME is set in the 'Properties' of the project. The project name will show up in reports - etc.






23. Their purpose is to ORGANIZE. Summary tasks have work packages or other summary tasks which comprise the parent summary task. Summary tasks are NOT scheduled. The children tasks are what need to be scheduled.






24. Project Tab -> Change Working time. Define the actual 'hours' of work - which days work happens (weekends grayed out by default) - and 'exceptions' to standard work times. Work weeks tab present too.






25. Start date - Current date - finish date - status date - schedule from - calendar - & priority (with project pro). Enterprise custom fields here too - if you're hooked into enterprise.






26. Network Diagrom -> Format ribbon -> format.






27. Task ribbon -> schedule section -> broken task icon. Reschedule incomplete work - etc.






28. Create file. Set up file properties. Set a start date. Set up calendars and working time.






29. To switch between ____________: (Project 2010) - Use the bottom-left icon. Use the ribbon. Task mode column in entry table. File -> options -> schedule.






30. Responsibility Assignment Matrix.






31. W = D + U Duration plus available resource units






32. File -> Info -> Organizer. Access global mpt - delete views - etc. (ADD MORE)






33. Appears: eday means: Elapsed day






34. Appears: emon means: Elapsed month






35. Changing the working time in the 'details' section of the working time dialog won't change the default start time in the options -> scheduling settings. Try to keep these in sync.


36. Work divided by available resource units. Formula: D=W/U






37. 'Start no earlier than' constraint.






38. An 'activity' - or 'task'. The bottom 'child' task - there's nothing underneath it. If there are sub-components - or 'children' tasks below a parent task - that parent task is a SUMMARY task.






39. No single activity or group of activities to produce a single deliverable should be more than 80 hours of effort.


40. Contains information relative to tasks.






41. A logical relationship that states that for one project to begin - another must also be underway. For example - the writing of a business proposal must have begun in order for editing of the proposal to take place.






42. Tables - charts - usage tables - and sheets.






43. Gantt Chart -> Format -> Bar Styles segment -> format drop down. Adjust all aspects of the bars in the gantt.






44. Function key 5. You can go directly to ID - or 'date'.






45. If '______________' isn't checked - for example - then you won't be able to set a style for critical tasks.






46. Two CRITICAL tasks vying for one resource - who wins?






47. Can be added to the ribbon - and it walks user through formatting of the gantt chart. Pretty cool.






48. Two tasks vying for one resource - who wins?






49. Shows logical relationship between tasks. View tab -> 'split view' section -> details checked -> More views -> Select there.






50. Hiding does not delete data. If you hide a column - data maintains - but to get it back - you'll need to right click - insert column.