Test your basic knowledge |

Project Management Using Microsoft Project

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Always preserve the number of people working on a task. Changing units when fixed will impact duration.






2. Amendment to task type.






3. Fixed Duration - Fixed Units - or Fixed Work. Described on page 72 of Project 2010 book.






4. It is NOT an exhaustive list of work. It is instead a comprehensive classification of project scope. Contains Sub-components - work packages (child of sub-component). Further work packages can be children of other work packages. Summary tasks are the






5. Task ribbon -> 'inspect' button-> Inspect Task. It shows more details about highlighted task - including critical predecessor task. Very useful tool. Especially when resources are over allocated.






6. The WBS contains 100% of the work defined by the project scope and captures all deliverables - internal - external - interim - in terms of the work to be completed - including project management.


7. Add your resources names to critical tasks _______ via bar styles/text.






8. The acceloration of the successor task. 'Negative lag'






9. File -> Info -> Organizer. Access global mpt - delete views - etc. (ADD MORE)






10. An 'activity' - or 'task'. The bottom 'child' task - there's nothing underneath it. If there are sub-components - or 'children' tasks below a parent task - that parent task is a SUMMARY task.






11. View -> Timeline check box. Shows timeline - but by default - nothing's on it. To add items - right click and 'add to timeline'.






12. Appears: min means: minute






13. Single Start - Single Finish. No 'danglers'. Everything must be connected. No loops.






14. Appears: ehr means: Elapsed hour






15. Gantt Chart with 'Entry' table on left.






16. Appears: eday means: Elapsed day






17. Appears: emon means: Elapsed month






18. Their purpose is to ORGANIZE. Summary tasks have work packages or other summary tasks which comprise the parent summary task. Summary tasks are NOT scheduled. The children tasks are what need to be scheduled.






19. Appears: mon means: month






20. Task calendar - resource calendar - base calendar.






21. Time delay. Sometimes - it's preferred to have lag shown as a task. You can assign costs to it - that way. Style sheets will indicate this.






22. Can be added to the ribbon - and it walks user through formatting of the gantt chart. Pretty cool.






23. Work divided by available resource units. Formula: D=W/U






24. Gantt Chart -> Format -> Bar Styles segment -> format drop down. Adjust all aspects of the bars in the gantt.






25. W = D + U Duration plus available resource units






26. Create file. Set up file properties. Set a start date. Set up calendars and working time.






27. The Precedence Diagram Method is a tool for scheduling activities in a project plan. It is a method of constructing a project schedule network diagram that uses boxes - referred to as nodes - to represent activities and connects them with arrows that






28. No single activity or group of activities to produce a single deliverable should be more than 80 hours of effort.


29. Default view in Network Diagram. Without LINK LABELS - you won't see lag time - etc. The term finish to start refers specifically to the logical relationship that exits between the activities that make up he entirety of the project in which it is det






30. Two tasks vying for one resource - who wins?






31. efines units.






32. Appears: day means: day






33. A compact - matrix representation of a system or project. The approach can be used to model complex systems in systems engineering or systems analysis - and in project planning and project management.






34. Task ribbon -> schedule section -> broken task icon. Reschedule incomplete work - etc.






35. .mpp file extension. The actual project file.






36. Ensuring that the successor activity does not begin until after the predecessor activity is completed is implementing a start-to-finish (SF) model. This is the most logical path to follow when planning a project. Those in project management should be






37. Project Tab -> Change Working time. Define the actual 'hours' of work - which days work happens (weekends grayed out by default) - and 'exceptions' to standard work times. Work weeks tab present too.






38. Vitally important. It shows how much time remains - which indicates whether or not tasks need to be re-planned.






39. Finish to start - finish to finish - start to start - start to finish. All are 'at least'.






40. To switch between ____________: (Project 2010) - Use the bottom-left icon. Use the ribbon. Task mode column in entry table. File -> options -> schedule.






41. File -> Options -> Quick Access tool bar. Examples: Tables and Vies - good stuff.


42. A logical relationship that states that for one project to begin - another must also be underway. For example - the writing of a business proposal must have begun in order for editing of the proposal to take place.






43. Task ribbon -> 'task' -> recurring task. An easy way to schedule reccuring meetings.






44. Start date - Current date - finish date - status date - schedule from - calendar - & priority (with project pro). Enterprise custom fields here too - if you're hooked into enterprise.






45. Appears: ewk means: Elapsed week






46. Responsibility Assignment Matrix.






47. Appears: emin means: Elapsed minute






48. The total direct and indirect costs incurred in accomplishing work on an activity during a given period.






49. Network Diagrom -> Format ribbon -> format.






50. The FILE name is what you see at the top of the screen - and is the raw name of the .mpp or .mpt FILE itself. The PROJECT NAME is set in the 'Properties' of the project. The project name will show up in reports - etc.