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Project Management Using Microsoft Project

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. It is NOT an exhaustive list of work. It is instead a comprehensive classification of project scope. Contains Sub-components - work packages (child of sub-component). Further work packages can be children of other work packages. Summary tasks are the






2. The Precedence Diagram Method is a tool for scheduling activities in a project plan. It is a method of constructing a project schedule network diagram that uses boxes - referred to as nodes - to represent activities and connects them with arrows that






3. Appears: eday means: Elapsed day






4. Add your resources names to critical tasks _______ via bar styles/text.






5. Always preserve the duration of a task. Changing duration when fixed will impact work.






6. Focus on Gantt -> Format ribbon ->






7. To switch between ____________: (Project 2010) - Use the bottom-left icon. Use the ribbon. Task mode column in entry table. File -> options -> schedule.






8. Finish to start - finish to finish - start to start - start to finish. All are 'at least'.






9. Appears: day means: day






10. Shows logical relationship between tasks. View tab -> 'split view' section -> details checked -> More views -> Select there.






11. The acceloration of the successor task. 'Negative lag'






12. efines units.






13. Single Start - Single Finish. No 'danglers'. Everything must be connected. No loops.






14. View -> Timeline check box. Shows timeline - but by default - nothing's on it. To add items - right click and 'add to timeline'.






15. The WBS contains 100% of the work defined by the project scope and captures all deliverables - internal - external - interim - in terms of the work to be completed - including project management.

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16. File -> info -> Project information -> advanced properties.

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17. Appears: hr means: hour






18. Gantt Chart -> Format -> Bar Styles segment -> format drop down. Adjust all aspects of the bars in the gantt.






19. File -> Options -> Scheduling --> Drop down for Decimal or Percentage.






20. Work divided by available resource units. Formula: D=W/U






21. Appears: emon means: Elapsed month






22. U = W / D Work divided by duration.






23. Matches the outline number initially in Project 2010. It is common for work breakdown structure elements to be numbered sequentially to reveal the hierarchical structure. For example 1.3.2 Rear Wheel identifies this item as a Level 3 WBS element - si






24. Two critical tasks - both same duration - vying for one resource - who wins?






25. Task ribbon -> 'inspect' button-> Inspect Task. It shows more details about highlighted task - including critical predecessor task. Very useful tool. Especially when resources are over allocated.






26. Changing the working time in the 'details' section of the working time dialog won't change the default start time in the options -> scheduling settings. Try to keep these in sync.

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27. Task ribbon -> 'task' -> recurring task. An easy way to schedule reccuring meetings.






28. File -> Info -> Organizer. Access global mpt - delete views - etc. (ADD MORE)






29. Appears: min means: minute






30. Project template (.mpt) - or Global MPT file. Drives what you see in the project. Corporations may have their own.






31. An 'activity' - or 'task'. The bottom 'child' task - there's nothing underneath it. If there are sub-components - or 'children' tasks below a parent task - that parent task is a SUMMARY task.






32. .mpp file extension. The actual project file.






33. A logical relationship that states that for one project to begin - another must also be underway. For example - the writing of a business proposal must have begun in order for editing of the proposal to take place.






34. If '______________' isn't checked - for example - then you won't be able to set a style for critical tasks.






35. Tables are made up of fields.






36. No single activity or group of activities to produce a single deliverable should be more than 80 hours of effort.

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37. Appears: ehr means: Elapsed hour






38. Time delay. Sometimes - it's preferred to have lag shown as a task. You can assign costs to it - that way. Style sheets will indicate this.






39. Shows closest thing to a 'resource gantt chart'. Shows tasks by resource. Also shows unassigned tasks - and unscheduled tasks. Allows for user-controlled scheduling.






40. W = D + U Duration plus available resource units






41. Hiding does not delete data. If you hide a column - data maintains - but to get it back - you'll need to right click - insert column.

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42. 1. Initiation 2. Planning 3. Execution 4. Monitoring & Control 5. Closing






43. Start date - Current date - finish date - status date - schedule from - calendar - & priority (with project pro). Enterprise custom fields here too - if you're hooked into enterprise.






44. ______ link Summary Tasks.






45. Always preserve the number of people working on a task. Changing units when fixed will impact duration.






46. Tables - charts - usage tables - and sheets.






47. Create file. Set up file properties. Set a start date. Set up calendars and working time.






48. Project Tab -> Change Working time. Define the actual 'hours' of work - which days work happens (weekends grayed out by default) - and 'exceptions' to standard work times. Work weeks tab present too.






49. A terminal element is the lowest element (activity or deliverable) in a WBS; it is not further subdivided. Sometimes called a 'work package' - but NOT synonymous.






50. File -> Options -> Quick Access tool bar. Examples: Tables and Vies - good stuff.

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