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Project Management Using Microsoft Project

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. To switch between ____________: (Project 2010) - Use the bottom-left icon. Use the ribbon. Task mode column in entry table. File -> options -> schedule.






2. An 'activity' - or 'task'. The bottom 'child' task - there's nothing underneath it. If there are sub-components - or 'children' tasks below a parent task - that parent task is a SUMMARY task.






3. Two critical tasks - both same duration - vying for one resource - who wins?






4. No single activity or group of activities to produce a single deliverable should be more than 80 hours of effort.

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5. Appears: wk means: week






6. Changing the working time in the 'details' section of the working time dialog won't change the default start time in the options -> scheduling settings. Try to keep these in sync.

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7. Always preserve the duration of a task. Changing duration when fixed will impact work.






8. Tables are made up of fields.






9. 1. Initiation 2. Planning 3. Execution 4. Monitoring & Control 5. Closing






10. Appears: mon means: month






11. Focus on Gantt -> Format ribbon ->






12. Appears: day means: day






13. Gantt Chart -> Format -> Bar Styles segment -> format drop down. Adjust all aspects of the bars in the gantt.






14. Single Start - Single Finish. No 'danglers'. Everything must be connected. No loops.






15. File -> Options -> Scheduling --> Drop down for Decimal or Percentage.






16. Shows logical relationship between tasks. View tab -> 'split view' section -> details checked -> More views -> Select there.






17. Vitally important. It shows how much time remains - which indicates whether or not tasks need to be re-planned.






18. Function key 5. You can go directly to ID - or 'date'.






19. Hiding does not delete data. If you hide a column - data maintains - but to get it back - you'll need to right click - insert column.

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20. File -> Info -> Organizer. Access global mpt - delete views - etc. (ADD MORE)






21. If '______________' isn't checked - for example - then you won't be able to set a style for critical tasks.






22. Appears: hr means: hour






23. Their purpose is to ORGANIZE. Summary tasks have work packages or other summary tasks which comprise the parent summary task. Summary tasks are NOT scheduled. The children tasks are what need to be scheduled.






24. 'Start no earlier than' constraint.






25. Appears: eday means: Elapsed day






26. Add your resources names to critical tasks _______ via bar styles/text.






27. Appears: min means: minute






28. Tables - charts - usage tables - and sheets.






29. Always preserve the number of hours to perform a task. Changing work when fixed will impact duration.






30. Appears: emin means: Elapsed minute






31. The Precedence Diagram Method is a tool for scheduling activities in a project plan. It is a method of constructing a project schedule network diagram that uses boxes - referred to as nodes - to represent activities and connects them with arrows that






32. The FILE name is what you see at the top of the screen - and is the raw name of the .mpp or .mpt FILE itself. The PROJECT NAME is set in the 'Properties' of the project. The project name will show up in reports - etc.






33. The WBS contains 100% of the work defined by the project scope and captures all deliverables - internal - external - interim - in terms of the work to be completed - including project management.

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34. Can be added to the ribbon - and it walks user through formatting of the gantt chart. Pretty cool.






35. A terminal element is the lowest element (activity or deliverable) in a WBS; it is not further subdivided. Sometimes called a 'work package' - but NOT synonymous.






36. efines units.






37. Ensuring that the successor activity does not begin until after the predecessor activity is completed is implementing a start-to-finish (SF) model. This is the most logical path to follow when planning a project. Those in project management should be






38. Tasks - resources - assignments - all have dialogs. Example: resource leveling. Project information dialog very important.






39. Time delay. Sometimes - it's preferred to have lag shown as a task. You can assign costs to it - that way. Style sheets will indicate this.






40. Appears: ehr means: Elapsed hour






41. Contains information relative to tasks.






42. Shows closest thing to a 'resource gantt chart'. Shows tasks by resource. Also shows unassigned tasks - and unscheduled tasks. Allows for user-controlled scheduling.






43. U = W / D Work divided by duration.






44. File -> Options -> Quick Access tool bar. Examples: Tables and Vies - good stuff.

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45. Project Tab -> Change Working time. Define the actual 'hours' of work - which days work happens (weekends grayed out by default) - and 'exceptions' to standard work times. Work weeks tab present too.






46. Finish to start - finish to finish - start to start - start to finish. All are 'at least'.






47. Amendment to task type.






48. ______ link Summary Tasks.






49. Task ribbon -> schedule section -> broken task icon. Reschedule incomplete work - etc.






50. Always preserve the number of people working on a task. Changing units when fixed will impact duration.