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Project Management Using Microsoft Project

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A terminal element is the lowest element (activity or deliverable) in a WBS; it is not further subdivided. Sometimes called a 'work package' - but NOT synonymous.






2. Tables - charts - usage tables - and sheets.






3. Task ribbon -> 'inspect' button-> Inspect Task. It shows more details about highlighted task - including critical predecessor task. Very useful tool. Especially when resources are over allocated.






4. Work - resource - cost.






5. Gantt Chart -> Format -> Bar Styles segment -> format drop down. Adjust all aspects of the bars in the gantt.






6. Add your resources names to critical tasks _______ via bar styles/text.






7. File -> Info -> Organizer. Access global mpt - delete views - etc. (ADD MORE)






8. Appears: eday means: Elapsed day






9. An 'activity' - or 'task'. The bottom 'child' task - there's nothing underneath it. If there are sub-components - or 'children' tasks below a parent task - that parent task is a SUMMARY task.






10. It is NOT an exhaustive list of work. It is instead a comprehensive classification of project scope. Contains Sub-components - work packages (child of sub-component). Further work packages can be children of other work packages. Summary tasks are the






11. A logical relationship that states that for one project to begin - another must also be underway. For example - the writing of a business proposal must have begun in order for editing of the proposal to take place.






12. 1. Initiation 2. Planning 3. Execution 4. Monitoring & Control 5. Closing






13. W = D + U Duration plus available resource units






14. Start date - Current date - finish date - status date - schedule from - calendar - & priority (with project pro). Enterprise custom fields here too - if you're hooked into enterprise.






15. The total direct and indirect costs incurred in accomplishing work on an activity during a given period.






16. ______ link Summary Tasks.






17. efines units.






18. Create file. Set up file properties. Set a start date. Set up calendars and working time.






19. Appears: day means: day






20. Amendment to task type.






21. The WBS contains 100% of the work defined by the project scope and captures all deliverables - internal - external - interim - in terms of the work to be completed - including project management.


22. Fixed Duration - Fixed Units - or Fixed Work. Described on page 72 of Project 2010 book.






23. Shows logical relationship between tasks. View tab -> 'split view' section -> details checked -> More views -> Select there.






24. Their purpose is to ORGANIZE. Summary tasks have work packages or other summary tasks which comprise the parent summary task. Summary tasks are NOT scheduled. The children tasks are what need to be scheduled.






25. Appears: ehr means: Elapsed hour






26. File -> Options -> Quick Access tool bar. Examples: Tables and Vies - good stuff.


27. Changing the working time in the 'details' section of the working time dialog won't change the default start time in the options -> scheduling settings. Try to keep these in sync.


28. Two critical tasks - both same duration - vying for one resource - who wins?






29. The number of resources required to get the tasks/assignments completed.






30. An approach for monitoring project progress that relies on the budgeted cost of activities completed to ascribe value






31. Two CRITICAL tasks vying for one resource - who wins?






32. Appears: min means: minute






33. The Precedence Diagram Method is a tool for scheduling activities in a project plan. It is a method of constructing a project schedule network diagram that uses boxes - referred to as nodes - to represent activities and connects them with arrows that






34. The acceloration of the successor task. 'Negative lag'






35. Network Diagrom -> Format ribbon -> format.






36. Appears: emin means: Elapsed minute






37. Finish to start - finish to finish - start to start - start to finish. All are 'at least'.






38. Always preserve the number of people working on a task. Changing units when fixed will impact duration.






39. Work divided by available resource units. Formula: D=W/U






40. If '______________' isn't checked - for example - then you won't be able to set a style for critical tasks.






41. Always preserve the number of hours to perform a task. Changing work when fixed will impact duration.






42. Appears: hr means: hour






43. Two tasks vying for one resource - who wins?






44. Tasks - resources - assignments - all have dialogs. Example: resource leveling. Project information dialog very important.






45. Task calendar - resource calendar - base calendar.






46. Shows closest thing to a 'resource gantt chart'. Shows tasks by resource. Also shows unassigned tasks - and unscheduled tasks. Allows for user-controlled scheduling.






47. Can be added to the ribbon - and it walks user through formatting of the gantt chart. Pretty cool.






48. View -> Timeline check box. Shows timeline - but by default - nothing's on it. To add items - right click and 'add to timeline'.






49. Vitally important. It shows how much time remains - which indicates whether or not tasks need to be re-planned.






50. Project Tab -> Change Working time. Define the actual 'hours' of work - which days work happens (weekends grayed out by default) - and 'exceptions' to standard work times. Work weeks tab present too.