Test your basic knowledge |

Project Management Using Microsoft Project

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. A terminal element is the lowest element (activity or deliverable) in a WBS; it is not further subdivided. Sometimes called a 'work package' - but NOT synonymous.






2. Always preserve the number of people working on a task. Changing units when fixed will impact duration.






3. Two critical tasks - both same duration - vying for one resource - who wins?






4. 'Start no earlier than' constraint.






5. Add your resources names to critical tasks _______ via bar styles/text.






6. Finish to start - finish to finish - start to start - start to finish. All are 'at least'.






7. Appears: emin means: Elapsed minute






8. Tasks - resources - assignments - all have dialogs. Example: resource leveling. Project information dialog very important.






9. Function key 5. You can go directly to ID - or 'date'.






10. File -> Options -> Scheduling --> Drop down for Decimal or Percentage.






11. A compact - matrix representation of a system or project. The approach can be used to model complex systems in systems engineering or systems analysis - and in project planning and project management.






12. Shows closest thing to a 'resource gantt chart'. Shows tasks by resource. Also shows unassigned tasks - and unscheduled tasks. Allows for user-controlled scheduling.






13. Appears: mon means: month






14. Create file. Set up file properties. Set a start date. Set up calendars and working time.






15. Project Tab -> Change Working time. Define the actual 'hours' of work - which days work happens (weekends grayed out by default) - and 'exceptions' to standard work times. Work weeks tab present too.






16. It is NOT an exhaustive list of work. It is instead a comprehensive classification of project scope. Contains Sub-components - work packages (child of sub-component). Further work packages can be children of other work packages. Summary tasks are the






17. Gantt Chart -> Format -> Bar Styles segment -> format drop down. Adjust all aspects of the bars in the gantt.






18. Appears: day means: day






19. Single Start - Single Finish. No 'danglers'. Everything must be connected. No loops.






20. Task ribbon -> schedule section -> broken task icon. Reschedule incomplete work - etc.






21. Task ribbon -> 'task' -> recurring task. An easy way to schedule reccuring meetings.






22. File -> Info -> Organizer. Access global mpt - delete views - etc. (ADD MORE)






23. The total direct and indirect costs incurred in accomplishing work on an activity during a given period.






24. U = W / D Work divided by duration.






25. Matches the outline number initially in Project 2010. It is common for work breakdown structure elements to be numbered sequentially to reveal the hierarchical structure. For example 1.3.2 Rear Wheel identifies this item as a Level 3 WBS element - si






26. Responsibility Assignment Matrix.






27. 1. Initiation 2. Planning 3. Execution 4. Monitoring & Control 5. Closing






28. Default view in Network Diagram. Without LINK LABELS - you won't see lag time - etc. The term finish to start refers specifically to the logical relationship that exits between the activities that make up he entirety of the project in which it is det






29. Contains information relative to tasks.






30. Tables are made up of fields.






31. Gantt Chart with 'Entry' table on left.






32. A logical relationship that states that for one project to begin - another must also be underway. For example - the writing of a business proposal must have begun in order for editing of the proposal to take place.






33. Work divided by available resource units. Formula: D=W/U






34. Project template (.mpt) - or Global MPT file. Drives what you see in the project. Corporations may have their own.






35. An 'activity' - or 'task'. The bottom 'child' task - there's nothing underneath it. If there are sub-components - or 'children' tasks below a parent task - that parent task is a SUMMARY task.






36. To switch between ____________: (Project 2010) - Use the bottom-left icon. Use the ribbon. Task mode column in entry table. File -> options -> schedule.






37. View -> Timeline check box. Shows timeline - but by default - nothing's on it. To add items - right click and 'add to timeline'.






38. File -> Options -> Quick Access tool bar. Examples: Tables and Vies - good stuff.


39. Task calendar - resource calendar - base calendar.






40. Appears: eday means: Elapsed day






41. Appears: wk means: week






42. No single activity or group of activities to produce a single deliverable should be more than 80 hours of effort.


43. Vitally important. It shows how much time remains - which indicates whether or not tasks need to be re-planned.






44. Always preserve the number of hours to perform a task. Changing work when fixed will impact duration.






45. File -> info -> Project information -> advanced properties.


46. Start date - Current date - finish date - status date - schedule from - calendar - & priority (with project pro). Enterprise custom fields here too - if you're hooked into enterprise.






47. The WBS contains 100% of the work defined by the project scope and captures all deliverables - internal - external - interim - in terms of the work to be completed - including project management.


48. The FILE name is what you see at the top of the screen - and is the raw name of the .mpp or .mpt FILE itself. The PROJECT NAME is set in the 'Properties' of the project. The project name will show up in reports - etc.






49. The number of resources required to get the tasks/assignments completed.






50. If '______________' isn't checked - for example - then you won't be able to set a style for critical tasks.