Test your basic knowledge |

Project Management Using Microsoft Project

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Gantt Chart -> Format -> Bar Styles segment -> format drop down. Adjust all aspects of the bars in the gantt.






2. Shows logical relationship between tasks. View tab -> 'split view' section -> details checked -> More views -> Select there.






3. Can be added to the ribbon - and it walks user through formatting of the gantt chart. Pretty cool.






4. Tasks - resources - assignments - all have dialogs. Example: resource leveling. Project information dialog very important.






5. It is NOT an exhaustive list of work. It is instead a comprehensive classification of project scope. Contains Sub-components - work packages (child of sub-component). Further work packages can be children of other work packages. Summary tasks are the






6. Function key 5. You can go directly to ID - or 'date'.






7. Contains information relative to tasks.






8. Vitally important. It shows how much time remains - which indicates whether or not tasks need to be re-planned.






9. Work divided by available resource units. Formula: D=W/U






10. The number of resources required to get the tasks/assignments completed.






11. Amendment to task type.






12. A terminal element is the lowest element (activity or deliverable) in a WBS; it is not further subdivided. Sometimes called a 'work package' - but NOT synonymous.






13. Network Diagrom -> Format ribbon -> format.






14. 'Start no earlier than' constraint.






15. The acceloration of the successor task. 'Negative lag'






16. Appears: mon means: month






17. Appears: ewk means: Elapsed week






18. Finish to start - finish to finish - start to start - start to finish. All are 'at least'.






19. A logical relationship that states that for one project to begin - another must also be underway. For example - the writing of a business proposal must have begun in order for editing of the proposal to take place.






20. Work - resource - cost.






21. Appears: min means: minute






22. efines units.






23. Two CRITICAL tasks vying for one resource - who wins?






24. Two critical tasks - both same duration - vying for one resource - who wins?






25. Appears: emin means: Elapsed minute






26. Focus on Gantt -> Format ribbon ->






27. Project template (.mpt) - or Global MPT file. Drives what you see in the project. Corporations may have their own.






28. Two tasks vying for one resource - who wins?






29. Always preserve the number of hours to perform a task. Changing work when fixed will impact duration.






30. No single activity or group of activities to produce a single deliverable should be more than 80 hours of effort.

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31. To switch between ____________: (Project 2010) - Use the bottom-left icon. Use the ribbon. Task mode column in entry table. File -> options -> schedule.






32. A compact - matrix representation of a system or project. The approach can be used to model complex systems in systems engineering or systems analysis - and in project planning and project management.






33. 1. Initiation 2. Planning 3. Execution 4. Monitoring & Control 5. Closing






34. View -> Timeline check box. Shows timeline - but by default - nothing's on it. To add items - right click and 'add to timeline'.






35. Their purpose is to ORGANIZE. Summary tasks have work packages or other summary tasks which comprise the parent summary task. Summary tasks are NOT scheduled. The children tasks are what need to be scheduled.






36. W = D + U Duration plus available resource units






37. Add your resources names to critical tasks _______ via bar styles/text.






38. If '______________' isn't checked - for example - then you won't be able to set a style for critical tasks.






39. Task ribbon -> 'inspect' button-> Inspect Task. It shows more details about highlighted task - including critical predecessor task. Very useful tool. Especially when resources are over allocated.






40. The Precedence Diagram Method is a tool for scheduling activities in a project plan. It is a method of constructing a project schedule network diagram that uses boxes - referred to as nodes - to represent activities and connects them with arrows that






41. An 'activity' - or 'task'. The bottom 'child' task - there's nothing underneath it. If there are sub-components - or 'children' tasks below a parent task - that parent task is a SUMMARY task.






42. Project Tab -> Change Working time. Define the actual 'hours' of work - which days work happens (weekends grayed out by default) - and 'exceptions' to standard work times. Work weeks tab present too.






43. Ensuring that the successor activity does not begin until after the predecessor activity is completed is implementing a start-to-finish (SF) model. This is the most logical path to follow when planning a project. Those in project management should be






44. Appears: wk means: week






45. An approach for monitoring project progress that relies on the budgeted cost of activities completed to ascribe value






46. Time delay. Sometimes - it's preferred to have lag shown as a task. You can assign costs to it - that way. Style sheets will indicate this.






47. File -> Options -> Scheduling --> Drop down for Decimal or Percentage.






48. Task calendar - resource calendar - base calendar.






49. The FILE name is what you see at the top of the screen - and is the raw name of the .mpp or .mpt FILE itself. The PROJECT NAME is set in the 'Properties' of the project. The project name will show up in reports - etc.






50. ______ link Summary Tasks.