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Project Management Using Microsoft Project

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Always preserve the number of hours to perform a task. Changing work when fixed will impact duration.






2. The total direct and indirect costs incurred in accomplishing work on an activity during a given period.






3. Project template (.mpt) - or Global MPT file. Drives what you see in the project. Corporations may have their own.






4. Task ribbon -> 'task' -> recurring task. An easy way to schedule reccuring meetings.






5. Fixed Duration - Fixed Units - or Fixed Work. Described on page 72 of Project 2010 book.






6. Work divided by available resource units. Formula: D=W/U






7. W = D + U Duration plus available resource units






8. File -> Options -> Scheduling --> Drop down for Decimal or Percentage.






9. Contains information relative to tasks.






10. Task calendar - resource calendar - base calendar.






11. U = W / D Work divided by duration.






12. Project Tab -> Change Working time. Define the actual 'hours' of work - which days work happens (weekends grayed out by default) - and 'exceptions' to standard work times. Work weeks tab present too.






13. Appears: min means: minute






14. To switch between ____________: (Project 2010) - Use the bottom-left icon. Use the ribbon. Task mode column in entry table. File -> options -> schedule.






15. Tables are made up of fields.






16. The Precedence Diagram Method is a tool for scheduling activities in a project plan. It is a method of constructing a project schedule network diagram that uses boxes - referred to as nodes - to represent activities and connects them with arrows that






17. Appears: emin means: Elapsed minute






18. A terminal element is the lowest element (activity or deliverable) in a WBS; it is not further subdivided. Sometimes called a 'work package' - but NOT synonymous.






19. Matches the outline number initially in Project 2010. It is common for work breakdown structure elements to be numbered sequentially to reveal the hierarchical structure. For example 1.3.2 Rear Wheel identifies this item as a Level 3 WBS element - si






20. No single activity or group of activities to produce a single deliverable should be more than 80 hours of effort.

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21. File -> Info -> Organizer. Access global mpt - delete views - etc. (ADD MORE)






22. Task ribbon -> schedule section -> broken task icon. Reschedule incomplete work - etc.






23. View -> Timeline check box. Shows timeline - but by default - nothing's on it. To add items - right click and 'add to timeline'.






24. Time delay. Sometimes - it's preferred to have lag shown as a task. You can assign costs to it - that way. Style sheets will indicate this.






25. Function key 5. You can go directly to ID - or 'date'.






26. Always preserve the number of people working on a task. Changing units when fixed will impact duration.






27. Finish to start - finish to finish - start to start - start to finish. All are 'at least'.






28. Shows logical relationship between tasks. View tab -> 'split view' section -> details checked -> More views -> Select there.






29. Tasks - resources - assignments - all have dialogs. Example: resource leveling. Project information dialog very important.






30. Start date - Current date - finish date - status date - schedule from - calendar - & priority (with project pro). Enterprise custom fields here too - if you're hooked into enterprise.






31. Vitally important. It shows how much time remains - which indicates whether or not tasks need to be re-planned.






32. An 'activity' - or 'task'. The bottom 'child' task - there's nothing underneath it. If there are sub-components - or 'children' tasks below a parent task - that parent task is a SUMMARY task.






33. Two tasks vying for one resource - who wins?






34. File -> Options -> Quick Access tool bar. Examples: Tables and Vies - good stuff.

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35. Responsibility Assignment Matrix.






36. Network Diagrom -> Format ribbon -> format.






37. efines units.






38. Appears: ehr means: Elapsed hour






39. Single Start - Single Finish. No 'danglers'. Everything must be connected. No loops.






40. Changing the working time in the 'details' section of the working time dialog won't change the default start time in the options -> scheduling settings. Try to keep these in sync.

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41. .mpp file extension. The actual project file.






42. A logical relationship that states that for one project to begin - another must also be underway. For example - the writing of a business proposal must have begun in order for editing of the proposal to take place.






43. Focus on Gantt -> Format ribbon ->






44. Appears: mon means: month






45. Can be added to the ribbon - and it walks user through formatting of the gantt chart. Pretty cool.






46. Task ribbon -> 'inspect' button-> Inspect Task. It shows more details about highlighted task - including critical predecessor task. Very useful tool. Especially when resources are over allocated.






47. Always preserve the duration of a task. Changing duration when fixed will impact work.






48. Appears: day means: day






49. Amendment to task type.






50. Two critical tasks - both same duration - vying for one resource - who wins?







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Can you answer 50 questions in 15 minutes?


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