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Test your basic knowledge |
Project Management Using Microsoft Project
Start Test
Study First
Subjects
:
certifications
,
microsoft-project
,
business-skills
,
it-skills
Instructions:
Answer 50 questions in 15 minutes.
If you are not ready to take this test, you can
study here
.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.
This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Hiding does not delete data. If you hide a column - data maintains - but to get it back - you'll need to right click - insert column.
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2. The WBS contains 100% of the work defined by the project scope and captures all deliverables - internal - external - interim - in terms of the work to be completed - including project management.
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3. Network Diagrom -> Format ribbon -> format.
Fixed Duration
'Hiding' columns (Project 2010)
Box Styles (Project 2010)
Template (Project 2010)
4. Shows closest thing to a 'resource gantt chart'. Shows tasks by resource. Also shows unassigned tasks - and unscheduled tasks. Allows for user-controlled scheduling.
Team Planner (Project 2010)
Reccuring Tasks
Task Type
Manually
5. Single Start - Single Finish. No 'danglers'. Everything must be connected. No loops.
Task Type
Remaining Duration
WBS Code (Project 2010)
Network Diagram best practices
6. .mpp file extension. The actual project file.
ed (Abbreviations Project 2010)
Do not
Timeline (Project 2010)
Project Files (Project 2010)
7. View -> Timeline check box. Shows timeline - but by default - nothing's on it. To add items - right click and 'add to timeline'.
Timeline (Project 2010)
m (Abbreviations Project 2010)
Material resource
Splitting tasks (Project 2010)
8. The FILE name is what you see at the top of the screen - and is the raw name of the .mpp or .mpt FILE itself. The PROJECT NAME is set in the 'Properties' of the project. The project name will show up in reports - etc.
File Name vs. Project name (Project 2010)
Task with minimum duration
Template (Project 2010)
Table (Project 2010)
9. Two critical tasks - both same duration - vying for one resource - who wins?
Duration
Task with first ID
Critical Tasks
Drawing on Gantt (Project 2010)
10. The Precedence Diagram Method is a tool for scheduling activities in a project plan. It is a method of constructing a project schedule network diagram that uses boxes - referred to as nodes - to represent activities and connects them with arrows that
'80 hour rule'
PDM
Show Assignment Units as (Project 2010)
Network Diagram best practices
11. Appears: eday means: Elapsed day
Bar Style (Project 2010)
Actual Cost
Calendar/ Working time (Project 2010)
ed (Abbreviations Project 2010)
12. Appears: min means: minute
Finish to Start
Template (Project 2010)
Resource types
m (Abbreviations Project 2010)
13. File -> Options -> Scheduling --> Drop down for Decimal or Percentage.
Start to Finish (SF)
Show Assignment Units as (Project 2010)
em (Abbreviations Project 2010)
Views (Project 2010)
14. An 'activity' - or 'task'. The bottom 'child' task - there's nothing underneath it. If there are sub-components - or 'children' tasks below a parent task - that parent task is a SUMMARY task.
Duration
GO TO (Project 2010)
Critical Tasks
Work Package (WBS)
15. Task ribbon -> 'inspect' button-> Inspect Task. It shows more details about highlighted task - including critical predecessor task. Very useful tool. Especially when resources are over allocated.
Table (Project 2010)
Inspect feature (Project 2010)
DSM Design Structure Matrix
Splitting tasks (Project 2010)
16. efines units.
Finish to Start
Material resource
ed (Abbreviations Project 2010)
Manual and Auto scheduled tasks
17. Time delay. Sometimes - it's preferred to have lag shown as a task. You can assign costs to it - that way. Style sheets will indicate this.
Splitting tasks (Project 2010)
Lag
Work Package (WBS)
WBS Code (Project 2010)
18. Task calendar - resource calendar - base calendar.
Calendars to consider
Customize 'Quick Access Tool Bar'
PDM
h (Abbreviations Project 2010)
19. File -> info -> Project information -> advanced properties.
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20. The number of resources required to get the tasks/assignments completed.
Peak
Gantt Chart Wizard (Project 2010)
Team Planner (Project 2010)
em (Abbreviations Project 2010)
21. Work - resource - cost.
h (Abbreviations Project 2010)
Network Diagram best practices
Resource types
Task with minimum duration
22. Default view in Network Diagram. Without LINK LABELS - you won't see lag time - etc. The term finish to start refers specifically to the logical relationship that exits between the activities that make up he entirety of the project in which it is det
Fixed Units
PDM
Finish to Start
Work Package (WBS)
23. Appears: emon means: Elapsed month
Lag
em (Abbreviations Project 2010)
emo (Abbreviations Project 2010)
ed (Abbreviations Project 2010)
24. Appears: hr means: hour
Peak
h (Abbreviations Project 2010)
Relationship Diagram (Project 2010)
Do not
25. No single activity or group of activities to produce a single deliverable should be more than 80 hours of effort.
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26. Always preserve the number of people working on a task. Changing units when fixed will impact duration.
Finish to Start
Fixed Units
ed (Abbreviations Project 2010)
w (Abbreviations Project 2010)
27. A terminal element is the lowest element (activity or deliverable) in a WBS; it is not further subdivided. Sometimes called a 'work package' - but NOT synonymous.
Terminal element
Resource types
Logical Relationships in PDM
Relationship Diagram (Project 2010)
28. Project template (.mpt) - or Global MPT file. Drives what you see in the project. Corporations may have their own.
Template (Project 2010)
Fixed Work
Splitting tasks (Project 2010)
ed (Abbreviations Project 2010)
29. 1. Initiation 2. Planning 3. Execution 4. Monitoring & Control 5. Closing
em (Abbreviations Project 2010)
5 phases of project
WBS Code (Project 2010)
Earned Value
30. The total direct and indirect costs incurred in accomplishing work on an activity during a given period.
Actual Cost
eh (Abbreviations Project 2010)
Project information dialog (Project 2010)
File Name vs. Project name (Project 2010)
31. Gantt Chart with 'Entry' table on left.
'The 100% Rule'
eh (Abbreviations Project 2010)
SNET
Default view (Project 2010)
32. An approach for monitoring project progress that relies on the budgeted cost of activities completed to ascribe value
File Name vs. Project name (Project 2010)
Earned Value
Manually
ed (Abbreviations Project 2010)
33. A compact - matrix representation of a system or project. The approach can be used to model complex systems in systems engineering or systems analysis - and in project planning and project management.
Fixed Duration
DSM Design Structure Matrix
ed (Abbreviations Project 2010)
Resource types
34. Start date - Current date - finish date - status date - schedule from - calendar - & priority (with project pro). Enterprise custom fields here too - if you're hooked into enterprise.
Finish to Start
'80 hour rule'
Project information dialog (Project 2010)
h (Abbreviations Project 2010)
35. Tasks - resources - assignments - all have dialogs. Example: resource leveling. Project information dialog very important.
Team Planner (Project 2010)
WBS Code (Project 2010)
Dialogs (Project 2010)
Task with first ID
36. Two CRITICAL tasks vying for one resource - who wins?
Do not
Box Styles (Project 2010)
Task with minimum duration
Material resource
37. Shows logical relationship between tasks. View tab -> 'split view' section -> details checked -> More views -> Select there.
mo (Abbreviations Project 2010)
Relationship Diagram (Project 2010)
Critical Tasks
Default view (Project 2010)
38. If '______________' isn't checked - for example - then you won't be able to set a style for critical tasks.
Dialogs (Project 2010)
Template (Project 2010)
Box Styles (Project 2010)
Critical Tasks
39. Create file. Set up file properties. Set a start date. Set up calendars and working time.
Manual and Auto scheduled tasks
Initializing a Project (Project 2010)
Bar Style (Project 2010)
Box Styles (Project 2010)
40. Always preserve the number of hours to perform a task. Changing work when fixed will impact duration.
Bar Style (Project 2010)
5 phases of project
Material resource
Fixed Work
41. Appears: ehr means: Elapsed hour
SNET
Working Time & 'Default' start/end time (Project 2010)
d (Abbreviations Project 2010)
eh (Abbreviations Project 2010)
42. U = W / D Work divided by duration.
Units
'80 hour rule'
Calendar/ Working time (Project 2010)
Timeline (Project 2010)
43. Task ribbon -> schedule section -> broken task icon. Reschedule incomplete work - etc.
Splitting tasks (Project 2010)
DSM Design Structure Matrix
Units
Terminal element
44. Function key 5. You can go directly to ID - or 'date'.
em (Abbreviations Project 2010)
ed (Abbreviations Project 2010)
GO TO (Project 2010)
Start to Start
45. Tables - charts - usage tables - and sheets.
Organizer (Project 2010)
Terminal element
Form (Project 2010)
Views (Project 2010)
46. Matches the outline number initially in Project 2010. It is common for work breakdown structure elements to be numbered sequentially to reveal the hierarchical structure. For example 1.3.2 Rear Wheel identifies this item as a Level 3 WBS element - si
WBS Code (Project 2010)
'Hiding' columns (Project 2010)
Show Assignment Units as (Project 2010)
Lead
47. It is NOT an exhaustive list of work. It is instead a comprehensive classification of project scope. Contains Sub-components - work packages (child of sub-component). Further work packages can be children of other work packages. Summary tasks are the
'The 100% Rule'
WBS Work Breakdown Structure
Reccuring Tasks
m (Abbreviations Project 2010)
48. Task ribbon -> 'task' -> recurring task. An easy way to schedule reccuring meetings.
Reccuring Tasks
PDM
Show Assignment Units as (Project 2010)
Template (Project 2010)
49. Their purpose is to ORGANIZE. Summary tasks have work packages or other summary tasks which comprise the parent summary task. Summary tasks are NOT scheduled. The children tasks are what need to be scheduled.
d (Abbreviations Project 2010)
Summary tasks (WBS)
Table (Project 2010)
Customize 'Quick Access Tool Bar'
50. Tables are made up of fields.
Table (Project 2010)
ew (Abbreviations Project 2010)
Working Time & 'Default' start/end time (Project 2010)
'The 100% Rule'