Test your basic knowledge |

Project Management Using Microsoft Project

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. File -> Options -> Quick Access tool bar. Examples: Tables and Vies - good stuff.

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2. Two CRITICAL tasks vying for one resource - who wins?






3. W = D + U Duration plus available resource units






4. Task ribbon -> 'task' -> recurring task. An easy way to schedule reccuring meetings.






5. File -> Options -> Scheduling --> Drop down for Decimal or Percentage.






6. Finish to start - finish to finish - start to start - start to finish. All are 'at least'.






7. Ensuring that the successor activity does not begin until after the predecessor activity is completed is implementing a start-to-finish (SF) model. This is the most logical path to follow when planning a project. Those in project management should be






8. An 'activity' - or 'task'. The bottom 'child' task - there's nothing underneath it. If there are sub-components - or 'children' tasks below a parent task - that parent task is a SUMMARY task.






9. A compact - matrix representation of a system or project. The approach can be used to model complex systems in systems engineering or systems analysis - and in project planning and project management.






10. Gantt Chart -> Format -> Bar Styles segment -> format drop down. Adjust all aspects of the bars in the gantt.






11. Vitally important. It shows how much time remains - which indicates whether or not tasks need to be re-planned.






12. Appears: ehr means: Elapsed hour






13. View -> Timeline check box. Shows timeline - but by default - nothing's on it. To add items - right click and 'add to timeline'.






14. Appears: emon means: Elapsed month






15. efines units.






16. Gantt Chart with 'Entry' table on left.






17. The Precedence Diagram Method is a tool for scheduling activities in a project plan. It is a method of constructing a project schedule network diagram that uses boxes - referred to as nodes - to represent activities and connects them with arrows that






18. Appears: hr means: hour






19. Function key 5. You can go directly to ID - or 'date'.






20. The total direct and indirect costs incurred in accomplishing work on an activity during a given period.






21. Fixed Duration - Fixed Units - or Fixed Work. Described on page 72 of Project 2010 book.






22. ______ link Summary Tasks.






23. Appears: day means: day






24. Create file. Set up file properties. Set a start date. Set up calendars and working time.






25. Can be added to the ribbon - and it walks user through formatting of the gantt chart. Pretty cool.






26. Amendment to task type.






27. Appears: min means: minute






28. Default view in Network Diagram. Without LINK LABELS - you won't see lag time - etc. The term finish to start refers specifically to the logical relationship that exits between the activities that make up he entirety of the project in which it is det






29. Two critical tasks - both same duration - vying for one resource - who wins?






30. Matches the outline number initially in Project 2010. It is common for work breakdown structure elements to be numbered sequentially to reveal the hierarchical structure. For example 1.3.2 Rear Wheel identifies this item as a Level 3 WBS element - si






31. The acceloration of the successor task. 'Negative lag'






32. Hiding does not delete data. If you hide a column - data maintains - but to get it back - you'll need to right click - insert column.

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33. Focus on Gantt -> Format ribbon ->






34. Start date - Current date - finish date - status date - schedule from - calendar - & priority (with project pro). Enterprise custom fields here too - if you're hooked into enterprise.






35. Single Start - Single Finish. No 'danglers'. Everything must be connected. No loops.






36. Add your resources names to critical tasks _______ via bar styles/text.






37. Work divided by available resource units. Formula: D=W/U






38. No single activity or group of activities to produce a single deliverable should be more than 80 hours of effort.

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39. To switch between ____________: (Project 2010) - Use the bottom-left icon. Use the ribbon. Task mode column in entry table. File -> options -> schedule.






40. File -> Info -> Organizer. Access global mpt - delete views - etc. (ADD MORE)






41. Tasks - resources - assignments - all have dialogs. Example: resource leveling. Project information dialog very important.






42. Tables - charts - usage tables - and sheets.






43. Always preserve the duration of a task. Changing duration when fixed will impact work.






44. Two tasks vying for one resource - who wins?






45. It is NOT an exhaustive list of work. It is instead a comprehensive classification of project scope. Contains Sub-components - work packages (child of sub-component). Further work packages can be children of other work packages. Summary tasks are the






46. A terminal element is the lowest element (activity or deliverable) in a WBS; it is not further subdivided. Sometimes called a 'work package' - but NOT synonymous.






47. Project Tab -> Change Working time. Define the actual 'hours' of work - which days work happens (weekends grayed out by default) - and 'exceptions' to standard work times. Work weeks tab present too.






48. The WBS contains 100% of the work defined by the project scope and captures all deliverables - internal - external - interim - in terms of the work to be completed - including project management.

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49. 'Start no earlier than' constraint.






50. Always preserve the number of hours to perform a task. Changing work when fixed will impact duration.