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Project Management Using Microsoft Project

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Start date - Current date - finish date - status date - schedule from - calendar - & priority (with project pro). Enterprise custom fields here too - if you're hooked into enterprise.






2. Always preserve the number of hours to perform a task. Changing work when fixed will impact duration.






3. Project template (.mpt) - or Global MPT file. Drives what you see in the project. Corporations may have their own.






4. Project Tab -> Change Working time. Define the actual 'hours' of work - which days work happens (weekends grayed out by default) - and 'exceptions' to standard work times. Work weeks tab present too.






5. Default view in Network Diagram. Without LINK LABELS - you won't see lag time - etc. The term finish to start refers specifically to the logical relationship that exits between the activities that make up he entirety of the project in which it is det






6. 'Start no earlier than' constraint.






7. Contains information relative to tasks.






8. Appears: min means: minute






9. Two tasks vying for one resource - who wins?






10. efines units.






11. W = D + U Duration plus available resource units






12. 1. Initiation 2. Planning 3. Execution 4. Monitoring & Control 5. Closing






13. A logical relationship that states that for one project to begin - another must also be underway. For example - the writing of a business proposal must have begun in order for editing of the proposal to take place.






14. .mpp file extension. The actual project file.






15. Tables - charts - usage tables - and sheets.






16. Two critical tasks - both same duration - vying for one resource - who wins?






17. View -> Timeline check box. Shows timeline - but by default - nothing's on it. To add items - right click and 'add to timeline'.






18. Responsibility Assignment Matrix.






19. Task ribbon -> schedule section -> broken task icon. Reschedule incomplete work - etc.






20. The Precedence Diagram Method is a tool for scheduling activities in a project plan. It is a method of constructing a project schedule network diagram that uses boxes - referred to as nodes - to represent activities and connects them with arrows that






21. Two CRITICAL tasks vying for one resource - who wins?






22. Work - resource - cost.






23. A compact - matrix representation of a system or project. The approach can be used to model complex systems in systems engineering or systems analysis - and in project planning and project management.






24. Tables are made up of fields.






25. Vitally important. It shows how much time remains - which indicates whether or not tasks need to be re-planned.






26. Network Diagrom -> Format ribbon -> format.






27. Hiding does not delete data. If you hide a column - data maintains - but to get it back - you'll need to right click - insert column.

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28. Create file. Set up file properties. Set a start date. Set up calendars and working time.






29. The total direct and indirect costs incurred in accomplishing work on an activity during a given period.






30. Appears: wk means: week






31. ______ link Summary Tasks.






32. File -> Options -> Quick Access tool bar. Examples: Tables and Vies - good stuff.

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33. Can be added to the ribbon - and it walks user through formatting of the gantt chart. Pretty cool.






34. Changing the working time in the 'details' section of the working time dialog won't change the default start time in the options -> scheduling settings. Try to keep these in sync.

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35. Single Start - Single Finish. No 'danglers'. Everything must be connected. No loops.






36. Task calendar - resource calendar - base calendar.






37. A terminal element is the lowest element (activity or deliverable) in a WBS; it is not further subdivided. Sometimes called a 'work package' - but NOT synonymous.






38. Fixed Duration - Fixed Units - or Fixed Work. Described on page 72 of Project 2010 book.






39. Shows closest thing to a 'resource gantt chart'. Shows tasks by resource. Also shows unassigned tasks - and unscheduled tasks. Allows for user-controlled scheduling.






40. The WBS contains 100% of the work defined by the project scope and captures all deliverables - internal - external - interim - in terms of the work to be completed - including project management.

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41. Appears: eday means: Elapsed day






42. Always preserve the duration of a task. Changing duration when fixed will impact work.






43. Function key 5. You can go directly to ID - or 'date'.






44. Gantt Chart -> Format -> Bar Styles segment -> format drop down. Adjust all aspects of the bars in the gantt.






45. Always preserve the number of people working on a task. Changing units when fixed will impact duration.






46. Task ribbon -> 'inspect' button-> Inspect Task. It shows more details about highlighted task - including critical predecessor task. Very useful tool. Especially when resources are over allocated.






47. U = W / D Work divided by duration.






48. Amendment to task type.






49. Work divided by available resource units. Formula: D=W/U






50. Their purpose is to ORGANIZE. Summary tasks have work packages or other summary tasks which comprise the parent summary task. Summary tasks are NOT scheduled. The children tasks are what need to be scheduled.







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