Test your basic knowledge |

Project Management Using Microsoft Project

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Appears: wk means: week






2. A compact - matrix representation of a system or project. The approach can be used to model complex systems in systems engineering or systems analysis - and in project planning and project management.






3. File -> Options -> Quick Access tool bar. Examples: Tables and Vies - good stuff.

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4. Appears: min means: minute






5. A terminal element is the lowest element (activity or deliverable) in a WBS; it is not further subdivided. Sometimes called a 'work package' - but NOT synonymous.






6. An 'activity' - or 'task'. The bottom 'child' task - there's nothing underneath it. If there are sub-components - or 'children' tasks below a parent task - that parent task is a SUMMARY task.






7. Task calendar - resource calendar - base calendar.






8. Appears: day means: day






9. Appears: emon means: Elapsed month






10. Project template (.mpt) - or Global MPT file. Drives what you see in the project. Corporations may have their own.






11. View -> Timeline check box. Shows timeline - but by default - nothing's on it. To add items - right click and 'add to timeline'.






12. Work divided by available resource units. Formula: D=W/U






13. Contains information relative to tasks.






14. The total direct and indirect costs incurred in accomplishing work on an activity during a given period.






15. The WBS contains 100% of the work defined by the project scope and captures all deliverables - internal - external - interim - in terms of the work to be completed - including project management.

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16. A logical relationship that states that for one project to begin - another must also be underway. For example - the writing of a business proposal must have begun in order for editing of the proposal to take place.






17. Always preserve the number of hours to perform a task. Changing work when fixed will impact duration.






18. Hiding does not delete data. If you hide a column - data maintains - but to get it back - you'll need to right click - insert column.

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19. U = W / D Work divided by duration.






20. Task ribbon -> 'task' -> recurring task. An easy way to schedule reccuring meetings.






21. If '______________' isn't checked - for example - then you won't be able to set a style for critical tasks.






22. Tables are made up of fields.






23. Gantt Chart -> Format -> Bar Styles segment -> format drop down. Adjust all aspects of the bars in the gantt.






24. Vitally important. It shows how much time remains - which indicates whether or not tasks need to be re-planned.






25. Appears: ewk means: Elapsed week






26. Network Diagrom -> Format ribbon -> format.






27. Shows logical relationship between tasks. View tab -> 'split view' section -> details checked -> More views -> Select there.






28. 'Start no earlier than' constraint.






29. File -> info -> Project information -> advanced properties.

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30. Appears: ehr means: Elapsed hour






31. Changing the working time in the 'details' section of the working time dialog won't change the default start time in the options -> scheduling settings. Try to keep these in sync.

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32. Finish to start - finish to finish - start to start - start to finish. All are 'at least'.






33. 1. Initiation 2. Planning 3. Execution 4. Monitoring & Control 5. Closing






34. Project Tab -> Change Working time. Define the actual 'hours' of work - which days work happens (weekends grayed out by default) - and 'exceptions' to standard work times. Work weeks tab present too.






35. File -> Options -> Scheduling --> Drop down for Decimal or Percentage.






36. Two critical tasks - both same duration - vying for one resource - who wins?






37. The number of resources required to get the tasks/assignments completed.






38. Create file. Set up file properties. Set a start date. Set up calendars and working time.






39. .mpp file extension. The actual project file.






40. It is NOT an exhaustive list of work. It is instead a comprehensive classification of project scope. Contains Sub-components - work packages (child of sub-component). Further work packages can be children of other work packages. Summary tasks are the






41. Start date - Current date - finish date - status date - schedule from - calendar - & priority (with project pro). Enterprise custom fields here too - if you're hooked into enterprise.






42. Appears: eday means: Elapsed day






43. Amendment to task type.






44. Single Start - Single Finish. No 'danglers'. Everything must be connected. No loops.






45. No single activity or group of activities to produce a single deliverable should be more than 80 hours of effort.

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46. Always preserve the number of people working on a task. Changing units when fixed will impact duration.






47. Always preserve the duration of a task. Changing duration when fixed will impact work.






48. Work - resource - cost.






49. Their purpose is to ORGANIZE. Summary tasks have work packages or other summary tasks which comprise the parent summary task. Summary tasks are NOT scheduled. The children tasks are what need to be scheduled.






50. Shows closest thing to a 'resource gantt chart'. Shows tasks by resource. Also shows unassigned tasks - and unscheduled tasks. Allows for user-controlled scheduling.