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Test your basic knowledge |
Project Management Using Microsoft Project
Start Test
Study First
Subjects
:
certifications
,
microsoft-project
,
business-skills
,
it-skills
Instructions:
Answer 50 questions in 15 minutes.
If you are not ready to take this test, you can
study here
.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.
This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. The total direct and indirect costs incurred in accomplishing work on an activity during a given period.
Timeline (Project 2010)
Drawing on Gantt (Project 2010)
Task Type
Actual Cost
2. Create file. Set up file properties. Set a start date. Set up calendars and working time.
ed (Abbreviations Project 2010)
DSM Design Structure Matrix
Bar Style (Project 2010)
Initializing a Project (Project 2010)
3. Always preserve the duration of a task. Changing duration when fixed will impact work.
Duration
Customize 'Quick Access Tool Bar'
'The 100% Rule'
Fixed Duration
4. No single activity or group of activities to produce a single deliverable should be more than 80 hours of effort.
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5. A logical relationship that states that for one project to begin - another must also be underway. For example - the writing of a business proposal must have begun in order for editing of the proposal to take place.
Effort Driven
Summary tasks (WBS)
Start to Start
Timeline (Project 2010)
6. File -> Info -> Organizer. Access global mpt - delete views - etc. (ADD MORE)
WBS Work Breakdown Structure
Project information dialog (Project 2010)
Customize 'Quick Access Tool Bar'
Organizer (Project 2010)
7. Gantt Chart with 'Entry' table on left.
Gantt Chart Wizard (Project 2010)
Default view (Project 2010)
ew (Abbreviations Project 2010)
Peak
8. Tasks - resources - assignments - all have dialogs. Example: resource leveling. Project information dialog very important.
Actual Cost
GO TO (Project 2010)
Organizer (Project 2010)
Dialogs (Project 2010)
9. Gantt Chart -> Format -> Bar Styles segment -> format drop down. Adjust all aspects of the bars in the gantt.
Bar Style (Project 2010)
mo (Abbreviations Project 2010)
'Hiding' columns (Project 2010)
'The 100% Rule'
10. Add your resources names to critical tasks _______ via bar styles/text.
Accessing 'Properties' (Project 2010)
Table (Project 2010)
Lag
Manually
11. Hiding does not delete data. If you hide a column - data maintains - but to get it back - you'll need to right click - insert column.
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12. Task calendar - resource calendar - base calendar.
Effort Driven
Calendars to consider
Reccuring Tasks
Accessing 'Properties' (Project 2010)
13. The FILE name is what you see at the top of the screen - and is the raw name of the .mpp or .mpt FILE itself. The PROJECT NAME is set in the 'Properties' of the project. The project name will show up in reports - etc.
Peak
Project Files (Project 2010)
File Name vs. Project name (Project 2010)
PDM
14. Two tasks vying for one resource - who wins?
Fixed Duration
The task which has the LEAST slack is more important - Min-slack wins
Reccuring Tasks
Critical Tasks
15. Task ribbon -> 'inspect' button-> Inspect Task. It shows more details about highlighted task - including critical predecessor task. Very useful tool. Especially when resources are over allocated.
Gantt Chart Wizard (Project 2010)
Inspect feature (Project 2010)
Working Time & 'Default' start/end time (Project 2010)
Actual Cost
16. Appears: min means: minute
m (Abbreviations Project 2010)
DSM Design Structure Matrix
Project Files (Project 2010)
Work
17. Task ribbon -> 'task' -> recurring task. An easy way to schedule reccuring meetings.
Relationship Diagram (Project 2010)
Work
Initializing a Project (Project 2010)
Reccuring Tasks
18. Shows closest thing to a 'resource gantt chart'. Shows tasks by resource. Also shows unassigned tasks - and unscheduled tasks. Allows for user-controlled scheduling.
'Hiding' columns (Project 2010)
Customize 'Quick Access Tool Bar'
GO TO (Project 2010)
Team Planner (Project 2010)
19. View -> Timeline check box. Shows timeline - but by default - nothing's on it. To add items - right click and 'add to timeline'.
Timeline (Project 2010)
The task which has the LEAST slack is more important - Min-slack wins
File Name vs. Project name (Project 2010)
Inspect feature (Project 2010)
20. Matches the outline number initially in Project 2010. It is common for work breakdown structure elements to be numbered sequentially to reveal the hierarchical structure. For example 1.3.2 Rear Wheel identifies this item as a Level 3 WBS element - si
Table (Project 2010)
ed (Abbreviations Project 2010)
WBS Code (Project 2010)
Initializing a Project (Project 2010)
21. U = W / D Work divided by duration.
The task which has the LEAST slack is more important - Min-slack wins
Views (Project 2010)
Units
Customize 'Quick Access Tool Bar'
22. Tables are made up of fields.
emo (Abbreviations Project 2010)
Resource types
Box Styles (Project 2010)
Table (Project 2010)
23. Appears: hr means: hour
h (Abbreviations Project 2010)
Task Type
WBS Work Breakdown Structure
m (Abbreviations Project 2010)
24. A terminal element is the lowest element (activity or deliverable) in a WBS; it is not further subdivided. Sometimes called a 'work package' - but NOT synonymous.
Default view (Project 2010)
RAM
Terminal element
Work Package (WBS)
25. The WBS contains 100% of the work defined by the project scope and captures all deliverables - internal - external - interim - in terms of the work to be completed - including project management.
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26. The Precedence Diagram Method is a tool for scheduling activities in a project plan. It is a method of constructing a project schedule network diagram that uses boxes - referred to as nodes - to represent activities and connects them with arrows that
Gantt Chart Wizard (Project 2010)
Manual and Auto scheduled tasks
Peak
PDM
27. W = D + U Duration plus available resource units
Fixed Work
Working Time & 'Default' start/end time (Project 2010)
Work
Organizer (Project 2010)
28. Work - resource - cost.
Resource types
Finish to Start
Gantt Chart Wizard (Project 2010)
Dialogs (Project 2010)
29. Appears: emin means: Elapsed minute
em (Abbreviations Project 2010)
Dialogs (Project 2010)
Initializing a Project (Project 2010)
Finish to Start
30. Responsibility Assignment Matrix.
Critical Tasks
Project information dialog (Project 2010)
Fixed Work
RAM
31. Two critical tasks - both same duration - vying for one resource - who wins?
WBS Code (Project 2010)
Task with first ID
Start to Finish (SF)
Remaining Duration
32. Always preserve the number of people working on a task. Changing units when fixed will impact duration.
Relationship Diagram (Project 2010)
DSM Design Structure Matrix
Lag
Fixed Units
33. Focus on Gantt -> Format ribbon ->
Lead
Drawing on Gantt (Project 2010)
Terminal element
GO TO (Project 2010)
34. 1. Initiation 2. Planning 3. Execution 4. Monitoring & Control 5. Closing
5 phases of project
Customize 'Quick Access Tool Bar'
Actual Cost
Manual and Auto scheduled tasks
35. Single Start - Single Finish. No 'danglers'. Everything must be connected. No loops.
'Hiding' columns (Project 2010)
Earned Value
h (Abbreviations Project 2010)
Network Diagram best practices
36. To switch between ____________: (Project 2010) - Use the bottom-left icon. Use the ribbon. Task mode column in entry table. File -> options -> schedule.
Start to Start
Lead
Relationship Diagram (Project 2010)
Manual and Auto scheduled tasks
37. Shows logical relationship between tasks. View tab -> 'split view' section -> details checked -> More views -> Select there.
Earned Value
Relationship Diagram (Project 2010)
Resource types
Manual and Auto scheduled tasks
38. It is NOT an exhaustive list of work. It is instead a comprehensive classification of project scope. Contains Sub-components - work packages (child of sub-component). Further work packages can be children of other work packages. Summary tasks are the
WBS Work Breakdown Structure
SNET
Fixed Units
Logical Relationships in PDM
39. Ensuring that the successor activity does not begin until after the predecessor activity is completed is implementing a start-to-finish (SF) model. This is the most logical path to follow when planning a project. Those in project management should be
Form (Project 2010)
Start to Finish (SF)
Box Styles (Project 2010)
Timeline (Project 2010)
40. If '______________' isn't checked - for example - then you won't be able to set a style for critical tasks.
Relationship Diagram (Project 2010)
Critical Tasks
'80 hour rule'
Summary tasks (WBS)
41. Project Tab -> Change Working time. Define the actual 'hours' of work - which days work happens (weekends grayed out by default) - and 'exceptions' to standard work times. Work weeks tab present too.
Start to Finish (SF)
Work
Accessing 'Properties' (Project 2010)
Calendar/ Working time (Project 2010)
42. Project template (.mpt) - or Global MPT file. Drives what you see in the project. Corporations may have their own.
RAM
Splitting tasks (Project 2010)
Template (Project 2010)
Task with minimum duration
43. Work divided by available resource units. Formula: D=W/U
Duration
GO TO (Project 2010)
Show Assignment Units as (Project 2010)
Reccuring Tasks
44. efines units.
Finish to Start
Material resource
Template (Project 2010)
Summary tasks (WBS)
45. Two CRITICAL tasks vying for one resource - who wins?
Gantt Chart Wizard (Project 2010)
File Name vs. Project name (Project 2010)
Form (Project 2010)
Task with minimum duration
46. Contains information relative to tasks.
Table (Project 2010)
Form (Project 2010)
Work Package (WBS)
Views (Project 2010)
47. File -> Options -> Quick Access tool bar. Examples: Tables and Vies - good stuff.
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48. A compact - matrix representation of a system or project. The approach can be used to model complex systems in systems engineering or systems analysis - and in project planning and project management.
Working Time & 'Default' start/end time (Project 2010)
Work
Reccuring Tasks
DSM Design Structure Matrix
49. Appears: ewk means: Elapsed week
Bar Style (Project 2010)
Working Time & 'Default' start/end time (Project 2010)
ew (Abbreviations Project 2010)
PDM
50. Appears: mon means: month
Working Time & 'Default' start/end time (Project 2010)
mo (Abbreviations Project 2010)
eh (Abbreviations Project 2010)
Fixed Work
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