Test your basic knowledge |

Project Management Using Microsoft Project

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Tables are made up of fields.






2. Always preserve the number of people working on a task. Changing units when fixed will impact duration.






3. Work divided by available resource units. Formula: D=W/U






4. Responsibility Assignment Matrix.






5. Always preserve the number of hours to perform a task. Changing work when fixed will impact duration.






6. Appears: eday means: Elapsed day






7. No single activity or group of activities to produce a single deliverable should be more than 80 hours of effort.


8. Single Start - Single Finish. No 'danglers'. Everything must be connected. No loops.






9. A compact - matrix representation of a system or project. The approach can be used to model complex systems in systems engineering or systems analysis - and in project planning and project management.






10. The FILE name is what you see at the top of the screen - and is the raw name of the .mpp or .mpt FILE itself. The PROJECT NAME is set in the 'Properties' of the project. The project name will show up in reports - etc.






11. Time delay. Sometimes - it's preferred to have lag shown as a task. You can assign costs to it - that way. Style sheets will indicate this.






12. File -> Info -> Organizer. Access global mpt - delete views - etc. (ADD MORE)






13. Finish to start - finish to finish - start to start - start to finish. All are 'at least'.






14. Shows closest thing to a 'resource gantt chart'. Shows tasks by resource. Also shows unassigned tasks - and unscheduled tasks. Allows for user-controlled scheduling.






15. Task ribbon -> 'task' -> recurring task. An easy way to schedule reccuring meetings.






16. 1. Initiation 2. Planning 3. Execution 4. Monitoring & Control 5. Closing






17. Gantt Chart -> Format -> Bar Styles segment -> format drop down. Adjust all aspects of the bars in the gantt.






18. To switch between ____________: (Project 2010) - Use the bottom-left icon. Use the ribbon. Task mode column in entry table. File -> options -> schedule.






19. It is NOT an exhaustive list of work. It is instead a comprehensive classification of project scope. Contains Sub-components - work packages (child of sub-component). Further work packages can be children of other work packages. Summary tasks are the






20. The Precedence Diagram Method is a tool for scheduling activities in a project plan. It is a method of constructing a project schedule network diagram that uses boxes - referred to as nodes - to represent activities and connects them with arrows that






21. Appears: hr means: hour






22. File -> Options -> Quick Access tool bar. Examples: Tables and Vies - good stuff.


23. The acceloration of the successor task. 'Negative lag'






24. Create file. Set up file properties. Set a start date. Set up calendars and working time.






25. If '______________' isn't checked - for example - then you won't be able to set a style for critical tasks.






26. An approach for monitoring project progress that relies on the budgeted cost of activities completed to ascribe value






27. Always preserve the duration of a task. Changing duration when fixed will impact work.






28. Add your resources names to critical tasks _______ via bar styles/text.






29. Two CRITICAL tasks vying for one resource - who wins?






30. Appears: mon means: month






31. The number of resources required to get the tasks/assignments completed.






32. ______ link Summary Tasks.






33. Their purpose is to ORGANIZE. Summary tasks have work packages or other summary tasks which comprise the parent summary task. Summary tasks are NOT scheduled. The children tasks are what need to be scheduled.






34. Task ribbon -> 'inspect' button-> Inspect Task. It shows more details about highlighted task - including critical predecessor task. Very useful tool. Especially when resources are over allocated.






35. Vitally important. It shows how much time remains - which indicates whether or not tasks need to be re-planned.






36. 'Start no earlier than' constraint.






37. An 'activity' - or 'task'. The bottom 'child' task - there's nothing underneath it. If there are sub-components - or 'children' tasks below a parent task - that parent task is a SUMMARY task.






38. Start date - Current date - finish date - status date - schedule from - calendar - & priority (with project pro). Enterprise custom fields here too - if you're hooked into enterprise.






39. Appears: emon means: Elapsed month






40. Focus on Gantt -> Format ribbon ->






41. View -> Timeline check box. Shows timeline - but by default - nothing's on it. To add items - right click and 'add to timeline'.






42. Appears: min means: minute






43. Function key 5. You can go directly to ID - or 'date'.






44. Network Diagrom -> Format ribbon -> format.






45. Gantt Chart with 'Entry' table on left.






46. .mpp file extension. The actual project file.






47. The total direct and indirect costs incurred in accomplishing work on an activity during a given period.






48. Hiding does not delete data. If you hide a column - data maintains - but to get it back - you'll need to right click - insert column.


49. Two tasks vying for one resource - who wins?






50. Can be added to the ribbon - and it walks user through formatting of the gantt chart. Pretty cool.