Test your basic knowledge |

Project Management Using Microsoft Project

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. File -> info -> Project information -> advanced properties.

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2. Appears: mon means: month






3. The number of resources required to get the tasks/assignments completed.






4. An approach for monitoring project progress that relies on the budgeted cost of activities completed to ascribe value






5. 'Start no earlier than' constraint.






6. Project Tab -> Change Working time. Define the actual 'hours' of work - which days work happens (weekends grayed out by default) - and 'exceptions' to standard work times. Work weeks tab present too.






7. Hiding does not delete data. If you hide a column - data maintains - but to get it back - you'll need to right click - insert column.

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8. Always preserve the number of hours to perform a task. Changing work when fixed will impact duration.






9. Always preserve the duration of a task. Changing duration when fixed will impact work.






10. Add your resources names to critical tasks _______ via bar styles/text.






11. Focus on Gantt -> Format ribbon ->






12. Ensuring that the successor activity does not begin until after the predecessor activity is completed is implementing a start-to-finish (SF) model. This is the most logical path to follow when planning a project. Those in project management should be






13. Appears: ehr means: Elapsed hour






14. Task calendar - resource calendar - base calendar.






15. Default view in Network Diagram. Without LINK LABELS - you won't see lag time - etc. The term finish to start refers specifically to the logical relationship that exits between the activities that make up he entirety of the project in which it is det






16. The total direct and indirect costs incurred in accomplishing work on an activity during a given period.






17. Two tasks vying for one resource - who wins?






18. W = D + U Duration plus available resource units






19. Single Start - Single Finish. No 'danglers'. Everything must be connected. No loops.






20. efines units.






21. Shows logical relationship between tasks. View tab -> 'split view' section -> details checked -> More views -> Select there.






22. A terminal element is the lowest element (activity or deliverable) in a WBS; it is not further subdivided. Sometimes called a 'work package' - but NOT synonymous.






23. Two critical tasks - both same duration - vying for one resource - who wins?






24. Finish to start - finish to finish - start to start - start to finish. All are 'at least'.






25. ______ link Summary Tasks.






26. The WBS contains 100% of the work defined by the project scope and captures all deliverables - internal - external - interim - in terms of the work to be completed - including project management.

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27. Shows closest thing to a 'resource gantt chart'. Shows tasks by resource. Also shows unassigned tasks - and unscheduled tasks. Allows for user-controlled scheduling.






28. View -> Timeline check box. Shows timeline - but by default - nothing's on it. To add items - right click and 'add to timeline'.






29. File -> Options -> Quick Access tool bar. Examples: Tables and Vies - good stuff.

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30. Gantt Chart with 'Entry' table on left.






31. Appears: emon means: Elapsed month






32. Work divided by available resource units. Formula: D=W/U






33. Tables are made up of fields.






34. Create file. Set up file properties. Set a start date. Set up calendars and working time.






35. Tables - charts - usage tables - and sheets.






36. Task ribbon -> 'inspect' button-> Inspect Task. It shows more details about highlighted task - including critical predecessor task. Very useful tool. Especially when resources are over allocated.






37. Their purpose is to ORGANIZE. Summary tasks have work packages or other summary tasks which comprise the parent summary task. Summary tasks are NOT scheduled. The children tasks are what need to be scheduled.






38. Work - resource - cost.






39. File -> Options -> Scheduling --> Drop down for Decimal or Percentage.






40. Function key 5. You can go directly to ID - or 'date'.






41. A logical relationship that states that for one project to begin - another must also be underway. For example - the writing of a business proposal must have begun in order for editing of the proposal to take place.






42. Appears: ewk means: Elapsed week






43. Tasks - resources - assignments - all have dialogs. Example: resource leveling. Project information dialog very important.






44. A compact - matrix representation of a system or project. The approach can be used to model complex systems in systems engineering or systems analysis - and in project planning and project management.






45. Changing the working time in the 'details' section of the working time dialog won't change the default start time in the options -> scheduling settings. Try to keep these in sync.

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46. U = W / D Work divided by duration.






47. Task ribbon -> schedule section -> broken task icon. Reschedule incomplete work - etc.






48. Can be added to the ribbon - and it walks user through formatting of the gantt chart. Pretty cool.






49. Fixed Duration - Fixed Units - or Fixed Work. Described on page 72 of Project 2010 book.






50. Network Diagrom -> Format ribbon -> format.