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Project Management Using Microsoft Project

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Ensuring that the successor activity does not begin until after the predecessor activity is completed is implementing a start-to-finish (SF) model. This is the most logical path to follow when planning a project. Those in project management should be






2. Always preserve the duration of a task. Changing duration when fixed will impact work.






3. The total direct and indirect costs incurred in accomplishing work on an activity during a given period.






4. A terminal element is the lowest element (activity or deliverable) in a WBS; it is not further subdivided. Sometimes called a 'work package' - but NOT synonymous.






5. Finish to start - finish to finish - start to start - start to finish. All are 'at least'.






6. Contains information relative to tasks.






7. Two critical tasks - both same duration - vying for one resource - who wins?






8. Task ribbon -> 'inspect' button-> Inspect Task. It shows more details about highlighted task - including critical predecessor task. Very useful tool. Especially when resources are over allocated.






9. View -> Timeline check box. Shows timeline - but by default - nothing's on it. To add items - right click and 'add to timeline'.






10. Vitally important. It shows how much time remains - which indicates whether or not tasks need to be re-planned.






11. Appears: emon means: Elapsed month






12. A compact - matrix representation of a system or project. The approach can be used to model complex systems in systems engineering or systems analysis - and in project planning and project management.






13. Default view in Network Diagram. Without LINK LABELS - you won't see lag time - etc. The term finish to start refers specifically to the logical relationship that exits between the activities that make up he entirety of the project in which it is det






14. Two CRITICAL tasks vying for one resource - who wins?






15. The Precedence Diagram Method is a tool for scheduling activities in a project plan. It is a method of constructing a project schedule network diagram that uses boxes - referred to as nodes - to represent activities and connects them with arrows that






16. W = D + U Duration plus available resource units






17. Shows logical relationship between tasks. View tab -> 'split view' section -> details checked -> More views -> Select there.






18. Appears: emin means: Elapsed minute






19. File -> Info -> Organizer. Access global mpt - delete views - etc. (ADD MORE)






20. Shows closest thing to a 'resource gantt chart'. Shows tasks by resource. Also shows unassigned tasks - and unscheduled tasks. Allows for user-controlled scheduling.






21. U = W / D Work divided by duration.






22. Fixed Duration - Fixed Units - or Fixed Work. Described on page 72 of Project 2010 book.






23. The FILE name is what you see at the top of the screen - and is the raw name of the .mpp or .mpt FILE itself. The PROJECT NAME is set in the 'Properties' of the project. The project name will show up in reports - etc.






24. It is NOT an exhaustive list of work. It is instead a comprehensive classification of project scope. Contains Sub-components - work packages (child of sub-component). Further work packages can be children of other work packages. Summary tasks are the






25. Always preserve the number of people working on a task. Changing units when fixed will impact duration.






26. 1. Initiation 2. Planning 3. Execution 4. Monitoring & Control 5. Closing






27. Task ribbon -> schedule section -> broken task icon. Reschedule incomplete work - etc.






28. Gantt Chart -> Format -> Bar Styles segment -> format drop down. Adjust all aspects of the bars in the gantt.






29. An 'activity' - or 'task'. The bottom 'child' task - there's nothing underneath it. If there are sub-components - or 'children' tasks below a parent task - that parent task is a SUMMARY task.






30. Work divided by available resource units. Formula: D=W/U






31. To switch between ____________: (Project 2010) - Use the bottom-left icon. Use the ribbon. Task mode column in entry table. File -> options -> schedule.






32. No single activity or group of activities to produce a single deliverable should be more than 80 hours of effort.

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33. Appears: min means: minute






34. Work - resource - cost.






35. Appears: wk means: week






36. Appears: day means: day






37. Appears: ehr means: Elapsed hour






38. Start date - Current date - finish date - status date - schedule from - calendar - & priority (with project pro). Enterprise custom fields here too - if you're hooked into enterprise.






39. The acceloration of the successor task. 'Negative lag'






40. Task ribbon -> 'task' -> recurring task. An easy way to schedule reccuring meetings.






41. A logical relationship that states that for one project to begin - another must also be underway. For example - the writing of a business proposal must have begun in order for editing of the proposal to take place.






42. Focus on Gantt -> Format ribbon ->






43. Project template (.mpt) - or Global MPT file. Drives what you see in the project. Corporations may have their own.






44. Tasks - resources - assignments - all have dialogs. Example: resource leveling. Project information dialog very important.






45. Tables - charts - usage tables - and sheets.






46. File -> Options -> Quick Access tool bar. Examples: Tables and Vies - good stuff.

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47. Two tasks vying for one resource - who wins?






48. Can be added to the ribbon - and it walks user through formatting of the gantt chart. Pretty cool.






49. Hiding does not delete data. If you hide a column - data maintains - but to get it back - you'll need to right click - insert column.

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50. efines units.