Test your basic knowledge |

Project Management Using Microsoft Project

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. 1. Initiation 2. Planning 3. Execution 4. Monitoring & Control 5. Closing






2. If '______________' isn't checked - for example - then you won't be able to set a style for critical tasks.






3. An 'activity' - or 'task'. The bottom 'child' task - there's nothing underneath it. If there are sub-components - or 'children' tasks below a parent task - that parent task is a SUMMARY task.






4. A logical relationship that states that for one project to begin - another must also be underway. For example - the writing of a business proposal must have begun in order for editing of the proposal to take place.






5. Task ribbon -> 'inspect' button-> Inspect Task. It shows more details about highlighted task - including critical predecessor task. Very useful tool. Especially when resources are over allocated.






6. Finish to start - finish to finish - start to start - start to finish. All are 'at least'.






7. Appears: emon means: Elapsed month






8. Tables - charts - usage tables - and sheets.






9. Two CRITICAL tasks vying for one resource - who wins?






10. Work divided by available resource units. Formula: D=W/U






11. It is NOT an exhaustive list of work. It is instead a comprehensive classification of project scope. Contains Sub-components - work packages (child of sub-component). Further work packages can be children of other work packages. Summary tasks are the






12. W = D + U Duration plus available resource units






13. Task calendar - resource calendar - base calendar.






14. The total direct and indirect costs incurred in accomplishing work on an activity during a given period.






15. Appears: ehr means: Elapsed hour






16. No single activity or group of activities to produce a single deliverable should be more than 80 hours of effort.


17. Ensuring that the successor activity does not begin until after the predecessor activity is completed is implementing a start-to-finish (SF) model. This is the most logical path to follow when planning a project. Those in project management should be






18. View -> Timeline check box. Shows timeline - but by default - nothing's on it. To add items - right click and 'add to timeline'.






19. Always preserve the number of people working on a task. Changing units when fixed will impact duration.






20. Tables are made up of fields.






21. Focus on Gantt -> Format ribbon ->






22. Hiding does not delete data. If you hide a column - data maintains - but to get it back - you'll need to right click - insert column.


23. Fixed Duration - Fixed Units - or Fixed Work. Described on page 72 of Project 2010 book.






24. Vitally important. It shows how much time remains - which indicates whether or not tasks need to be re-planned.






25. File -> Options -> Quick Access tool bar. Examples: Tables and Vies - good stuff.


26. U = W / D Work divided by duration.






27. Create file. Set up file properties. Set a start date. Set up calendars and working time.






28. Project Tab -> Change Working time. Define the actual 'hours' of work - which days work happens (weekends grayed out by default) - and 'exceptions' to standard work times. Work weeks tab present too.






29. Always preserve the duration of a task. Changing duration when fixed will impact work.






30. Gantt Chart with 'Entry' table on left.






31. File -> Options -> Scheduling --> Drop down for Decimal or Percentage.






32. Shows logical relationship between tasks. View tab -> 'split view' section -> details checked -> More views -> Select there.






33. Appears: emin means: Elapsed minute






34. Start date - Current date - finish date - status date - schedule from - calendar - & priority (with project pro). Enterprise custom fields here too - if you're hooked into enterprise.






35. 'Start no earlier than' constraint.






36. The acceloration of the successor task. 'Negative lag'






37. Contains information relative to tasks.






38. Appears: day means: day






39. A terminal element is the lowest element (activity or deliverable) in a WBS; it is not further subdivided. Sometimes called a 'work package' - but NOT synonymous.






40. Two critical tasks - both same duration - vying for one resource - who wins?






41. The WBS contains 100% of the work defined by the project scope and captures all deliverables - internal - external - interim - in terms of the work to be completed - including project management.


42. To switch between ____________: (Project 2010) - Use the bottom-left icon. Use the ribbon. Task mode column in entry table. File -> options -> schedule.






43. A compact - matrix representation of a system or project. The approach can be used to model complex systems in systems engineering or systems analysis - and in project planning and project management.






44. Changing the working time in the 'details' section of the working time dialog won't change the default start time in the options -> scheduling settings. Try to keep these in sync.


45. The Precedence Diagram Method is a tool for scheduling activities in a project plan. It is a method of constructing a project schedule network diagram that uses boxes - referred to as nodes - to represent activities and connects them with arrows that






46. The FILE name is what you see at the top of the screen - and is the raw name of the .mpp or .mpt FILE itself. The PROJECT NAME is set in the 'Properties' of the project. The project name will show up in reports - etc.






47. Appears: hr means: hour






48. Function key 5. You can go directly to ID - or 'date'.






49. Their purpose is to ORGANIZE. Summary tasks have work packages or other summary tasks which comprise the parent summary task. Summary tasks are NOT scheduled. The children tasks are what need to be scheduled.






50. Task ribbon -> 'task' -> recurring task. An easy way to schedule reccuring meetings.