Test your basic knowledge |

Project Management Using Microsoft Project

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Project Tab -> Change Working time. Define the actual 'hours' of work - which days work happens (weekends grayed out by default) - and 'exceptions' to standard work times. Work weeks tab present too.






2. An 'activity' - or 'task'. The bottom 'child' task - there's nothing underneath it. If there are sub-components - or 'children' tasks below a parent task - that parent task is a SUMMARY task.






3. Appears: wk means: week






4. Task ribbon -> 'inspect' button-> Inspect Task. It shows more details about highlighted task - including critical predecessor task. Very useful tool. Especially when resources are over allocated.






5. Appears: day means: day






6. Project template (.mpt) - or Global MPT file. Drives what you see in the project. Corporations may have their own.






7. Two tasks vying for one resource - who wins?






8. Responsibility Assignment Matrix.






9. Single Start - Single Finish. No 'danglers'. Everything must be connected. No loops.






10. File -> info -> Project information -> advanced properties.


11. Their purpose is to ORGANIZE. Summary tasks have work packages or other summary tasks which comprise the parent summary task. Summary tasks are NOT scheduled. The children tasks are what need to be scheduled.






12. Two critical tasks - both same duration - vying for one resource - who wins?






13. 1. Initiation 2. Planning 3. Execution 4. Monitoring & Control 5. Closing






14. Shows logical relationship between tasks. View tab -> 'split view' section -> details checked -> More views -> Select there.






15. Ensuring that the successor activity does not begin until after the predecessor activity is completed is implementing a start-to-finish (SF) model. This is the most logical path to follow when planning a project. Those in project management should be






16. File -> Options -> Quick Access tool bar. Examples: Tables and Vies - good stuff.


17. Finish to start - finish to finish - start to start - start to finish. All are 'at least'.






18. Appears: min means: minute






19. Time delay. Sometimes - it's preferred to have lag shown as a task. You can assign costs to it - that way. Style sheets will indicate this.






20. Appears: eday means: Elapsed day






21. A logical relationship that states that for one project to begin - another must also be underway. For example - the writing of a business proposal must have begun in order for editing of the proposal to take place.






22. Function key 5. You can go directly to ID - or 'date'.






23. Hiding does not delete data. If you hide a column - data maintains - but to get it back - you'll need to right click - insert column.


24. Gantt Chart -> Format -> Bar Styles segment -> format drop down. Adjust all aspects of the bars in the gantt.






25. File -> Options -> Scheduling --> Drop down for Decimal or Percentage.






26. Task ribbon -> 'task' -> recurring task. An easy way to schedule reccuring meetings.






27. It is NOT an exhaustive list of work. It is instead a comprehensive classification of project scope. Contains Sub-components - work packages (child of sub-component). Further work packages can be children of other work packages. Summary tasks are the






28. ______ link Summary Tasks.






29. Tables are made up of fields.






30. Work divided by available resource units. Formula: D=W/U






31. An approach for monitoring project progress that relies on the budgeted cost of activities completed to ascribe value






32. View -> Timeline check box. Shows timeline - but by default - nothing's on it. To add items - right click and 'add to timeline'.






33. Create file. Set up file properties. Set a start date. Set up calendars and working time.






34. Shows closest thing to a 'resource gantt chart'. Shows tasks by resource. Also shows unassigned tasks - and unscheduled tasks. Allows for user-controlled scheduling.






35. Appears: ewk means: Elapsed week






36. Add your resources names to critical tasks _______ via bar styles/text.






37. A terminal element is the lowest element (activity or deliverable) in a WBS; it is not further subdivided. Sometimes called a 'work package' - but NOT synonymous.






38. Always preserve the duration of a task. Changing duration when fixed will impact work.






39. Amendment to task type.






40. Matches the outline number initially in Project 2010. It is common for work breakdown structure elements to be numbered sequentially to reveal the hierarchical structure. For example 1.3.2 Rear Wheel identifies this item as a Level 3 WBS element - si






41. The Precedence Diagram Method is a tool for scheduling activities in a project plan. It is a method of constructing a project schedule network diagram that uses boxes - referred to as nodes - to represent activities and connects them with arrows that






42. The acceloration of the successor task. 'Negative lag'






43. Network Diagrom -> Format ribbon -> format.






44. Default view in Network Diagram. Without LINK LABELS - you won't see lag time - etc. The term finish to start refers specifically to the logical relationship that exits between the activities that make up he entirety of the project in which it is det






45. Task ribbon -> schedule section -> broken task icon. Reschedule incomplete work - etc.






46. Task calendar - resource calendar - base calendar.






47. efines units.






48. The WBS contains 100% of the work defined by the project scope and captures all deliverables - internal - external - interim - in terms of the work to be completed - including project management.


49. To switch between ____________: (Project 2010) - Use the bottom-left icon. Use the ribbon. Task mode column in entry table. File -> options -> schedule.






50. The FILE name is what you see at the top of the screen - and is the raw name of the .mpp or .mpt FILE itself. The PROJECT NAME is set in the 'Properties' of the project. The project name will show up in reports - etc.