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Project Management Using Microsoft Project

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Hiding does not delete data. If you hide a column - data maintains - but to get it back - you'll need to right click - insert column.

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2. Tables - charts - usage tables - and sheets.






3. Finish to start - finish to finish - start to start - start to finish. All are 'at least'.






4. Work - resource - cost.






5. Appears: wk means: week






6. Task calendar - resource calendar - base calendar.






7. Time delay. Sometimes - it's preferred to have lag shown as a task. You can assign costs to it - that way. Style sheets will indicate this.






8. ______ link Summary Tasks.






9. 'Start no earlier than' constraint.






10. Appears: eday means: Elapsed day






11. A compact - matrix representation of a system or project. The approach can be used to model complex systems in systems engineering or systems analysis - and in project planning and project management.






12. Focus on Gantt -> Format ribbon ->






13. Task ribbon -> 'task' -> recurring task. An easy way to schedule reccuring meetings.






14. Single Start - Single Finish. No 'danglers'. Everything must be connected. No loops.






15. To switch between ____________: (Project 2010) - Use the bottom-left icon. Use the ribbon. Task mode column in entry table. File -> options -> schedule.






16. The WBS contains 100% of the work defined by the project scope and captures all deliverables - internal - external - interim - in terms of the work to be completed - including project management.

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17. The total direct and indirect costs incurred in accomplishing work on an activity during a given period.






18. Two critical tasks - both same duration - vying for one resource - who wins?






19. View -> Timeline check box. Shows timeline - but by default - nothing's on it. To add items - right click and 'add to timeline'.






20. .mpp file extension. The actual project file.






21. Appears: hr means: hour






22. Ensuring that the successor activity does not begin until after the predecessor activity is completed is implementing a start-to-finish (SF) model. This is the most logical path to follow when planning a project. Those in project management should be






23. File -> Info -> Organizer. Access global mpt - delete views - etc. (ADD MORE)






24. An approach for monitoring project progress that relies on the budgeted cost of activities completed to ascribe value






25. Function key 5. You can go directly to ID - or 'date'.






26. Default view in Network Diagram. Without LINK LABELS - you won't see lag time - etc. The term finish to start refers specifically to the logical relationship that exits between the activities that make up he entirety of the project in which it is det






27. The number of resources required to get the tasks/assignments completed.






28. Always preserve the duration of a task. Changing duration when fixed will impact work.






29. Gantt Chart -> Format -> Bar Styles segment -> format drop down. Adjust all aspects of the bars in the gantt.






30. The acceloration of the successor task. 'Negative lag'






31. Appears: mon means: month






32. Appears: day means: day






33. Contains information relative to tasks.






34. The Precedence Diagram Method is a tool for scheduling activities in a project plan. It is a method of constructing a project schedule network diagram that uses boxes - referred to as nodes - to represent activities and connects them with arrows that






35. Changing the working time in the 'details' section of the working time dialog won't change the default start time in the options -> scheduling settings. Try to keep these in sync.

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36. It is NOT an exhaustive list of work. It is instead a comprehensive classification of project scope. Contains Sub-components - work packages (child of sub-component). Further work packages can be children of other work packages. Summary tasks are the






37. A logical relationship that states that for one project to begin - another must also be underway. For example - the writing of a business proposal must have begun in order for editing of the proposal to take place.






38. Work divided by available resource units. Formula: D=W/U






39. Appears: emin means: Elapsed minute






40. Appears: ehr means: Elapsed hour






41. Shows closest thing to a 'resource gantt chart'. Shows tasks by resource. Also shows unassigned tasks - and unscheduled tasks. Allows for user-controlled scheduling.






42. A terminal element is the lowest element (activity or deliverable) in a WBS; it is not further subdivided. Sometimes called a 'work package' - but NOT synonymous.






43. File -> info -> Project information -> advanced properties.

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44. Appears: emon means: Elapsed month






45. Always preserve the number of people working on a task. Changing units when fixed will impact duration.






46. Project Tab -> Change Working time. Define the actual 'hours' of work - which days work happens (weekends grayed out by default) - and 'exceptions' to standard work times. Work weeks tab present too.






47. Create file. Set up file properties. Set a start date. Set up calendars and working time.






48. No single activity or group of activities to produce a single deliverable should be more than 80 hours of effort.

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49. Always preserve the number of hours to perform a task. Changing work when fixed will impact duration.






50. File -> Options -> Scheduling --> Drop down for Decimal or Percentage.