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Project Management Using Microsoft Project

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Always preserve the duration of a task. Changing duration when fixed will impact work.






2. The total direct and indirect costs incurred in accomplishing work on an activity during a given period.






3. A compact - matrix representation of a system or project. The approach can be used to model complex systems in systems engineering or systems analysis - and in project planning and project management.






4. Project Tab -> Change Working time. Define the actual 'hours' of work - which days work happens (weekends grayed out by default) - and 'exceptions' to standard work times. Work weeks tab present too.






5. Default view in Network Diagram. Without LINK LABELS - you won't see lag time - etc. The term finish to start refers specifically to the logical relationship that exits between the activities that make up he entirety of the project in which it is det






6. Appears: ehr means: Elapsed hour






7. Focus on Gantt -> Format ribbon ->






8. Appears: emin means: Elapsed minute






9. A terminal element is the lowest element (activity or deliverable) in a WBS; it is not further subdivided. Sometimes called a 'work package' - but NOT synonymous.






10. Vitally important. It shows how much time remains - which indicates whether or not tasks need to be re-planned.






11. Always preserve the number of hours to perform a task. Changing work when fixed will impact duration.






12. Tables are made up of fields.






13. Responsibility Assignment Matrix.






14. Appears: eday means: Elapsed day






15. No single activity or group of activities to produce a single deliverable should be more than 80 hours of effort.


16. Appears: mon means: month






17. To switch between ____________: (Project 2010) - Use the bottom-left icon. Use the ribbon. Task mode column in entry table. File -> options -> schedule.






18. The Precedence Diagram Method is a tool for scheduling activities in a project plan. It is a method of constructing a project schedule network diagram that uses boxes - referred to as nodes - to represent activities and connects them with arrows that






19. Appears: emon means: Elapsed month






20. Always preserve the number of people working on a task. Changing units when fixed will impact duration.






21. It is NOT an exhaustive list of work. It is instead a comprehensive classification of project scope. Contains Sub-components - work packages (child of sub-component). Further work packages can be children of other work packages. Summary tasks are the






22. If '______________' isn't checked - for example - then you won't be able to set a style for critical tasks.






23. Appears: wk means: week






24. Shows closest thing to a 'resource gantt chart'. Shows tasks by resource. Also shows unassigned tasks - and unscheduled tasks. Allows for user-controlled scheduling.






25. Shows logical relationship between tasks. View tab -> 'split view' section -> details checked -> More views -> Select there.






26. Gantt Chart with 'Entry' table on left.






27. Add your resources names to critical tasks _______ via bar styles/text.






28. ______ link Summary Tasks.






29. Ensuring that the successor activity does not begin until after the predecessor activity is completed is implementing a start-to-finish (SF) model. This is the most logical path to follow when planning a project. Those in project management should be






30. An 'activity' - or 'task'. The bottom 'child' task - there's nothing underneath it. If there are sub-components - or 'children' tasks below a parent task - that parent task is a SUMMARY task.






31. Their purpose is to ORGANIZE. Summary tasks have work packages or other summary tasks which comprise the parent summary task. Summary tasks are NOT scheduled. The children tasks are what need to be scheduled.






32. Gantt Chart -> Format -> Bar Styles segment -> format drop down. Adjust all aspects of the bars in the gantt.






33. Finish to start - finish to finish - start to start - start to finish. All are 'at least'.






34. The number of resources required to get the tasks/assignments completed.






35. Two critical tasks - both same duration - vying for one resource - who wins?






36. Two CRITICAL tasks vying for one resource - who wins?






37. File -> info -> Project information -> advanced properties.


38. The acceloration of the successor task. 'Negative lag'






39. Tables - charts - usage tables - and sheets.






40. File -> Info -> Organizer. Access global mpt - delete views - etc. (ADD MORE)






41. Appears: min means: minute






42. Start date - Current date - finish date - status date - schedule from - calendar - & priority (with project pro). Enterprise custom fields here too - if you're hooked into enterprise.






43. Work divided by available resource units. Formula: D=W/U






44. File -> Options -> Quick Access tool bar. Examples: Tables and Vies - good stuff.


45. W = D + U Duration plus available resource units






46. Time delay. Sometimes - it's preferred to have lag shown as a task. You can assign costs to it - that way. Style sheets will indicate this.






47. Appears: ewk means: Elapsed week






48. The WBS contains 100% of the work defined by the project scope and captures all deliverables - internal - external - interim - in terms of the work to be completed - including project management.


49. View -> Timeline check box. Shows timeline - but by default - nothing's on it. To add items - right click and 'add to timeline'.






50. Two tasks vying for one resource - who wins?






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