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Project Management Using Microsoft Project

Instructions:
  • Answer 50 questions in 15 minutes.
  • If you are not ready to take this test, you can study here.
  • Match each statement with the correct term.
  • Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. The total direct and indirect costs incurred in accomplishing work on an activity during a given period.






2. Create file. Set up file properties. Set a start date. Set up calendars and working time.






3. Always preserve the duration of a task. Changing duration when fixed will impact work.






4. No single activity or group of activities to produce a single deliverable should be more than 80 hours of effort.

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5. A logical relationship that states that for one project to begin - another must also be underway. For example - the writing of a business proposal must have begun in order for editing of the proposal to take place.






6. File -> Info -> Organizer. Access global mpt - delete views - etc. (ADD MORE)






7. Gantt Chart with 'Entry' table on left.






8. Tasks - resources - assignments - all have dialogs. Example: resource leveling. Project information dialog very important.






9. Gantt Chart -> Format -> Bar Styles segment -> format drop down. Adjust all aspects of the bars in the gantt.






10. Add your resources names to critical tasks _______ via bar styles/text.






11. Hiding does not delete data. If you hide a column - data maintains - but to get it back - you'll need to right click - insert column.

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12. Task calendar - resource calendar - base calendar.






13. The FILE name is what you see at the top of the screen - and is the raw name of the .mpp or .mpt FILE itself. The PROJECT NAME is set in the 'Properties' of the project. The project name will show up in reports - etc.






14. Two tasks vying for one resource - who wins?






15. Task ribbon -> 'inspect' button-> Inspect Task. It shows more details about highlighted task - including critical predecessor task. Very useful tool. Especially when resources are over allocated.






16. Appears: min means: minute






17. Task ribbon -> 'task' -> recurring task. An easy way to schedule reccuring meetings.






18. Shows closest thing to a 'resource gantt chart'. Shows tasks by resource. Also shows unassigned tasks - and unscheduled tasks. Allows for user-controlled scheduling.






19. View -> Timeline check box. Shows timeline - but by default - nothing's on it. To add items - right click and 'add to timeline'.






20. Matches the outline number initially in Project 2010. It is common for work breakdown structure elements to be numbered sequentially to reveal the hierarchical structure. For example 1.3.2 Rear Wheel identifies this item as a Level 3 WBS element - si






21. U = W / D Work divided by duration.






22. Tables are made up of fields.






23. Appears: hr means: hour






24. A terminal element is the lowest element (activity or deliverable) in a WBS; it is not further subdivided. Sometimes called a 'work package' - but NOT synonymous.






25. The WBS contains 100% of the work defined by the project scope and captures all deliverables - internal - external - interim - in terms of the work to be completed - including project management.

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26. The Precedence Diagram Method is a tool for scheduling activities in a project plan. It is a method of constructing a project schedule network diagram that uses boxes - referred to as nodes - to represent activities and connects them with arrows that






27. W = D + U Duration plus available resource units






28. Work - resource - cost.






29. Appears: emin means: Elapsed minute






30. Responsibility Assignment Matrix.






31. Two critical tasks - both same duration - vying for one resource - who wins?






32. Always preserve the number of people working on a task. Changing units when fixed will impact duration.






33. Focus on Gantt -> Format ribbon ->






34. 1. Initiation 2. Planning 3. Execution 4. Monitoring & Control 5. Closing






35. Single Start - Single Finish. No 'danglers'. Everything must be connected. No loops.






36. To switch between ____________: (Project 2010) - Use the bottom-left icon. Use the ribbon. Task mode column in entry table. File -> options -> schedule.






37. Shows logical relationship between tasks. View tab -> 'split view' section -> details checked -> More views -> Select there.






38. It is NOT an exhaustive list of work. It is instead a comprehensive classification of project scope. Contains Sub-components - work packages (child of sub-component). Further work packages can be children of other work packages. Summary tasks are the






39. Ensuring that the successor activity does not begin until after the predecessor activity is completed is implementing a start-to-finish (SF) model. This is the most logical path to follow when planning a project. Those in project management should be






40. If '______________' isn't checked - for example - then you won't be able to set a style for critical tasks.






41. Project Tab -> Change Working time. Define the actual 'hours' of work - which days work happens (weekends grayed out by default) - and 'exceptions' to standard work times. Work weeks tab present too.






42. Project template (.mpt) - or Global MPT file. Drives what you see in the project. Corporations may have their own.






43. Work divided by available resource units. Formula: D=W/U






44. efines units.






45. Two CRITICAL tasks vying for one resource - who wins?






46. Contains information relative to tasks.






47. File -> Options -> Quick Access tool bar. Examples: Tables and Vies - good stuff.

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48. A compact - matrix representation of a system or project. The approach can be used to model complex systems in systems engineering or systems analysis - and in project planning and project management.






49. Appears: ewk means: Elapsed week






50. Appears: mon means: month







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Can you answer 50 questions in 15 minutes?


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