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CMP: Certified Meeting Professional

Instructions:
  • Answer 50 questions in 15 minutes.
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  • Match each statement with the correct term.
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This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. Risk that an organization takes when dealing with foreign currency due to exchange rates fluctuating over time.






2. 1) Merchandise or refreshments sold on site - to individuals - in conjunction with an event. 2) Contractual agreement where one party provides something of value to the other party in exchange for something else - pending certain conditions.






3. Integrated services digital network. A single ISDN line carries data at 128 Kbps. Although video conferences are possible at slower speeds - ISDN is considered to be the minimum for acceptable-quality video transmission.






4. Raised horizontal surface - stage - or flooring.






5. 1) Exclusive use of all or some space on an airplane - bus - ship - or other vehicle for a special period of time and for a specific itinerary. 2) To create a new association - organization or chapter of an association or organization.






6. The rooms that are contracted for by an event organizer with a hotel(s) or housing facility(s) for a particular event.






7. Building an event budet by analyzing both the projected and actual figures from the previous year's budget.






8. A methodical examination and review of records pertaining to an event. For instance - an independent verification of attendance figures submitted by an exhibition's producers.






9. Representatives of an event's exhibiting companies who act as advisers to show management on rules and procedures - and also update show management on industry trends and issues.






10. The style of a document refers to choices writers make that create the tone to readers. A writing style could be either formal or informal.






11. Supplier of booth/stand equipment - rental furnishings - floor coverings - labor - drayage and signs for exhibitions and trade shows. See GENERAL SERVICE CONTRACTOR.






12. Any agreement which limits who may provide specific products or services under certain conditions to only one party. A general service contractor - for instance - may have an "exclusive" in a particular facility - meaning that no other contractor is






13. 1) Meeting of several persons for intensive discussion. The workshop concept has been developed to compensate for diverging views in a particular discipline or on a particular subject. 2) Informal and public session of free discussion organized to ta






14. Assortment of foods - offered on a table - self-served.






15. An event that draws a national and international audience. Typically 15% or more of attendees reside outside of the host country.






16. Certification of measurements of meeting space through the Function Space Verification Program offered by the Professional Convention Management Association or through graphics layout software companies - e.g. MeetingMatrix.






17. Contract wording that outlines potential damages or fees that a party may be required to pay in the event that it does not fulfill minimum commitments in the contract.






18. Web browser-based videoconferencing.






19. The activities that are undertaken to either reduce the probability that an emergency or crisis will occur or reduce the consequences if it does occur.






20. The software that makes Webcasting work. These "stream" audio and video from a central source - or media server - to recipients on their personal computers.






21. The type of platform that multi-purpose technology solutions designed to handle many event planning and management tasks are built on. They range in price from a few hundred dollars for a basic single-user program to hundreds of thousands of dollars






22. See BLANKET WRAP. Non-crated freight shipped via van line covered with protective blankets or padding.






23. 1) Regeneration of sound from audio speakers back through a microphone causing a squealing sound. 2) Response about an activity - policy - or idea.






24. Portable MICROPHONE operating on its own power source. Often used to pass through an audience for questions or comments. Also Called WIRELESS MICROPHONE.






25. Portable videoconferencing system - usually mounted on a rolling cart or hard-sided case for ease of transport from room to room or across the globe.






26. Abbreviation for "hundred weight." This is the unit of measure used in drayage and freight shipments.






27. 1) Registering in advance to attend an event. See ADVANCE REGISTRATION. 2) At a facility - pre-assigned sleeping rooms available for occupancy.






28. An additional clause in artist's contract stipulating special requirements such as travel - dressing rooms - technical equipment - etc.






29. 1) A statement of what one will give or take in return for something else (a price); proposal. 2) Proposal submitted by a convention & visitors bureau and/or hotel(s) to an event organizer that includes defined dates and room blocks.






30. AKA Pre-con meeting. A meeting at the primary facility at which an event will take place just prior to the event beginning. Attendees generally include the primary event organizer - representatives of the event organizer/host organization - departmen






31. A collection of publicity items that includes: 1) pertinent data on the meeting - such as agenda - historical data - guest speakers - special events - etc. The property - such as photos - descriptions of public space areas - local entertainment - etc






32. The opposite of an opt-in email marketing campaign






33. Type of meeting which brings together three or more people in two or more locations through telecommunications.






34. Carrier that specializes in shipping uncrated exhibits - high-tech equipment and delicate materials that require special handling.






35. Recognizing the possibility of injury - damage or loss - and having a means to prevent it or provide insurance.






36. 1) Publicizing an event. See PUBLICITY. 2) An advancement in rank or position.






37. Sequential numbering as part of a total number of pieces indicated on each package - carton - or crate. For example - box number 2 of 12.






38. Equipment - materials - and teaching aids used in sound and visual presentations - such as television monitors - video - sound equipment - etc.






39. A Web-site whose primary function is to provide attendees (buyers) and exhibitors (sellers) with online tools that help facilitate participation in an upcoming event.






40. Magnetic Stripe. A lead retrieval system using a magnetic strip on either the back of a paper badge (similar to some airline tickets) or on plastic badges similar to credit cards.






41. PER. The industry preferred term for a report of the details and activities of an event. A collection of post event reports over time will provide the complete History for an event. The industry accepted practice is to use the APEX POST EVENT REPORT






42. Audio unit by which sound signals from all sources feed into one system; allows for dissimilar inputs (microphone and line) to be combined and controlled into one output.






43. CSM. Professional at a hotel - convention center or convention bureau who is responsible for event operations management on all levels.






44. Small group sessions - panels - workshops or presentations - offered concurrently within the event - formed to focus on specific subjects. The event is apart from the general session - but within the event format - formed to focus on specific subject






45. A prepared statement released to the news media. Can be "For immediate release -" or at a specified time or date; an article intended for use by the media about a company - product - service - individual - or show. Also Called NEWS RELEASE.






46. A writtten plan that's purpose is to define the market for an event - outline a strategy for attracting and keeping participants - and prepare to adapt to changes in the market. This working document guides decisions about how - when - and where to e






47. A member of the Convention Industry Council.






48. A black light used to make phosphorescent and fluorescent paints glow in the dark.






49. A marketing plan should answer the question - What is the benefit to attending the event?






50. Web based conferencing - a vital component of the modern event professional's toolbox.







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