Test your basic knowledge |

Meeting Management

Instructions:

Answer 23 questions in 15 minutes.
If you are not ready to take this test, you can study here.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.

1. Steps in preparing for a meeting
Create a plan - Determine people to invite - Plan the place - Clarify the meeting processes - Assign responsibility and progress
Offers ideas and information
Drafts meeting minutes
Clarify shared visions - goals - roles - establish norms that empower individuals to contribute when working on their own

2. Contributor
Offers ideas and information
Create a plan - Determine people to invite - Plan the place - Clarify the meeting processes - Assign responsibility and progress
Ambiguity fosters frustration - conflict - withdrawl - poor performance
You don't have time to prepare - A phone call or email work as well - The issue has already been decided

3. Scribe
Summarize key points and decisions - Clarify action items
Purpose and objectives of the meeting - Topics for discussion - Discussion leader for each topic - Time allotment for each topic - Necessary atendee preparations
Drafts meeting minutes
Room location: Consider 'ownership' and convenience - Room size - Seating arrangement - Necessary equipment

4. Meetings are valuable when they...
Offers ideas and information
Need entire group to provide information - Want participation in decision making - Are dealing with problems that need input
Clarify shared visions - goals - roles - establish norms that empower individuals to contribute when working on their own
People are late or leave early - People dominate the discussion - The group gets stuck - The group falls silent or is distracted - Participants are avoiding key issues - The group keeps repeating itself - Conflicts arise

5. Call a meeting when you...
Email notification and reminder
Clarify shared visions - goals - roles - establish norms that empower individuals to contribute when working on their own
Ambiguity fosters frustration - conflict - withdrawl - poor performance
Need entire group to provide information - Want participation in decision making - Are dealing with problems that need input

6. Leader
Responsible for follow-up
Review key points and decisions - Itemize action items for next meeting(s) - Propose date of next meeting
Ambiguity fosters frustration - conflict - withdrawl - poor performance
Create a plan - Determine people to invite - Plan the place - Clarify the meeting processes - Assign responsibility and progress

7. It's better not to hold a meeting if...

Warning: Invalid argument supplied for foreach() in /var/www/html/basicversity.com/show_quiz.php on line 183

8. Facilitator
Responsible for follow-up
You don't have time to prepare - A phone call or email work as well - The issue has already been decided
Guides group processes
Summarize key points and decisions - Clarify action items

9. When BAD things happen to good meetings
Need for: diverse perspectives - diverse knowledge - skills and abilities - diverse representation (ligitimacy) necessary to impliment solutions - authority and influence OR Need
Guides group processes
Ambiguity fosters frustration - conflict - withdrawl - poor performance
People are late or leave early - People dominate the discussion - The group gets stuck - The group falls silent or is distracted - Participants are avoiding key issues - The group keeps repeating itself - Conflicts arise

10. Determine People to Invite: Key considerations: are...
A decision by the group: Voting by majority - Group consensus - A decision by the leader: Gathers input individually - Calls meeting for input
Summarize key points and decisions - Clarify action items
Need for: diverse perspectives - diverse knowledge - skills and abilities - diverse representation (ligitimacy) necessary to impliment solutions - authority and influence OR Need
Create a plan - Determine people to invite - Plan the place - Clarify the meeting processes - Assign responsibility and progress

11. Clarify Decisions Rights
Begin on time - Allow time for introductions - Hold a brief introductory discussion - Clarify agenda - objectives and outcomes - Est. ground rules - Follow the agenda - Encourage participation - 'substantive conflict' - 'roundrobin process'.
Contributes specialized knowledge
Need for: diverse perspectives - diverse knowledge - skills and abilities - diverse representation (ligitimacy) necessary to impliment solutions - authority and influence OR Need
A decision by the group: Voting by majority - Group consensus - A decision by the leader: Gathers input individually - Calls meeting for input

12. Create a Plan (agenda): Also send...
Email notification and reminder
Leader - Facilitator - Scribe - Contributor - Expert
Need entire group to provide information - Want participation in decision making - Are dealing with problems that need input
Contributes specialized knowledge

13. Plan the Place

Warning: Invalid argument supplied for foreach() in /var/www/html/basicversity.com/show_quiz.php on line 183

14. Meetings are destructive when...
Create a plan - Determine people to invite - Plan the place - Clarify the meeting processes - Assign responsibility and progress
People are late or leave early - People dominate the discussion - The group gets stuck - The group falls silent or is distracted - Participants are avoiding key issues - The group keeps repeating itself - Conflicts arise
Email notification and reminder
Ambiguity fosters frustration - conflict - withdrawl - poor performance

15. Develop an action and communication plan
Creating and aligning visions - goals - roles - proposals
A decision by the group: Voting by majority - Group consensus - A decision by the leader: Gathers input individually - Calls meeting for input
Clarify shared visions - goals - roles - establish norms that empower individuals to contribute when working on their own
What needs to be done - by whom - and by when

16. Clarify Meeting Processes

Warning: Invalid argument supplied for foreach() in /var/www/html/basicversity.com/show_quiz.php on line 183

17. Determine Roles People Play
You don't have time to prepare - A phone call or email work as well - The issue has already been decided
Guides group processes
Creating and aligning visions - goals - roles - proposals
Leader - Facilitator - Scribe - Contributor - Expert

18. Meetings are important settings for...
Ambiguity fosters frustration - conflict - withdrawl - poor performance
Creating and aligning visions - goals - roles - proposals
Exercising influence
Leader - Facilitator - Scribe - Contributor - Expert

19. Assign Responsibility for Progress at the end of the meeting
Summarize key points and decisions - Clarify action items
Create a plan - Determine people to invite - Plan the place - Clarify the meeting processes - Assign responsibility and progress
Leader - Facilitator - Scribe - Contributor - Expert
Contributes specialized knowledge

20. Create a follow-up memo/minutes
Leader - Facilitator - Scribe - Contributor - Expert
Contributes specialized knowledge
Review key points and decisions - Itemize action items for next meeting(s) - Propose date of next meeting
Exercising influence

21. Create a Plan (agenda) - An outline of the meeting includes...
Creating and aligning visions - goals - roles - proposals
Purpose and objectives of the meeting - Topics for discussion - Discussion leader for each topic - Time allotment for each topic - Necessary atendee preparations
What needs to be done - by whom - and by when
Begin on time - Allow time for introductions - Hold a brief introductory discussion - Clarify agenda - objectives and outcomes - Est. ground rules - Follow the agenda - Encourage participation - 'substantive conflict' - 'roundrobin process'.

22. Expert
Clarify shared visions - goals - roles - establish norms that empower individuals to contribute when working on their own
Contributes specialized knowledge
What needs to be done - by whom - and by when
Need entire group to provide information - Want participation in decision making - Are dealing with problems that need input

23. Meetings are a context for...
Summarize key points and decisions - Clarify action items
Email notification and reminder
Exercising influence
Offers ideas and information