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Meeting Management

Instructions:

Answer 23 questions in 15 minutes.
If you are not ready to take this test, you can study here.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.

1. It's better not to hold a meeting if...

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2. Scribe
Responsible for follow-up
Drafts meeting minutes
You don't have time to prepare - A phone call or email work as well - The issue has already been decided
Create a plan - Determine people to invite - Plan the place - Clarify the meeting processes - Assign responsibility and progress

3. Create a Plan (agenda): Also send...
Email notification and reminder
Offers ideas and information
What needs to be done - by whom - and by when
Creating and aligning visions - goals - roles - proposals

4. Create a follow-up memo/minutes
Exercising influence
Drafts meeting minutes
Purpose and objectives of the meeting - Topics for discussion - Discussion leader for each topic - Time allotment for each topic - Necessary atendee preparations
Review key points and decisions - Itemize action items for next meeting(s) - Propose date of next meeting

5. Determine Roles People Play
Exercising influence
Leader - Facilitator - Scribe - Contributor - Expert
You don't have time to prepare - A phone call or email work as well - The issue has already been decided
Offers ideas and information

6. Call a meeting when you...
Need entire group to provide information - Want participation in decision making - Are dealing with problems that need input
Creating and aligning visions - goals - roles - proposals
Create a plan - Determine people to invite - Plan the place - Clarify the meeting processes - Assign responsibility and progress
A decision by the group: Voting by majority - Group consensus - A decision by the leader: Gathers input individually - Calls meeting for input

7. Leader
Ambiguity fosters frustration - conflict - withdrawl - poor performance
Drafts meeting minutes
Responsible for follow-up
Need entire group to provide information - Want participation in decision making - Are dealing with problems that need input

8. Plan the Place

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9. Determine People to Invite: Key considerations: are...
You don't have time to prepare - A phone call or email work as well - The issue has already been decided
Need for: diverse perspectives - diverse knowledge - skills and abilities - diverse representation (ligitimacy) necessary to impliment solutions - authority and influence OR Need
Clarify shared visions - goals - roles - establish norms that empower individuals to contribute when working on their own
Offers ideas and information

10. Steps in preparing for a meeting
Create a plan - Determine people to invite - Plan the place - Clarify the meeting processes - Assign responsibility and progress
Need entire group to provide information - Want participation in decision making - Are dealing with problems that need input
Offers ideas and information
Purpose and objectives of the meeting - Topics for discussion - Discussion leader for each topic - Time allotment for each topic - Necessary atendee preparations

11. Assign Responsibility for Progress at the end of the meeting
Review key points and decisions - Itemize action items for next meeting(s) - Propose date of next meeting
Summarize key points and decisions - Clarify action items
Leader - Facilitator - Scribe - Contributor - Expert
Need for: diverse perspectives - diverse knowledge - skills and abilities - diverse representation (ligitimacy) necessary to impliment solutions - authority and influence OR Need

12. Develop an action and communication plan
Creating and aligning visions - goals - roles - proposals
Clarify shared visions - goals - roles - establish norms that empower individuals to contribute when working on their own
What needs to be done - by whom - and by when
Email notification and reminder

13. Meetings are valuable when they...
Leader - Facilitator - Scribe - Contributor - Expert
Creating and aligning visions - goals - roles - proposals
Room location: Consider 'ownership' and convenience - Room size - Seating arrangement - Necessary equipment
Clarify shared visions - goals - roles - establish norms that empower individuals to contribute when working on their own

14. Expert
Create a plan - Determine people to invite - Plan the place - Clarify the meeting processes - Assign responsibility and progress
Contributes specialized knowledge
A decision by the group: Voting by majority - Group consensus - A decision by the leader: Gathers input individually - Calls meeting for input
Summarize key points and decisions - Clarify action items

15. When BAD things happen to good meetings
Guides group processes
People are late or leave early - People dominate the discussion - The group gets stuck - The group falls silent or is distracted - Participants are avoiding key issues - The group keeps repeating itself - Conflicts arise
What needs to be done - by whom - and by when
Offers ideas and information

16. Meetings are important settings for...
Creating and aligning visions - goals - roles - proposals
Review key points and decisions - Itemize action items for next meeting(s) - Propose date of next meeting
What needs to be done - by whom - and by when
Summarize key points and decisions - Clarify action items

17. Meetings are a context for...
Guides group processes
Exercising influence
What needs to be done - by whom - and by when
A decision by the group: Voting by majority - Group consensus - A decision by the leader: Gathers input individually - Calls meeting for input

18. Clarify Meeting Processes

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19. Facilitator
Guides group processes
Clarify shared visions - goals - roles - establish norms that empower individuals to contribute when working on their own
You don't have time to prepare - A phone call or email work as well - The issue has already been decided
Contributes specialized knowledge

20. Meetings are destructive when...
You don't have time to prepare - A phone call or email work as well - The issue has already been decided
Ambiguity fosters frustration - conflict - withdrawl - poor performance
Review key points and decisions - Itemize action items for next meeting(s) - Propose date of next meeting
Creating and aligning visions - goals - roles - proposals

21. Create a Plan (agenda) - An outline of the meeting includes...
A decision by the group: Voting by majority - Group consensus - A decision by the leader: Gathers input individually - Calls meeting for input
Purpose and objectives of the meeting - Topics for discussion - Discussion leader for each topic - Time allotment for each topic - Necessary atendee preparations
What needs to be done - by whom - and by when
Leader - Facilitator - Scribe - Contributor - Expert

22. Contributor
Offers ideas and information
Drafts meeting minutes
Clarify shared visions - goals - roles - establish norms that empower individuals to contribute when working on their own
Exercising influence

23. Clarify Decisions Rights
A decision by the group: Voting by majority - Group consensus - A decision by the leader: Gathers input individually - Calls meeting for input
Email notification and reminder
Offers ideas and information
Contributes specialized knowledge