Test your basic knowledge |

Meeting Management

Instructions:

Answer 23 questions in 15 minutes.
If you are not ready to take this test, you can study here.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.

1. Meetings are a context for...
Offers ideas and information
Exercising influence
Responsible for follow-up
Guides group processes

2. Meetings are valuable when they...
Email notification and reminder
Summarize key points and decisions - Clarify action items
Responsible for follow-up
Clarify shared visions - goals - roles - establish norms that empower individuals to contribute when working on their own

3. It's better not to hold a meeting if...

4. Clarify Decisions Rights
Creating and aligning visions - goals - roles - proposals
A decision by the group: Voting by majority - Group consensus - A decision by the leader: Gathers input individually - Calls meeting for input
Purpose and objectives of the meeting - Topics for discussion - Discussion leader for each topic - Time allotment for each topic - Necessary atendee preparations
Create a plan - Determine people to invite - Plan the place - Clarify the meeting processes - Assign responsibility and progress

5. Create a Plan (agenda): Also send...
Exercising influence
Email notification and reminder
What needs to be done - by whom - and by when
Need for: diverse perspectives - diverse knowledge - skills and abilities - diverse representation (ligitimacy) necessary to impliment solutions - authority and influence OR Need

6. When BAD things happen to good meetings
Creating and aligning visions - goals - roles - proposals
Leader - Facilitator - Scribe - Contributor - Expert
Begin on time - Allow time for introductions - Hold a brief introductory discussion - Clarify agenda - objectives and outcomes - Est. ground rules - Follow the agenda - Encourage participation - 'substantive conflict' - 'roundrobin process'.
People are late or leave early - People dominate the discussion - The group gets stuck - The group falls silent or is distracted - Participants are avoiding key issues - The group keeps repeating itself - Conflicts arise

7. Contributor
Offers ideas and information
A decision by the group: Voting by majority - Group consensus - A decision by the leader: Gathers input individually - Calls meeting for input
Responsible for follow-up
Clarify shared visions - goals - roles - establish norms that empower individuals to contribute when working on their own

8. Meetings are destructive when...
Ambiguity fosters frustration - conflict - withdrawl - poor performance
Begin on time - Allow time for introductions - Hold a brief introductory discussion - Clarify agenda - objectives and outcomes - Est. ground rules - Follow the agenda - Encourage participation - 'substantive conflict' - 'roundrobin process'.
Drafts meeting minutes
Responsible for follow-up

9. Steps in preparing for a meeting
Email notification and reminder
Create a plan - Determine people to invite - Plan the place - Clarify the meeting processes - Assign responsibility and progress
Need for: diverse perspectives - diverse knowledge - skills and abilities - diverse representation (ligitimacy) necessary to impliment solutions - authority and influence OR Need
A decision by the group: Voting by majority - Group consensus - A decision by the leader: Gathers input individually - Calls meeting for input

10. Facilitator
Creating and aligning visions - goals - roles - proposals
What needs to be done - by whom - and by when
People are late or leave early - People dominate the discussion - The group gets stuck - The group falls silent or is distracted - Participants are avoiding key issues - The group keeps repeating itself - Conflicts arise
Guides group processes

11. Assign Responsibility for Progress at the end of the meeting
Summarize key points and decisions - Clarify action items
Review key points and decisions - Itemize action items for next meeting(s) - Propose date of next meeting
Clarify shared visions - goals - roles - establish norms that empower individuals to contribute when working on their own
People are late or leave early - People dominate the discussion - The group gets stuck - The group falls silent or is distracted - Participants are avoiding key issues - The group keeps repeating itself - Conflicts arise

12. Clarify Meeting Processes

13. Create a Plan (agenda) - An outline of the meeting includes...
Email notification and reminder
A decision by the group: Voting by majority - Group consensus - A decision by the leader: Gathers input individually - Calls meeting for input
Purpose and objectives of the meeting - Topics for discussion - Discussion leader for each topic - Time allotment for each topic - Necessary atendee preparations
You don't have time to prepare - A phone call or email work as well - The issue has already been decided

14. Scribe
Responsible for follow-up
Need entire group to provide information - Want participation in decision making - Are dealing with problems that need input
Drafts meeting minutes
Offers ideas and information

15. Leader
Begin on time - Allow time for introductions - Hold a brief introductory discussion - Clarify agenda - objectives and outcomes - Est. ground rules - Follow the agenda - Encourage participation - 'substantive conflict' - 'roundrobin process'.
Summarize key points and decisions - Clarify action items
Create a plan - Determine people to invite - Plan the place - Clarify the meeting processes - Assign responsibility and progress
Responsible for follow-up

16. Determine People to Invite: Key considerations: are...
Need for: diverse perspectives - diverse knowledge - skills and abilities - diverse representation (ligitimacy) necessary to impliment solutions - authority and influence OR Need
Exercising influence
What needs to be done - by whom - and by when
Guides group processes

17. Expert
People are late or leave early - People dominate the discussion - The group gets stuck - The group falls silent or is distracted - Participants are avoiding key issues - The group keeps repeating itself - Conflicts arise
Review key points and decisions - Itemize action items for next meeting(s) - Propose date of next meeting
Contributes specialized knowledge
Room location: Consider 'ownership' and convenience - Room size - Seating arrangement - Necessary equipment

18. Develop an action and communication plan
Purpose and objectives of the meeting - Topics for discussion - Discussion leader for each topic - Time allotment for each topic - Necessary atendee preparations
Need for: diverse perspectives - diverse knowledge - skills and abilities - diverse representation (ligitimacy) necessary to impliment solutions - authority and influence OR Need
Guides group processes
What needs to be done - by whom - and by when

19. Create a follow-up memo/minutes
Clarify shared visions - goals - roles - establish norms that empower individuals to contribute when working on their own
Review key points and decisions - Itemize action items for next meeting(s) - Propose date of next meeting
Responsible for follow-up
You don't have time to prepare - A phone call or email work as well - The issue has already been decided

20. Meetings are important settings for...
Creating and aligning visions - goals - roles - proposals
Room location: Consider 'ownership' and convenience - Room size - Seating arrangement - Necessary equipment
Create a plan - Determine people to invite - Plan the place - Clarify the meeting processes - Assign responsibility and progress
Responsible for follow-up

21. Call a meeting when you...
Need entire group to provide information - Want participation in decision making - Are dealing with problems that need input
Creating and aligning visions - goals - roles - proposals
Contributes specialized knowledge
Drafts meeting minutes

22. Plan the Place

23. Determine Roles People Play
Need entire group to provide information - Want participation in decision making - Are dealing with problems that need input
Contributes specialized knowledge
Drafts meeting minutes
Leader - Facilitator - Scribe - Contributor - Expert