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Meeting Management

Instructions:

Answer 23 questions in 15 minutes.
If you are not ready to take this test, you can study here.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.

1. Call a meeting when you...
Need entire group to provide information - Want participation in decision making - Are dealing with problems that need input
Exercising influence
Create a plan - Determine people to invite - Plan the place - Clarify the meeting processes - Assign responsibility and progress
Offers ideas and information

2. Scribe
Offers ideas and information
Drafts meeting minutes
What needs to be done - by whom - and by when
A decision by the group: Voting by majority - Group consensus - A decision by the leader: Gathers input individually - Calls meeting for input

3. Facilitator
Leader - Facilitator - Scribe - Contributor - Expert
Need for: diverse perspectives - diverse knowledge - skills and abilities - diverse representation (ligitimacy) necessary to impliment solutions - authority and influence OR Need
Summarize key points and decisions - Clarify action items
Guides group processes

4. Contributor
Offers ideas and information
Exercising influence
Contributes specialized knowledge
Purpose and objectives of the meeting - Topics for discussion - Discussion leader for each topic - Time allotment for each topic - Necessary atendee preparations

5. Clarify Meeting Processes

6. Expert
Need entire group to provide information - Want participation in decision making - Are dealing with problems that need input
Leader - Facilitator - Scribe - Contributor - Expert
Contributes specialized knowledge
Ambiguity fosters frustration - conflict - withdrawl - poor performance

7. Meetings are destructive when...
A decision by the group: Voting by majority - Group consensus - A decision by the leader: Gathers input individually - Calls meeting for input
Creating and aligning visions - goals - roles - proposals
Leader - Facilitator - Scribe - Contributor - Expert
Ambiguity fosters frustration - conflict - withdrawl - poor performance

8. Plan the Place

9. Create a Plan (agenda): Also send...
Responsible for follow-up
Summarize key points and decisions - Clarify action items
Begin on time - Allow time for introductions - Hold a brief introductory discussion - Clarify agenda - objectives and outcomes - Est. ground rules - Follow the agenda - Encourage participation - 'substantive conflict' - 'roundrobin process'.
Email notification and reminder

10. Assign Responsibility for Progress at the end of the meeting
Clarify shared visions - goals - roles - establish norms that empower individuals to contribute when working on their own
Room location: Consider 'ownership' and convenience - Room size - Seating arrangement - Necessary equipment
Contributes specialized knowledge
Summarize key points and decisions - Clarify action items

11. Determine Roles People Play
Leader - Facilitator - Scribe - Contributor - Expert
Begin on time - Allow time for introductions - Hold a brief introductory discussion - Clarify agenda - objectives and outcomes - Est. ground rules - Follow the agenda - Encourage participation - 'substantive conflict' - 'roundrobin process'.
Create a plan - Determine people to invite - Plan the place - Clarify the meeting processes - Assign responsibility and progress
Clarify shared visions - goals - roles - establish norms that empower individuals to contribute when working on their own

12. Clarify Decisions Rights
Guides group processes
Room location: Consider 'ownership' and convenience - Room size - Seating arrangement - Necessary equipment
A decision by the group: Voting by majority - Group consensus - A decision by the leader: Gathers input individually - Calls meeting for input
Begin on time - Allow time for introductions - Hold a brief introductory discussion - Clarify agenda - objectives and outcomes - Est. ground rules - Follow the agenda - Encourage participation - 'substantive conflict' - 'roundrobin process'.

13. Meetings are important settings for...
Need for: diverse perspectives - diverse knowledge - skills and abilities - diverse representation (ligitimacy) necessary to impliment solutions - authority and influence OR Need
Drafts meeting minutes
What needs to be done - by whom - and by when
Creating and aligning visions - goals - roles - proposals

14. Steps in preparing for a meeting
Exercising influence
What needs to be done - by whom - and by when
Create a plan - Determine people to invite - Plan the place - Clarify the meeting processes - Assign responsibility and progress
Leader - Facilitator - Scribe - Contributor - Expert

15. Create a Plan (agenda) - An outline of the meeting includes...
Purpose and objectives of the meeting - Topics for discussion - Discussion leader for each topic - Time allotment for each topic - Necessary atendee preparations
A decision by the group: Voting by majority - Group consensus - A decision by the leader: Gathers input individually - Calls meeting for input
Create a plan - Determine people to invite - Plan the place - Clarify the meeting processes - Assign responsibility and progress
Need for: diverse perspectives - diverse knowledge - skills and abilities - diverse representation (ligitimacy) necessary to impliment solutions - authority and influence OR Need

16. Develop an action and communication plan
Contributes specialized knowledge
What needs to be done - by whom - and by when
Clarify shared visions - goals - roles - establish norms that empower individuals to contribute when working on their own
Create a plan - Determine people to invite - Plan the place - Clarify the meeting processes - Assign responsibility and progress

17. Leader
Clarify shared visions - goals - roles - establish norms that empower individuals to contribute when working on their own
Create a plan - Determine people to invite - Plan the place - Clarify the meeting processes - Assign responsibility and progress
Leader - Facilitator - Scribe - Contributor - Expert
Responsible for follow-up

18. Meetings are a context for...
Exercising influence
Offers ideas and information
People are late or leave early - People dominate the discussion - The group gets stuck - The group falls silent or is distracted - Participants are avoiding key issues - The group keeps repeating itself - Conflicts arise
Responsible for follow-up

19. It's better not to hold a meeting if...

20. Meetings are valuable when they...
A decision by the group: Voting by majority - Group consensus - A decision by the leader: Gathers input individually - Calls meeting for input
Need for: diverse perspectives - diverse knowledge - skills and abilities - diverse representation (ligitimacy) necessary to impliment solutions - authority and influence OR Need
Offers ideas and information
Clarify shared visions - goals - roles - establish norms that empower individuals to contribute when working on their own

21. When BAD things happen to good meetings
Summarize key points and decisions - Clarify action items
People are late or leave early - People dominate the discussion - The group gets stuck - The group falls silent or is distracted - Participants are avoiding key issues - The group keeps repeating itself - Conflicts arise
Need entire group to provide information - Want participation in decision making - Are dealing with problems that need input
Creating and aligning visions - goals - roles - proposals

22. Determine People to Invite: Key considerations: are...
Exercising influence
Need for: diverse perspectives - diverse knowledge - skills and abilities - diverse representation (ligitimacy) necessary to impliment solutions - authority and influence OR Need
Drafts meeting minutes
Room location: Consider 'ownership' and convenience - Room size - Seating arrangement - Necessary equipment

23. Create a follow-up memo/minutes
Offers ideas and information
Review key points and decisions - Itemize action items for next meeting(s) - Propose date of next meeting
Guides group processes
Ambiguity fosters frustration - conflict - withdrawl - poor performance