Test your basic knowledge |

Meeting Management

Instructions:

Answer 23 questions in 15 minutes.
If you are not ready to take this test, you can study here.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.

1. Meetings are a context for...
Responsible for follow-up
Offers ideas and information
Exercising influence
What needs to be done - by whom - and by when

2. It's better not to hold a meeting if...

3. Contributor
Begin on time - Allow time for introductions - Hold a brief introductory discussion - Clarify agenda - objectives and outcomes - Est. ground rules - Follow the agenda - Encourage participation - 'substantive conflict' - 'roundrobin process'.
A decision by the group: Voting by majority - Group consensus - A decision by the leader: Gathers input individually - Calls meeting for input
Clarify shared visions - goals - roles - establish norms that empower individuals to contribute when working on their own
Offers ideas and information

4. Develop an action and communication plan
Responsible for follow-up
Clarify shared visions - goals - roles - establish norms that empower individuals to contribute when working on their own
Offers ideas and information
What needs to be done - by whom - and by when

5. Steps in preparing for a meeting
Room location: Consider 'ownership' and convenience - Room size - Seating arrangement - Necessary equipment
Contributes specialized knowledge
Begin on time - Allow time for introductions - Hold a brief introductory discussion - Clarify agenda - objectives and outcomes - Est. ground rules - Follow the agenda - Encourage participation - 'substantive conflict' - 'roundrobin process'.
Create a plan - Determine people to invite - Plan the place - Clarify the meeting processes - Assign responsibility and progress

6. Meetings are important settings for...
Clarify shared visions - goals - roles - establish norms that empower individuals to contribute when working on their own
Ambiguity fosters frustration - conflict - withdrawl - poor performance
Creating and aligning visions - goals - roles - proposals
Offers ideas and information

7. Expert
Guides group processes
Responsible for follow-up
Exercising influence
Contributes specialized knowledge

8. Create a Plan (agenda): Also send...
Clarify shared visions - goals - roles - establish norms that empower individuals to contribute when working on their own
Email notification and reminder
Responsible for follow-up
You don't have time to prepare - A phone call or email work as well - The issue has already been decided

9. Assign Responsibility for Progress at the end of the meeting
Review key points and decisions - Itemize action items for next meeting(s) - Propose date of next meeting
Purpose and objectives of the meeting - Topics for discussion - Discussion leader for each topic - Time allotment for each topic - Necessary atendee preparations
Guides group processes
Summarize key points and decisions - Clarify action items

10. Call a meeting when you...
Ambiguity fosters frustration - conflict - withdrawl - poor performance
Need entire group to provide information - Want participation in decision making - Are dealing with problems that need input
Purpose and objectives of the meeting - Topics for discussion - Discussion leader for each topic - Time allotment for each topic - Necessary atendee preparations
Room location: Consider 'ownership' and convenience - Room size - Seating arrangement - Necessary equipment

11. Scribe
Creating and aligning visions - goals - roles - proposals
Drafts meeting minutes
A decision by the group: Voting by majority - Group consensus - A decision by the leader: Gathers input individually - Calls meeting for input
Need entire group to provide information - Want participation in decision making - Are dealing with problems that need input

12. Determine Roles People Play
Offers ideas and information
Summarize key points and decisions - Clarify action items
Leader - Facilitator - Scribe - Contributor - Expert
Begin on time - Allow time for introductions - Hold a brief introductory discussion - Clarify agenda - objectives and outcomes - Est. ground rules - Follow the agenda - Encourage participation - 'substantive conflict' - 'roundrobin process'.

13. When BAD things happen to good meetings
Leader - Facilitator - Scribe - Contributor - Expert
People are late or leave early - People dominate the discussion - The group gets stuck - The group falls silent or is distracted - Participants are avoiding key issues - The group keeps repeating itself - Conflicts arise
Create a plan - Determine people to invite - Plan the place - Clarify the meeting processes - Assign responsibility and progress
What needs to be done - by whom - and by when

14. Leader
Responsible for follow-up
Guides group processes
Drafts meeting minutes
Exercising influence

15. Meetings are valuable when they...
Drafts meeting minutes
Clarify shared visions - goals - roles - establish norms that empower individuals to contribute when working on their own
Guides group processes
Creating and aligning visions - goals - roles - proposals

16. Create a follow-up memo/minutes
Leader - Facilitator - Scribe - Contributor - Expert
Review key points and decisions - Itemize action items for next meeting(s) - Propose date of next meeting
Exercising influence
A decision by the group: Voting by majority - Group consensus - A decision by the leader: Gathers input individually - Calls meeting for input

17. Create a Plan (agenda) - An outline of the meeting includes...
Creating and aligning visions - goals - roles - proposals
Ambiguity fosters frustration - conflict - withdrawl - poor performance
Responsible for follow-up
Purpose and objectives of the meeting - Topics for discussion - Discussion leader for each topic - Time allotment for each topic - Necessary atendee preparations

18. Meetings are destructive when...
Drafts meeting minutes
People are late or leave early - People dominate the discussion - The group gets stuck - The group falls silent or is distracted - Participants are avoiding key issues - The group keeps repeating itself - Conflicts arise
Summarize key points and decisions - Clarify action items
Ambiguity fosters frustration - conflict - withdrawl - poor performance

19. Clarify Decisions Rights
A decision by the group: Voting by majority - Group consensus - A decision by the leader: Gathers input individually - Calls meeting for input
People are late or leave early - People dominate the discussion - The group gets stuck - The group falls silent or is distracted - Participants are avoiding key issues - The group keeps repeating itself - Conflicts arise
Begin on time - Allow time for introductions - Hold a brief introductory discussion - Clarify agenda - objectives and outcomes - Est. ground rules - Follow the agenda - Encourage participation - 'substantive conflict' - 'roundrobin process'.
Room location: Consider 'ownership' and convenience - Room size - Seating arrangement - Necessary equipment

20. Determine People to Invite: Key considerations: are...
Need for: diverse perspectives - diverse knowledge - skills and abilities - diverse representation (ligitimacy) necessary to impliment solutions - authority and influence OR Need
Ambiguity fosters frustration - conflict - withdrawl - poor performance
You don't have time to prepare - A phone call or email work as well - The issue has already been decided
Responsible for follow-up

21. Clarify Meeting Processes

22. Plan the Place

23. Facilitator
Guides group processes
Purpose and objectives of the meeting - Topics for discussion - Discussion leader for each topic - Time allotment for each topic - Necessary atendee preparations
Begin on time - Allow time for introductions - Hold a brief introductory discussion - Clarify agenda - objectives and outcomes - Est. ground rules - Follow the agenda - Encourage participation - 'substantive conflict' - 'roundrobin process'.
Clarify shared visions - goals - roles - establish norms that empower individuals to contribute when working on their own