Test your basic knowledge |

Meeting Management

Instructions:

Answer 23 questions in 15 minutes.
If you are not ready to take this test, you can study here.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.

1. Develop an action and communication plan
You don't have time to prepare - A phone call or email work as well - The issue has already been decided
Summarize key points and decisions - Clarify action items
What needs to be done - by whom - and by when
Email notification and reminder

2. Meetings are important settings for...
Creating and aligning visions - goals - roles - proposals
Contributes specialized knowledge
Ambiguity fosters frustration - conflict - withdrawl - poor performance
Exercising influence

3. Facilitator
Drafts meeting minutes
Create a plan - Determine people to invite - Plan the place - Clarify the meeting processes - Assign responsibility and progress
Creating and aligning visions - goals - roles - proposals
Guides group processes

4. Meetings are a context for...
Exercising influence
Clarify shared visions - goals - roles - establish norms that empower individuals to contribute when working on their own
Purpose and objectives of the meeting - Topics for discussion - Discussion leader for each topic - Time allotment for each topic - Necessary atendee preparations
Create a plan - Determine people to invite - Plan the place - Clarify the meeting processes - Assign responsibility and progress

5. Clarify Decisions Rights
A decision by the group: Voting by majority - Group consensus - A decision by the leader: Gathers input individually - Calls meeting for input
Creating and aligning visions - goals - roles - proposals
People are late or leave early - People dominate the discussion - The group gets stuck - The group falls silent or is distracted - Participants are avoiding key issues - The group keeps repeating itself - Conflicts arise
Leader - Facilitator - Scribe - Contributor - Expert

6. It's better not to hold a meeting if...

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7. Meetings are valuable when they...
Clarify shared visions - goals - roles - establish norms that empower individuals to contribute when working on their own
Summarize key points and decisions - Clarify action items
Purpose and objectives of the meeting - Topics for discussion - Discussion leader for each topic - Time allotment for each topic - Necessary atendee preparations
What needs to be done - by whom - and by when

8. Leader
Email notification and reminder
Review key points and decisions - Itemize action items for next meeting(s) - Propose date of next meeting
Responsible for follow-up
Leader - Facilitator - Scribe - Contributor - Expert

9. Create a Plan (agenda): Also send...
Summarize key points and decisions - Clarify action items
Begin on time - Allow time for introductions - Hold a brief introductory discussion - Clarify agenda - objectives and outcomes - Est. ground rules - Follow the agenda - Encourage participation - 'substantive conflict' - 'roundrobin process'.
Email notification and reminder
Offers ideas and information

10. Assign Responsibility for Progress at the end of the meeting
You don't have time to prepare - A phone call or email work as well - The issue has already been decided
Need entire group to provide information - Want participation in decision making - Are dealing with problems that need input
Summarize key points and decisions - Clarify action items
Guides group processes

11. Plan the Place

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12. Call a meeting when you...
Review key points and decisions - Itemize action items for next meeting(s) - Propose date of next meeting
Summarize key points and decisions - Clarify action items
Need entire group to provide information - Want participation in decision making - Are dealing with problems that need input
Responsible for follow-up

13. Determine Roles People Play
Leader - Facilitator - Scribe - Contributor - Expert
Contributes specialized knowledge
A decision by the group: Voting by majority - Group consensus - A decision by the leader: Gathers input individually - Calls meeting for input
Create a plan - Determine people to invite - Plan the place - Clarify the meeting processes - Assign responsibility and progress

14. Create a follow-up memo/minutes
Review key points and decisions - Itemize action items for next meeting(s) - Propose date of next meeting
You don't have time to prepare - A phone call or email work as well - The issue has already been decided
Clarify shared visions - goals - roles - establish norms that empower individuals to contribute when working on their own
Contributes specialized knowledge

15. Expert
Creating and aligning visions - goals - roles - proposals
Summarize key points and decisions - Clarify action items
Contributes specialized knowledge
Need entire group to provide information - Want participation in decision making - Are dealing with problems that need input

16. Clarify Meeting Processes

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17. Create a Plan (agenda) - An outline of the meeting includes...
Leader - Facilitator - Scribe - Contributor - Expert
Responsible for follow-up
Email notification and reminder
Purpose and objectives of the meeting - Topics for discussion - Discussion leader for each topic - Time allotment for each topic - Necessary atendee preparations

18. When BAD things happen to good meetings
A decision by the group: Voting by majority - Group consensus - A decision by the leader: Gathers input individually - Calls meeting for input
People are late or leave early - People dominate the discussion - The group gets stuck - The group falls silent or is distracted - Participants are avoiding key issues - The group keeps repeating itself - Conflicts arise
Offers ideas and information
Ambiguity fosters frustration - conflict - withdrawl - poor performance

19. Scribe
Guides group processes
What needs to be done - by whom - and by when
Drafts meeting minutes
Need for: diverse perspectives - diverse knowledge - skills and abilities - diverse representation (ligitimacy) necessary to impliment solutions - authority and influence OR Need

20. Meetings are destructive when...
Email notification and reminder
Summarize key points and decisions - Clarify action items
Ambiguity fosters frustration - conflict - withdrawl - poor performance
Responsible for follow-up

21. Determine People to Invite: Key considerations: are...
Need for: diverse perspectives - diverse knowledge - skills and abilities - diverse representation (ligitimacy) necessary to impliment solutions - authority and influence OR Need
Review key points and decisions - Itemize action items for next meeting(s) - Propose date of next meeting
Offers ideas and information
A decision by the group: Voting by majority - Group consensus - A decision by the leader: Gathers input individually - Calls meeting for input

22. Contributor
Review key points and decisions - Itemize action items for next meeting(s) - Propose date of next meeting
Clarify shared visions - goals - roles - establish norms that empower individuals to contribute when working on their own
Responsible for follow-up
Offers ideas and information

23. Steps in preparing for a meeting
Leader - Facilitator - Scribe - Contributor - Expert
Creating and aligning visions - goals - roles - proposals
Responsible for follow-up
Create a plan - Determine people to invite - Plan the place - Clarify the meeting processes - Assign responsibility and progress