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Test your basic knowledge |
Microsoft Outlook
Start Test
Study First
Subject
:
it-skills
Instructions:
Answer 50 questions in 15 minutes.
If you are not ready to take this test, you can
study here
.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.
This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. The purpose of _________: Color COORDINATE WITH PROJECTS - ACTIVITES - each project or activitate can be labled with a different color to help you reconize them quickly
Categorize
color categories
date
Six
2. Occurs repeatedly - Example; weekly appt - the classes you take
by someone else
lasts an entire day or longer
Recurring Appointment
Rules
3. When you drag a note created in Outlook to your Windows desktop it is copied to the desktop as a separate file with the _______
140
.msg extension
Top
by someone else
4. In the New Contact window - buttons in the Show group in the Contact tab display pages with additional fields for the contact. Which page contains firlds to enter the Department - Office - Professsion - Mangers name - and Assistant's name elements
Details
color categories
Categorize
color categories
5. When scheduling a meeting in Outlook - Chapter 3 suggests using the text box in the Meeting window to
6. When adding a picture to a contact - Outlook automatically resizes the picture to fit in the image control box and also ____________
7. In chapter 4 the Contacts folder is compared to a database - with each contact occupying a ____ and each piece of information (email address - phone number -ect.) referred to as a ____
Appointment area
Record; field
Day
In Progress
8. ------ a contact name in the Content pane to open the Contact window
The Scope group
Right-click
.msg extension
date
9. Busy - Free - and Out of Offices are on the ____ button in the Calendar Tools Meeting tab
Recurring Appointment
Rules
Show As
Categorize
10. An appointment that happens on a regular basis at fixed intervals should be set up as______
double-click
a recurring appointment
New Items buttton
Conversation view
11. The default setting is for ________ to run every 14 days and clean out items that are older than 6 months
All Subfolders
Right-click
AutoArchive
View Settings
12. You will find the ________ box in the Find group in the Home tab
New Items buttton
Find a Contact
Ctrl + E
blue banner
13. When scheduling a meeting in Outlook - Chapter 3 suggests using the text box in the Meeting window to
14. Does not involve inviting others - Example; meeting with individual
Ignore
Find a Contact
date
Appointment
15. What is the keyboard shortcut to activate the Instant Search box
File As
task request
File
Ctrl + E
16. To filter a contact list - begin by clicking the ____button
Ctrl + E
View Settings
the Search Tools Search tab
Card
17. Involves inviting others - Example; committiee meeting
Arrange
Find a Contact
Details
Meeting
18. You will find the ________ box in the Find group in the Home tab
blue banner
Find a Contact
lasts an entire day or longer
a recurring appointment
19. It displays when you begin typing in the Instant Search box
Content pane
New tasks
View Settings
the Search Tools Search tab
20. _______ is not one of the task list view options available in the Current View group
date and time
Card
Meeting
Arrange
21. This is not one of the buttons in the Refine group in the Search Tools Search Tab
File As
Table
Appointment
All Subfolders
22. Outlook allows you to____ - send an email message - schedule appointments without leaving the Contact folder
schedule meetings
date
View Settings
lasts an entire day or longer
23. Approcimately how many fields are available for storing information about a contact
schedule meetings
140
Show As
New tasks
24. If you receive a Task Request and accept it - the task may or may not be added to your task list automatically depending on whether you are a ________ user or an Internet mail server user
maintains the picture's aspect ratio
Microsoft Exchange Server
lasts an entire day or longer
color categories
25. The ___ group in the Home tab contains buttons that allow you to change the view for the calendar to Day - Work Week - Week - or Month
Find a Contact
Microsoft Exchange Server
Send Update
Arrange
26. To make changers to an existing appointment -____ the appontment in the Appointment area to open the Appointment window
double-click
Record; field
schedule meetings
the Search Tools Search tab
27. The recipient of a meeting request message can choose each of the following options except
Ignore
.msg extension
by someone else
Appointment
28. You can display notes in any of the following views except
Right-click
Ctrl + E
All Subfolders
Prioritized view
29. Which button is used to assign a color category to an appointment
Categorize
Event
Microsoft Exchange Server
Phishing
30. An event differs from an appointment in that it is an activity that _________________
Top
Six
Event
lasts an entire day or longer
31. How many color categories does Outlook provide
Categorize
Appointment area
Six
Tags group in the Home tab
32. A task can be given any of the following priorities except
Refine
140
Medium
All Subfolders
33. The Reading Pane button in the View tab contains each of the following options except
Conversation
task request
Top
Ignore
34. A task can be given any of the following priorities except
Appointment area
Meeting
Medium
Conversation
35. Messages that utlook deens to be spam are sent automatically to the ____folder
Junk=E-mail
note
maintains the picture's aspect ratio
the Search Tools Search tab
36. ------ a contact name in the Content pane to open the Contact window
Ctrl
note
Right-click
Top
37. To make changers to an existing appointment -____ the appontment in the Appointment area to open the Appointment window
Rules
Card
Arrange
double-click
38. The purpose of _________: Color COORDINATE WITH PROJECTS - ACTIVITES - each project or activitate can be labled with a different color to help you reconize them quickly
schedule meetings
File
color categories
File
39. Which two views will display contact information in table format?
List and Phone
New tasks
.msg extension
blue banner
40. To flag the selected contact for follow up - click the Follow Up button in the_____________
Appointment
task request
Tags group in the Home tab
date and time
41. Which feature was known as a distribution list in earlier versions of Outlook?
Appointment
Contact Group
140
Table
42. When you click the Change View button in the Current View groupand choose List or Active - appointments will be displayed in a _____ format
a recurring appointment
All Subfolders
Card
Table
43. You can display notes in any of the following views except
Prioritized view
schedule meetings
double-click
Folders
44. When a task is marked as complete it is displayed with a __________ - % complete field is changed to 100% - displayed in dimmed text
Ctrl
Microsoft Exchange Server
line drawn through it
Tags group in the Home tab
45. This is not one of the buttons in the Refine group in the Search Tools Search Tab
the Search Tools Search tab
View Settings
lasts an entire day or longer
All Subfolders
46. Occurs repeatedly - Example; weekly appt - the classes you take
List and Phone
Arrange
Recurring Appointment
Ctrl + G
47. Which button is used to assign a color category to an appointment
Content pane
lasts an entire day or longer
Categorize
In Progress
48. Outlook allows you to____ - send an email message - schedule appointments without leaving the Contact folder
Categorize
schedule meetings
task request
Send Update
49. To open the Contact Group window for an existing contact group Double-click the name banner in the ______
Ctrl + G
Microsoft Exchange Server
Content pane
List and Phone
50. _____is the term used to describe messages that lure you to a disguised website where you are asked to enter passwords - credit card numbers - or other personal information
Phishing
line drawn through it
Event
Microsoft Exchange Server