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Test your basic knowledge |
Microsoft Outlook
Start Test
Study First
Subject
:
it-skills
Instructions:
Answer 50 questions in 15 minutes.
If you are not ready to take this test, you can
study here
.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.
This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.
1. _______ is not one of the task list view options available in the Current View group
Card
All Subfolders
the Search Tools Search tab
.msg extension
2. Does not involve inviting others - Example; meeting with individual
color categories
New tasks
recurring tasks
Appointment
3. If you receive a Task Request and accept it - the task may or may not be added to your task list automatically depending on whether you are a ________ user or an Internet mail server user
File As
Microsoft Exchange Server
Ignore
Top
4. An event differs from an appointment in that it is an activity that _________________
Card
lasts an entire day or longer
New Items buttton
date and time
5. A____in Outlook contains a small amount of text that is not structured in any way but is meant to act as a reminder or placeholder
Content pane
the Search Tools Search tab
Table
note
6. How many color categories does Outlook provide
lasts an entire day or longer
Table
Six
Recurring Appointment
7. The first step in scheduling a new appointment is to display the day of the appointment in the _________
a recurring appointment
by someone else
Card
Appointment area
8. This is not one of the buttons in the Refine group in the Search Tools Search Tab
blue banner
All Subfolders
List and Phone
schedule meetings
9. Involves inviting others - Example; committiee meeting
Show As
Meeting
Recurring Appointment
140
10. The recipient of a meeting request message can choose each of the following options except
File As
Ignore
Table
Event
11. Approcimately how many fields are available for storing information about a contact
List and Phone
by someone else
Type the meeting's agenda
140
12. _________ are an alternative to assigning a color category to messages
Meeting
Meeting
Folders
Details
13. The default setting is for ________ to run every 14 days and clean out items that are older than 6 months
AutoArchive
Categorize
Microsoft Exchange Server
Record; field
14. Last 24 hours or longer
Event
Prioritized view
Meeting
Show As
15. You can assign a task to someone else by emailing the individual a ______
schedule meetings
.msg extension
task request
Rules
16. By default - Outlook displays messages in the Content pane grouped by the _____ they were received
Recurring Appointment
search settings or filters
date
schedule meetings
17. Outlook stores the ________ the note was created at the bottom of the Note window
Content pane
Prioritized view
Folders
date and time
18. The recipient of a meeting request message can choose each of the following options except
Appointment
Ignore
Six
note
19. Busy - Free - and Out of Offices are on the ____ button in the Calendar Tools Meeting tab
task request
Show As
Recurring Appointment
Refine
20. Which button is used to assign a color category to an appointment
Find a Contact
Categorize
File
Ctrl + E
21. Approcimately how many fields are available for storing information about a contact
maintains the picture's aspect ratio
Contact Group
color categories
140
22. ________ in the Search Tool Search tab allows you to specify which folders should be searched
Conversation view
Junk=E-mail
task request
The Scope group
23. What is the keyboard shortcut to activate the Instant Search box
Ctrl + E
a recurring appointment
Tags group in the Home tab
task request
24. Contacts are intitially displayed in the Content pane alphabetically sorted in ascending order by the ____field
File As
Content pane
Show As
Contact Group
25. The purpose of _________: Color COORDINATE WITH PROJECTS - ACTIVITES - each project or activitate can be labled with a different color to help you reconize them quickly
Ctrl
color categories
Appointment
Refine
26. To flag the selected contact for follow up - click the Follow Up button in the_____________
File
140
search settings or filters
Tags group in the Home tab
27. An appointment that happens on a regular basis at fixed intervals should be set up as______
Rules
line drawn through it
AutoArchive
a recurring appointment
28. You can display notes in any of the following views except
Prioritized view
New tasks
The Scope group
All Subfolders
29. _______ are added by clicking the mouse in the text box located at the top of the To-Do-List
double-click
New tasks
by someone else
search settings or filters
30. To open the Contact Group window for an existing contact group Double-click the name banner in the ______
recurring tasks
date
In Progress
Content pane
31. In the New Contact window - buttons in the Show group in the Contact tab display pages with additional fields for the contact. Which page contains firlds to enter the Department - Office - Professsion - Mangers name - and Assistant's name elements
by someone else
.msg extension
Details
Categorize
32. When a task is marked as complete it is displayed with a __________ - % complete field is changed to 100% - displayed in dimmed text
double-click
line drawn through it
Six
Contact Group
33. _______ are added by clicking the mouse in the text box located at the top of the To-Do-List
New tasks
.msg extension
Card
Contact Group
34. To filter a contact list - begin by clicking the ____button
In Progress
recurring tasks
Details
View Settings
35. Outlook allows you to____ - send an email message - schedule appointments without leaving the Contact folder
schedule meetings
blue banner
Contact Group
File
36. This is not one of the buttons in the Refine group in the Search Tools Search Tab
All Subfolders
Categorize
Ignore
The Scope group
37. To select multiple nonadjacet messages to move - hold down the_____key as you click the messages
line drawn through it
File As
Conversation
Ctrl
38. Outlook allows you to____ - send an email message - schedule appointments without leaving the Contact folder
In Progress
Medium
Prioritized view
schedule meetings
39. Which two views will display contact information in table format?
Appointment area
List and Phone
by someone else
Content pane
40. This Outlook feature allows you to have messages moved automatically to specific folders
color categories
Arrange
Rules
date and time
41. Involves inviting others - Example; committiee meeting
Meeting
task request
search settings or filters
In Progress
42. When scheduling a meeting in Outlook - Chapter 3 suggests using the text box in the Meeting window to
43. When sending a Task Status Repot - the To text box will be filled in automatically if the task was assigned to you __________
Six
by someone else
File As
View Settings
44. You can display notes in any of the following views except
Ctrl + E
Prioritized view
Day
date and time
45. To change task options - begin by clicking the ____tab
Contact Group
Table
File
the Search Tools Search tab
46. To flag the selected contact for follow up - click the Follow Up button in the_____________
Medium
Tags group in the Home tab
maintains the picture's aspect ratio
Categorize
47. To make changers to an existing appointment -____ the appontment in the Appointment area to open the Appointment window
Microsoft Exchange Server
Contact Group
double-click
Day
48. When you change the details of an existing meeting - the last step in the Meeting window is to click the ____ button
Refine
Ctrl + E
date and time
Send Update
49. In chapter 4 the Contacts folder is compared to a database - with each contact occupying a ____ and each piece of information (email address - phone number -ect.) referred to as a ____
the Search Tools Search tab
Record; field
Recurring Appointment
New tasks
50. A task can be given any of the following priorities except
Show As
Medium
Recurring Appointment
.msg extension