Test your basic knowledge |

Writing Business Letters - 2

Instructions:

Answer 33 questions in 15 minutes.
If you are not ready to take this test, you can study here.
Match each statement with the correct term.
Don't refresh. All questions and answers are randomly picked and ordered every time you load a test.

This is a study tool. The 3 wrong answers for each question are randomly chosen from answers to other questions. So, you might find at times the answers obvious, but you will see it re-enforces your understanding as you take the test each time.

1. The second and third paragraphs should provide ______________________ about the stated purpose of the letter.
sender's street address - city and zip code
background information and supporting details
analytical
Letterhead

2. An admission letter that is coherent is one that is _______________.
technical
clearly organized
indented
interview

3. An admissions letter that focuses on accomplishments and experience is a letter that is organized in a __________________ nature.
comma
concise
technical
background information and supporting details

4. An admissions letter that discusses things in a chronological order is considered a letter that is organized in a ______________ nature.
solutions and justification
narrative
main point / request
Thank you

5. A benefit of writing a letter in a specified format is _________________________________ .
makes it easier to read and helps the reader scan the document quickly
composed
purpose or main point
blocked

6. The second paragraph of a business letter should begin to justify or explain the ____________ ____________ of the letter.
enclosure
purpose or main point
full name
modified block

7. In the closing - you should capitalize the _____________ word only.
background information and supporting details
first word only
technical
sender's street address - city and zip code

8. Typical titles used in a business letter
Times New Roman and Arial
Mr. - Mrs. - etc
1
composed

9. If the entire letter is left justified - except the date and closing which are tabbed to the center - it is ____________ format.
indented
purpose or main point
modified block
blocked

10. If you are unsure of what title to use when addressing a woman - use _______________ .
how being involved in band taught you discipline and hard work
composed
1
Ms.

11. An example of being focused when writing an admissions letter is ________________.
technical
Mr. - Mrs. - etc
having an overall point
full name

12. One method or practice that will help you write a coherent letter is to _________________.
Mr. - Mrs. - etc
full name
modified block
make an outline

13. In the body of the letter - you should leave how many blank lines between paragraphs?
indented
sender's street address - city and zip code
1
background information and supporting details

14. If not using a letterhead - the sender's information should be included at the top of the letter in this way

15. In a business letter - the sender's address is usually included in the ____________ .
sender's street address - city and zip code
concise
background information and supporting details
Letterhead

16. The correct and most common closings is...
having an overall point
blocked
Ms.
Thank you

17. With block and modified block formats - each paragraph should be ________________ spaced and _________ justified.
single / left
first word only
full name
modified block

18. An example of being interpretive in a college admission letter would be ___________________.
how being involved in band taught you discipline and hard work
analytical
composed
concise

19. An admissions letter that focuses on issues and ideas related to your desired course of study would be considered a letter that is organized in a __________________ nature.
analytical
Times New Roman and Arial
concise
technical

20. In a semi-blocked letter - each paragraph is ________________ .
receiver's
indented
interview
Letterhead

21. The closing paragraph should restate the _______________ of the letter and might possibly _______________ some type of action.
receiver's
main point / request
indented
purpose or main point

22. The second and third paragraphs should provide ______________________ for the stated purpose of the letter.
single / left
main point / request
solutions and justification
receiver's

23. When writing a business letter - is important to be _______________ .
modified block
concise
clearly organized
blocked

24. If the entire letter is left justified and single spaced except for double space between paragraphs - it is _____________ format.
1
finished
makes it easier to read and helps the reader scan the document quickly
blocked

25. If you do not know a persons gender - it is acceptable to use the ______________ in a salutation.
full name
Mr. - Mrs. - etc
enclosure
sender's street address - city and zip code

26. If the salutation ends with a colon - the closing should end with a ________________ .
Times New Roman and Arial
Mr. - Mrs. - etc
composed
comma

27. In the first paragraph of a letter - you should include a _____________ opening and you should mention the ________________________.
friendly / main point
enclosure
1
analytical

28. Being personal in an admissions letter is important because in many ways - the letter is a substitute for a __________.
single / left
makes it easier to read and helps the reader scan the document quickly
interview
Mr. - Mrs. - etc

29. The date should indicate when a letter was __________________.
composed
friendly / main point
background information and supporting details
Ms.

30. If composed over several days - the date should be the day the letter was _____________.
receiver's
first word only
finished
solutions and justification

31. If you include other documents with your letter - such as a resume - you should type the word(s) ____________________ one line below the closing.
Ms.
finished
1
enclosure

32. Two fonts that may be used in business letters are...
Times New Roman and Arial
analytical
Mr. - Mrs. - etc
indented

33. The 'inside address' refers to the _____________________ address.